po7540.03%20STUDENT%20TECHNOLOGY%20ACCEPTABLE%20USE%20AND%20SAFETY.pdf

Parent document: 2024-08-26-f67a1e507b87c30391378d9c40674865-agenda.txt

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JEFFERSON

COUNTY SCHOOLS

Book Policy Templates 10-23-23

Section 7000 Property - First Draft Marked

Title STUDENT TECHNOLOGY ACCEPTABLE USE AND SAFETY
Code po7540.03

Status

7540.03 - STUDENT TECHNOLOGY ACCEPTABLE USE AND SAFETY

Technology has fundamentally altered the ways in which information is accessed, communicated, and
transferred in society. As a result, educators are continually adapting their means and methods of
instruction, and the way they approach student learning, to incorporate the vast, diverse, and unique
resources available through the Internet. The Board of Education provides Technology Resources (as
defined in Bylaw 0100) to support the educational and professional needs of its students and staff. With
respect to students, District Technology Resources afford them the opportunity to acquire the skills and
knowledge to learn effectively and live productively in a digital world. The Board provides students with
access to the Internet for limited educational purposes only and utilizes online educational services/apps
to enhance the instruction delivered to its students. The District’s computer network and Internet system
do not serve as a public access service or a public forum, and the Board imposes reasonable restrictions
on its use consistent with its limited educational purpose.

The Board regulates the use of District Technology Resources by principles consistent with applicable
local, State, and Federal laws, the District's educational mission, and articulated expectations of student
conduct as delineated in the Student Code of Conduct. This policy and its related administrative
guidelines and the Student Code of Conduct govern students’ use of District Technology Resources and
students’ personal communication devices when they are connected to the District computer network,
Internet connection, and/or online educational services/apps, or when used while the student is on
Board-owned property or at a Board- sponsored activity (see Policy 5136).

Users are required to refrain from actions that are illegal (such as libel, slander, vandalism, harassment,
theft, plagiarism, inappropriate access, and the like) or unkind (such as personal attacks, invasion of
privacy, injurious comment, and the like). Because its Technology Resources are not unlimited, the Board
has also instituted restrictions aimed at preserving these resources, such as placing limits on use of
bandwidth, storage space, and printers.

Users have no right or expectation to privacy when using District Technology Resources (including, but
not limited to, privacy in the content of their personal files, e-mails, and records of their online activity
when using the District's computer network and/or Internet connection).

First, the Board may not be able to technologically limit access, through its Technology Resources, to only
those services and resources that have been authorized for the purpose of instruction, study and research
related to the curriculum. Unlike in the past when educators and community members had the
opportunity to review and screen materials to assess their appropriateness for supporting and enriching
the curriculum according to adopted guidelines and reasonable selection criteria (taking into account the

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varied instructional needs, learning styles, abilities, and developmental levels of the students who would
be exposed to them), access to the Internet, because it serves as a gateway to any publicly available file
server in the world, opens classrooms and students to electronic information resources that may not have
been screened by educators for use by students of various ages.

The West Virginia Department of Education (WVDE), approved service provider, and other State agencies
operate the Statewide infrastructure to provide Internet access for all Pre-K-12 public schools. Pursuant
to Federal law, the State has implemented technology protection measures, that protect against (e.g.,
filter or block) access to visual displays/depictions/materials that are obscene, constitute child
pornography, and/or are harmful to minors, as defined by the Children's Internet Protection Act.
Electronic filtering will be installed by the West Virginia Department of Education at the two (2) points of
presence (POPs) for Internet access. This will provide filtering for all public schools in a cost effective
manner and with efficient management. This service enables County/schools to meet the Children's
Internet Protection Act (CIPA) and E-Rate guideline requirements for filtering.

