INVITATION%20TO%20BID.pdf

Parent document: REVISED - Regular Meeting - Meeting #02-07-15-2024.pdf

Text

TIRE BID

Penny Kinder <pkinder@k12.w.us>
Tue 7/2/2024 8:46 AM
To:Penny Green <pgreen@k12.wv.us>

0) 1 attachments (602 KB)
DOC070224-07022024083700.pdf;

Attached is the letter of invitation for tires

I sent it to

Best One Tire

Appalachian Tire

Tic Toc Tire

The only vendor that submitted a bid was Tic Toc Tire
Please ask the board to approve Tic Toc Tire bid....

Sincerely,

Penny Kinder, Secretary

BCS Tramsportatiow
304.369.8089, fax 304.369.0579
304.369.3131 ext. 303

From: Boone County Bus Garage <bcs.toshiba.copier@gmail.com>
Sent: Tuesday, July 2, 2024 11:37 AM

To: Penny Kinder <pkinder@k12.wv.us>

Subject: Send data from MFP14408292 07/02/2024 08:37

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Scanned from MFP14408292
Date:07/02/2024 08:37
Pages:4

Resolution:200x200 DPI


Boone County Schools
B oone Co U nty Transportation Department
SCHOOLS 42 Ballard Hollow Road
Foster, WV 25081
Office: 304-369-2468
Fax: 304-369-0573

Brian Linville, Director
Penny Kinder, Secretary

June 14, 2024

To Whom It May Concern:

The Boone County Board of Education is extending an invitation to your company to bid
on supplying tires (see attached list) for our bus fleet and maintenance vehicles for the fiscal
year 2025 Quly 1, 2024 —June 30, 2025). This contract can be renewed for two additional years
if there is mutual consent. The bid price must be good for one year. If your company is
interested in submitting a bid, it must be adhere to the following terms:

1. ADRESS TO: BOONE COUNTY SCHOOLS TRANSPORTATION DEPARTMENT
ATTENTION: BRIAN LINVILLE, DIRECTOR
(SEALED BID — TIRES}
MAIL TO:
69 AVE B
MADISON, WV 25130

HAND DELIVER TO:
42 BALLARD HOLLOW ROAD
FOSTER, WV 25081

7 AM-2 PM WEEKDAYS
2. ENCLOSE A BROCHURE ON TIRE MANUFACTURE SPECIFICATIONS AND WARRANTY ON
EACH TIRE BID.
3. STATE WHAT THE PROCEDURE 1S FOR MAKING A WARRANTY CLAIM.
4. THE LOWEST BIDDER MUST INSTALL ALL NEW TIRES PURCHASED.
5. RETREAD SPECIFICATIONS: WIDTH OF RECAPS 9.0/22 MM.

“pq


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16.

17:

KEEP AMPLE STOCK OF TIRES FOR SCHOOL BUSES AND MAINTENANCE VEHICLES. WE
SPEND APPROXIMATELY $50,000.00 TO $60,000.00 A YEAR FOR TIRES.
TYPE “H” TIRES ONLY.
STATE THE AMOUNT OF TRADE-IN WE WILL RECEIVE ON OLD TIRES THAT ARE
RECAPPABLE.
COST OF EMERGENCY ROAD SERVICE PER HOUR.
BCS TRANSPORTATION EMERGENCY ROAD SERVICE MUST BE A PRIORITY.
MUST INCLUDE OUT OF STATE TIRE REPAIR.
COST OF WHEEL BALANCE PER TIRE- USING EQUAL TIRE BALANCER (REAR TIRES ONLY).
MUST BE ABLE TO GET CASING FOR RECAPS WHEN OUR TIRES ARE AT CAP LIMIT.
MUST RECONDITION ALL RIMS (SANDBLAST & POWERCOAT)
KEEP ALL BUS TIRES AND RIMS BELONGING TO BOONE COUNTY SCHOOLS TOGETHER
AND SEPARATED FROM OTHER BUSINESSES.
ALL INVOICES MUST INCLUDE:

VEHICLE NUMBER

LICENSE NUMBER

MILEAGE

TIRE POSITION

SIGNATURE OF PERSON RECEIVING TIRE(S).

BOONE COUNTY SCHOOLS PURCHASE ORDER NUMBER

BIDS ARE DUE IN THE BOONE COUNTY SCHOOLS BUS GARAGE BY FRIDAY, JUNE 28, 2024
by 1:00 PM.

The Boone County Board of Education reserves the right to accept or reject any or all
bids.

Sincerely,



Tire Cost

Write in Brand of tire above size

SIZE

11 R 22.5 16 PLY, H
11 R 22.5

16 PLY, H
255/70 R 22.5 16 PLY, H
255/70 R 22.5 16 PLY, H
11 R 22.5 RETREAD 16 PLY,H

11 R 22.5 RETREAD

a
,

255/70 R 22.5 RETRREAD 16 PLY, H

255/70 R 22.5 RETREAD 16 PLY, H

EQUAL TO BALANCE OF TIRES — Price Per Tire EMERGENCY ROAD SERVICE — Price Per Hour

THIS CONTRACT/BID CAN BE RENEWED FOR AN ADDITIONAL TWO (2) YEARS BASED ON ONE (1) YEAR INCREMENTS, IF THERE IS MUTUAL CONSENT. THE DIRECTOR
OF PURCHASING RESERVES THE RIGHT TO CANCEL THIS CONTRACT/BID IMMEDIATELY UPON WRITTEN NOTICE TO THE VENDOR.

COMPANY/ CONTACT INFORMATION: