MOA.CONTINUATION.pdf

Parent document: REVISED - Regular Meeting - Meeting #02-07-15-2024.pdf

Text

Boone County Schools
Psychological Services

69 Avenue B, Madison, WV 25130
(304) 369-8278

June 18, 2024

Dear BCS Superintendent Matthew Riggs,

Please reconsider recommending board approval for the attached Memorandum of
Agreement (MOA) between the West Virginia Department of Education (WVDE),
Communities In Schools (CIS), Boone County Schools, Madison Elementary, Sherman
High, and Van Elementary. This MOA acknowledges the continuation of CIS services at
these three locations as well as permits the release of funds to support the
implementation of the CIS Model.

Thank you for your consideration of this request. Please do not hesitate to contact me
with any questions or concerns relating to this matter.

Respectfully,

Krystal Stollings, M.A., Ed.S., NCSP

Boone County Schools
Director of Psychological Services/School Safety/GEAR-UP/CIS

Advocating For ALL Students To Achieve Their Best. In School. At Home. In Life.


Communities
In Schools

District Memorandum of Agreement

About Communities In Schools

Communities In Schools (CIS) is the nation’s leading dropout prevention organization, helping kids stay in
school and achieve in life through the evidence-based CIS Model. Communities In Schools West Virginia
surrounds students with a community of support, empowering them to stay in school and achieve in life.
Our evidence-based approach, adapted to meet each community's unique needs, is the key to our success.

In partnership with superintendents, principals and key school staff, CIS places a site coordinator in schools
to oversee CIS Modelimplementation (integrated student supports, site and partnership coordination, and
case management).

West Virginia Department of Education will:

Provide $285,000 as a grant to Boone County Schools to support the implementation of the CIS
Model of Integrated Student Supports at the following schools:

1. Madison Elementary School

2. Van Elementary School

3. Sherman High School
Designate two staff members to oversee program implementation and provide training and
technical assistance
Manage an advisory council dedicated to program sustainability and resource/program
development
Provide annual in-person training for district and school leadership and site coordinators
Provide a calendar of virtual trainings and support calls to improve the implementation of the CIS
Model
Deploy and align WVDE resources and technical assistance where appropriate
Conduct periodic visits to CIS school sites to provide technical assistance
Provide a budget template and sample for the school districts to complete
Provide sample site coordinator job descriptions
Provide dashboard and required reporting templates — including to advisory council, WVDE, and the
Legislature
Provide the Communities In Schools Data Management System (CISDM) to support fidelity to the
CIS Model

School District will:


Secure a full-time site coordinator for each school to oversee CIS Model implementation
(partnership coordination, site coordination, delivery of integrated student supports and case
management) with fidelity to the CIS Model, including use of CISDM
i. With WVDE approval, the full-time site coordinator requirement may be waived on a case-
by-case basis when:
= Two small elementary schools, within close proximity, can be served by one site
coordinator
" Aco-located middie/high school can be served by one site coordinator
2. Consult with school principals on the selection of the site coordinator
Submit a budget using the allowable categories identified in the template provided, subject to
approval of the WVDE
1. Plan for future sustainability by considering other funding scurces to support CIS.
Assign staff from the central office (e.g. assistant superintendent) to supervise site coordinators
and oversee CIS Model implementation as outlined in the “County Contact Functions” document
1. Monthly, county contacts will convene site coordinators to enter data and provide support
Send designated CIS County Contact and site coordinators to attend CIS WV Conference and
regional trainings and participate in periodic meetings and virtual trainings with WVDE staff
1. Designated CIS County Contact will complete CIS University training module (2 hours)
" Module 7: Data Tracking and Reporting (Ihr)
« Creating a Positive Data Culture (1hr)
Provide feedback and maintain regular communication by submitting quarterly reports (template
to be provided) to the WVDE
1. Reports to include documentation of quarterly check-in with each principal
Provide access to data as permitted by “Access to Student Data Agreement between West Virginia
Department of Education and Communities In Schools National Office” (Data Agreement)
Provide WVEIS 2.0 Access to assigned CIS Regional Specialist

Principals at each school will:

Consult with school leadership team in selecting site coordinator
Provide leadership and work with site coordinator to implement all components of the CIS Model
(needs assessment, planning, coordinating, and brokering services, monitoring, and evaluation)
Ensure CIS school support plan helps achieve the overall school strategic plan goals
Create new or designate existing schoc! support team that includes the site coordinator to provide
input and oversee the implementation of the CIS Model
Provide site coordinator with workspace appropriate to working with individual students, families,
and groups
Provide each site coordinator with a phone, internet access, and a laptop
Provide feedback and maintain regular communication by submitting any required reports
{template to be provided) to the WVDE
Provide access to data as permitted by the Data Agreement
Attend initial onboarding training at WVDE and participate in periodic meetings and trainings with
WV DE staff
1. Principal will complete CIS University training module (2 hours)
* Module 1: Communities In Schools and Me for the Site Coordinator (1hr)
= Module 3: Engaging Your School Support Team (1hr)


¢ Release site coordinators to attend both county and WVDE meetings/trainings.

Signature Lines

Name
Title
West Virginia Department of Education

Name
Principal
Madison Elementary School

Name
Principal
Sherman High School

Labd-

Name
Superintendent
Boone County Schools

Name
Principal
Van Elementary School

Name
County Contact
Boone County Schools