At the discretion of the Board or the Superintendent, the technology protection measures may be
configured to protect against access to other material considered inappropriate for students to access.
The Board also utilizes software and/or hardware to monitor online activity of students to restrict access
to child pornography and other material that is obscene, objectionable, inappropriate and/or harmful to
minors. The technology protection measures may not be disabled at any time that students may be using
District Technology Resources, if such disabling will cease to protect against access to materials that are
prohibited under the Children’s Internet Protection Act. Any student who attempts to disable the
technology protection measures will be subject to discipline.

The Superintendent or Director of Technology may temporarily or permanently unblock access to websites
or online educational services/apps containing appropriate material, if access to such sites has been
inappropriately blocked by the technology protection measures. The determination of whether material is
appropriate or inappropriate shall be based on the content of the material and the intended use of the
material, not on the protection actions of the technology protection measures.

Parents are advised that a determined user may be able to gain access to services and/or resources on
the Internet that the Board has not authorized for educational purposes. In fact, it is impossible to
guarantee students will not gain access through the Internet to information and communications that
they and/or their parents may find inappropriate, offensive, objectionable, or controversial. Parents of
minors are responsible for setting and conveying the standards that their children should follow when
using the Internet.

Pursuant to Federal law, students shall receive education about the following:

A. safety and security while using e-mail, chat rooms, social media, and other forms of direct
electronic communications;

B. the dangers inherent with the online disclosure of personally identifiable information;

C. the consequences of unauthorized access (e.g., "hacking", "harvesting", "digital piracy", "data
mining", etc.), cyberbullying and other unlawful or inappropriate activities by students online; and

D. unauthorized disclosure, use, and dissemination of personally identifiable information regarding
minors.

Staff members shall provide instruction for their students regarding the appropriate use of technology

and online safety and security as specified above. Furthermore, staff members will monitor the online
activities of students while at school.

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Monitoring may include, but is not necessarily limited to, visual observations of online activities during
class sessions or use of specific monitoring tools to review browser history and network, server, and
computer logs.

Building principals are responsible for providing training so that Internet users under their supervision are
knowledgeable about this policy and its accompanying guidelines. The Board expects that staff members
will provide guidance and instruction to students in the appropriate use of District Technology Resources.
Such training shall include, but not be limited to, education concerning appropriate online behavior,
including interacting with other individuals on social media, including in chat rooms, and cyberbullying
awareness and response. All users of District Technology Resources (and their parents if they are minors)
are required to sign a written agreement to abide by the terms and conditions of this policy and its
accompanying guidelines.

Students will be assigned school accounts that they are required to utilize for all school-related electronic
communications, including those to staff members, peers, and individuals and/or organizations outside
the District, with whom they are communicating for school-related projects and assignments. Further, as
directed and authorized by their teachers, they shall use their school-assigned electronic accounts when
signing-up/registering for access to various online educational services, including mobile
applications/apps that will be utilized by the student for educational purposes.

Students are responsible for good behavior when using District Technology Resources - i.e., behavior
comparable to that expected of students when they are in classrooms, school hallways, and other school
premises and school-sponsored events. Communications on the Internet are often public in nature.
General school rules for behavior and communication apply. The Board does not approve any use of its
Technology Resources that is not authorized by or conducted strictly in compliance with this policy and its
accompanying guidelines.

The WVDE reserves the right to monitor, inspect, investigate, copy, review, and store, without prior
notice, information about the content and usage of any network and system files, user files, disk space
utilization, applications, bandwidth utilization, document files, folders, electronic communications, e-mail,
Internet access, and any and all information transmitted or received in connection with networks, e-mail
use, and web-based tools.

Users who disregard this policy and its accompanying guidelines may have their use privileges suspended
or revoked, and disciplinary action taken against them.

Users are personally responsible and liable, both civilly and criminally, for uses of District Technology
Resources that are not authorized by this policy and its accompanying guidelines.

Based upon the acceptable use and safety guidelines outlined in West Virginia State Board of Education
policy 2460, the State Superintendent, the WVDE and the WVNET system administrators will determine
what is appropriate use, and their decision is final. Also, the system administrator and/or local teachers
may deny user access at any time.

