2024-07-02-minutes.txt

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Everett Public Schools
Board of Directors
Regular Meeting Minutes
Tuesday, July 2, 2024
    1. Call to Order
  1.01 Call to Order
  The Everett Public Schools Board of Directors, Snohomish County, Washington, held a regular board meeting on Tuesday, July 2, 2024 in the Board Room of the Community Resource Center, 3900 Broadway, Everett, Washington 98201. President Mitchell called the regular meeting to order at 4:30 p.m.
  2. Land Acknowledgement
  2.01 Land Acknowledgement
  Director Rewolinski presented the land acknowledgement.
  3. Flag Salute
  3.01 Flag Salute
  The board, staff, and audience stood and recited the Pledge of Allegiance.
  4. Roll Call
  4.01 Roll Call
  Directors present were Jen Hirman, Traci Mitchell, and Roman Rewolinski. Caroline Mason attended via Zoom. Charles Adkins was absent with notice.
  5. Adoption of Agenda
  5.01 Adoption of Agenda
  Superintendent Saltzman noted since publishing the agenda, the following change had been made Item 11.02, Personnel Report, the report was updated. With no objections or comments from directors, the agenda was adopted by general consent.
  6. Recognitions
  6.01 Recognitions
  There were no recognitions items for this agenda.
  7. Superintendent's Report
  7.01 Superintendent's Report
  Superintendent Saltzman thanked everyone for an excellent school year. He wished everyone a safe and restful break. He shared the end-of year-video which highlighted the accomplishments of the school year.
  Assistant Superintendent of Human Resources Chad Golden introduced the new Director of Communications Harmony Weinberg. Ms. Weinberg shared her appreciation for the opportunity to work with Everett Public Schools.
  8. Board and Student Representative Comments
  8.01 Board and Student Representative Comments
  Director Rewolinski shared his appreciation for the end-of year video and said it was a great reminder of all the good things happening in the district.
  Director Mason did not have a report.

Vice President Hirman welcomed Harmony Weinberg and wished everyone a great summer.

President Mitchell welcomed Harmony Weinberg, wished everyone a refreshing summer, and said she looks forward to seeing everyone back again in August.
  9. Public Comments
  9.01 Audience Comments
  There were no audience comments.
  10. Legislative Updates
  10.01 Legislative Updates
  There were no legislative updates.
  11. Consent Agenda
  11.01 Consent Agenda
  The Consent Agenda was presented for approval by the board of directors. Superintendent Saltzman noted that the superintendent's office received no comments or questions regarding items on the consent agenda.
  11.02 Approval of the Personnel Report
  The personnel report was presented to the board of directors for approval of hiring, separation, and change of status authorized by the superintendent.
  Recommendation: That the board of directors approves the personnel report for July 2, 2024.
  11.03 Approval of Vouchers
  All disbursements made by the district are by warrant or by imprest checking account and procurement cards which are reimbursed by warrant. Before disbursements are made they are carefully checked for accuracy and proof that the goods or services have been received, are satisfactory, and that previous payment has not been made. All vouchers for payment of goods and contract services are approved by the auditing officer and then listed on voucher registers which are presented to the board for approval at the next regular meeting. Board approval of district disbursements is required by RCW 42.24.080. The following voucher registers were provided for board approval:

GENERAL FUND VOUCHER REGISTER: Warrant #00338540 - #00338540 and electronic fund transfers total = $150,522.29
GENERAL FUND VOUCHER REGISTER: Warrant #00338547 - #00338600 and electronic fund transfers total = $3,094,415.21
ASB FUND VOUCHER REGISTER: Warrant #00338539 - #00338539 and electronic fund transfers total = $16,972.28
ASB FUND VOUCHER REGISTER: Warrant #00338541 - #00338546 and electronic fund transfers total = $12,911.10
  Recommendation: That the board of directors approves the vouchers for pay dates June 18, 2024 (General, ASB), and June 21, 2024 (General, ASB).
  11.04 Approval of Minutes of the June 25, 2024 Regular Meeting
  The board of directors was presented the minutes of the June 25, 2024 regular meeting for approval as provided in RCW 42.32.030 and Policy 1450, Minutes.
  Recommendation: That the board of directors approves the minutes of the June 25, 2024 regular meeting as presented.
  11.05 Approval of Monetary Gift from Outdoor Schools of Washington to Silver Lake Elementary School
  The superintendent requested board acceptance of a monetary gift in the amount of $24,032.28 from Outdoor Schools of Washington to Silver Lake Elementary School for fifth grade camp. The purpose of the donation is to provide support to reduce the financial barriers to attend outdoor school. House Bill 2078 states that outdoor school experiences should be three to five days in duration either overnight or consecutive day programs.
  Recommendation: That the board of directors approves acceptance of a monetary gift from Outdoor Schools of Washington to Silver Lake Elementary School in the amount of $24,032.28. (E:57/24)
  11.06 Approval of Memorandum of Understanding with Everett Public Library
  The superintendent recommended approval of the memorandum of understanding and data sharing agreement between Everett Public Schools (EPS) and Everett Public Library for the Student Library Account Project. Student library accounts are an Everett Public Library initiative designed to provide access to, and promote the use of, public library resources for students enrolled in EPS. In partnership with the district, Everett Public Library will make available to students and teachers a wide array of both physical and digital library resources including research databases, print materials, downloadable eBooks, and other tools.
  Recommendation: That the board of directors approves the memorandum of understanding between Everett Public Schools and Everett Public Library for the Student Library Account Project. (E:58/24)
  11.07 Approval of Memorandum of Understanding with Sno-Isle Libraries
  The superintendent recommended approval of the memorandum of understanding (MOU) and data sharing agreement between Everett Public Schools (EPS) and Sno-Isle Libraries for the Student Account Project. Student library accounts are a Sno-Isle Libraries initiative designed to provide access to, and promote the use of, public library resources for students enrolled in EPS. In partnership with the district, Sno-Isle Libraries will make available to students and teachers a wide array of both physical and digital library resources including research databases, print materials, downloadable eBooks, and other tools.
  Recommendation: That the board of directors approves the memorandum of understanding between Everett Public Schools and Sno-Isle Libraries for the Student Account Project. (E:59/24)
  11.08 Award of Contracts for Special Education Services and Program Supports
  On May 7, 2024, twenty-five proposals were received in response to RFP 22:23/24 for Special Education Services and Program Supports. It is the district’s intent to award contracts to twenty-four qualified firms as a result of this RFP. The term of each contract will be for one year, with four optional one-year extensions. The superintendent recommended that the board award contracts to each of the firms listed for special education services and program supports.
  Recommendation: That the board of directors awards contracts for special education services and program supports to each of the following firms: 3Chords Inc. dba TherapyTravelers and TherapyTravelers LLC, Aequor Healthcare Services, LLC, Amergis Healthcare Staffing, Assessment Intervention Management, LLC, Beyond Therapy Educational Solutions, CareerStaff Unlimited, LLC, Community Care, EdTheory LLC, GHR Education, HealthPro Pediatrics, Hopeful Hands INC, Kadiant LLC, Maxim Healthcare Services, Inc., National Recruiting Consultants, Next Level Speech Therapy, P.C., Procare Therapy, Ro Health, LLC, Scoot Education, Select Savvy, LLC, Soliant Health, SpringHealth Behavioral Health & Integrated Care Washington, LLC, Supplemental Health Care, The Stepping Stones Group, and Wildflower Therapy Services, LLC.
  11.09 Approval of Skagit Valley College Interlocal Agreement
  The superintendent recommended approval of this interlocal agreement between Skagit Valley College and Everett Public Schools for 2023-24. The purpose of this agreement is to allow Skagit Valley College to grant credit to high school students who have achieved the level of knowledge and skill required for the high school CTE college-equivalent courses.