Downloading, copying, duplicating, and distributing software, music, sound files, movies, images, or other
copyrighted materials without the specific written permission of the copyright owner is generally
prohibited. However, the duplication and distribution of materials for educational purposes are permitted
if and when such duplication and distribution fall within the Fair Use Doctrine of the United States
Copyright Law (Title 17, United States Code http://copyright.gov/title17) and content is cited
appropriately.

The Board designates the Superintendent and Director of Technology as the administrators responsible for

initiating, implementing, and enforcing this policy and its accompanying guidelines as they apply to
students’ use of District Technology Resources.

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Jefferson County Schools 1ODLC Privacy Policy

Jefferson County Schools (JCS) is committed to protecting the privacy and security of our students,
parents, and staff. This policy outlines how we handle private communication between teachers and
parents via the 1ODLC (10-Digit Long Code) messaging system, in compliance with FERPA and
COPPA. The 10DLC system will be used for private communication between teachers, students, and
parents/guardians regarding student performance, engagement, and other related matters. Access to the
10DLC messaging system is restricted to teachers, counselors, and administrators within Jefferson
County Schools. All users are required to adhere to this privacy policy and relevant district guidelines.
Students and parents will provide written consent to receive 1|ODLC messages by filling out the
appropriate forms during school registration. This consent will be documented and securely stored in
compliance with district policies. Information collected will be used for the sole purpose of
communication between Jefferson County Schools employees and parents/students and will not be
shared with nor sold to any 3rd party or affiliates. JCS has implemented the following measures to
protect the privacy and security of data transmitted via the 1ODLC system: Only authorized teachers,
counselors, and administrators will have access to the 1ODLC system. Access will be granted based on
role-specific permissions and responsibilities. Jefferson County Schools is committed to maintaining
compliance with the Family Educational Rights and Privacy Act (FERPA) and the Children's Online
Privacy Protection Act (COPPA). Our policies and procedures are designed to protect the privacy of
students' educational records and personal information. JCS reserves the right to update this privacy
policy as necessary to reflect changes in legal requirements, technology, and district practices. Any
changes will be communicated to students, parents, and staff in a timely manner.

For questions or concerns about this privacy policy or the 1ODLC messaging system, please contact the
Jefferson County Schools administration office at 304-725-9741.

Data Sharing with Third-Party Applications
Jefferson County Schools (JCS) is committed to protecting the privacy and security of our students’,
parents’, and staff Personally Identifiable Information. This addendum serves to inform parents,
guardians, and employees about the Jefferson County Schools (JCS) practices regarding data
sharing with third-party applications through platforms such as Google, Microsoft, and other
Federated Identity Providers. Our commitment to student privacy and data security remains a top
priority, and we aim to provide transparency about how student information may be utilized. JCS
utilizes various educational tools and applications to enhance learning experiences and support
student achievement. These third-party applications may require access to certain student data in
order to function effectively. The data shared is typically limited to what is necessary for the
application to provide its intended services. The types of student data that may be shared with third-
party applications include, but are not limited to:

e files in user’s JCS Google Drive

e user’s JCS Google Account email address

¢ any personal information made publicly available

JCS may share student data with third-party applications that are accessed through Federated
Identity Providers, including but not limited to:
e Google Workspace for Education

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© Neola 2046 2024

Legal West Virginia State Board of Education policy 2460 — Education Purpose
and Acceptable Use of Electronic Resources, Technologies, and the
Internet

P.L. 106-554, Children's Internet Protection Act of 2000

47 U.S.C. 254(h), (1), Communications Act of 1934, as amended
(2003)

20 U.S.C. 6801 et seq., Part F, Elementary and Secondary Education Act
of 1965, as amended (2003)

18 U.S.C. 1460

18 U.S.C. 2246

18 U.S.C. 2256

20 U.S.C. 6777, 9134 (2003)
47 C.F.R. 54.500 - 54.523

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