  Recommendation: That the board of directors approves the interlocal agreement between Everett Public Schools and Skagit Valley College for 2023-24. (E:60/24)
  11.10 Approval of Performance Matters, a PowerSchool Product Sole Source and Contract
  The superintendent requested board approval of the sole source and contract with Performance Matters, a PowerSchool product for K-12 assessment analytics tools. This annual contact is $306,105 for K-12 implementation of assessment analytics and items banks.
  Recommendation: That the board of directors approve the sole source and contract with Performance Matters, a PowerSchool product for K-12 assessment analytics tools for $306,105.
  11.11 Approval of Surplus Technology and Electronic Equipment
  Six forms received from the learning and information technology services (LITS) department detailing surplus equipment were submitted for approval. These items will be sold, donated to a public entity for the purpose of P-12 education, or disposed of in accordance with state law.
  Recommendation: That the board of directors approves the list of technology and electronic equipment described as surplus.
  Final Resolution: That the board of directors approves the Consent Agenda as presented by general consent.
  12. Strategic Progress Monitoring
  12.01 Strategic Progress Monitoring
  There were no strategic progress monitoring items for this agenda.
  13. Information/Discussion
  13.01 Information/Discussion
  There were no information/discussion items for this agenda.
  14. Unfinished Business
  14.01 Unfinished Business
  There was no unfinished business for this agenda.
  15. New Business
  15.01 Adoption of the Operating Budget for Fiscal Year 2024-25 (first reading)
  Director of Finance Andi Tress presented information regarding the budget development processes, fiscal outlook review, and an overview of the budgets for the five major funds including General, Capital Projects, Debt Service, Associated Student Body, and Transportation Vehicle. The 2024-25 operating budget will be presented for a second reading with a formal hearing and adoption at the August 27, 2024 regular board meeting. This preliminary budget was provided to the board in alignment with the state-required budget report F-195, an Office of Superintendent of Public Instruction (OSPI) web-based software structure into which each district inputs its unique budget data using a common format. Discussion included actual to budget comparison, fiscal stability, fund balance, Implicit Price Deflator, prototypical school model, additional staff, 2023-24 budget assumptions, one-time expenditures, budget trends, budget estimation approaches, transparency, Fiscal Advisory Council, Northwest Educational Service District 189 accountability, community services, early learning services, coding changes in F195 form, and balance of the budget.
  President Mitchell asked that this item be moved, by general consent, to second reading, formal hearing, and adoption at the August 27, 2024 regular board meeting.
  16. Upcoming Agenda Items
  16.01 Special Meeting, August 15, 2024
  The board of directors developed an initial annual meeting plan to schedule the content of all regular board meetings and several special board meetings. The annual plan is updated as new or revised agenda items are identified. Following is the topic currently planned for the August 15, 2024 special meeting at the Community Resource Center.

Summer commencement
  16.02 Regular Meeting, August 27, 2024
  The board of directors developed an initial annual meeting plan to schedule the content of all regular board meetings and several special board meetings. The annual plan is updated as new or revised agenda items are identified. Following is a list of the items currently planned for the August 27, 2024 regular meeting at the Community Resource Center.
  General Operating Business
Recognition: New administrators
Recognition: Teacher of the year
2024-25 Budget hearing, second reading
June financial report
July financial report
Graduation alliance sole source and contract
College in the high school contracts
School resource officer contracts
WIAA swim/dive cooperative agreement
Aquasox contract amendment No. 10
GEAR UP Washington Student Achievement Council interagency agreement
Washington School Improvement Framework school improvement plan goals
  16.03 Special Meeting, August 28, 2024
  The board of directors developed an initial annual meeting plan to schedule the content of all regular board meetings and several special board meetings. The annual plan is updated as new or revised agenda items are identified. Following is the topic currently planned for the August 28, 2024 special meeting at Washington State University, Everett.

Board annual workshop
  17. Executive/Closed Session
  17.01 Executive/Closed Session
  There was no executive/closed session.
  18. Adjourn
  18.01 Adjourn
  President Mitchell adjourned the regular meeting at 5:16 p.m.