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RCS%202025-2026%20Handbook%20MASTER.pdf
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Randolph County Schools Elementary Handbook
Dear Parent/Guardian:
Included in this handbook you will find various Policies and Procedures for Randolph County Schools. The
school system is required to inform parents of these policies and must have documentation on file that such
information was provided. Copies of the policies that require parent signature are located in the first 8 pages of
this handbook. Please sign them and return them to your child’s teacher. The handbook also contains specific
details on the programs, policies, and procedures listed below. These policies do not require individual parent
signatures but do require close review. (A hard copy of this handbook is also available for review in your school
office.) A digital copy is available on the Randolph County Schools web page.
Administration pg. 8
Annual Notices pg. 9
Attendance and Tardiness pg. 10
Child Nutrition pg. 11
Counseling, Developmental Guidance, and Social Work Services pg. 12
Discipline and Student Behavior pg. 12
Dress Code pg. 12
Emergency Closings and Early Dismissals pg. 13
Enrollment Requirements pg. 13
Every Student Succeeds Act (ESSA) pg. 13
Homework and Grading pg. 14
Medical Information pg. 15
Student Support Services pg. 18
Teacher Qualification Review Notice pg. 19
Title | — Federal Programs pg. 19
Third Grade Success Act pg. 21
Transportation Policies and Procedures pg. 22
Visitor Policy pg. 22
West Virginia Tiered System of Support pg. 23
Thank you,
Dr. Shawn Dilly, Randolph County Schools Superintendent
#1.
#2
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Randolph County Schools’ Parental Policy Review
| have reviewed the current Randolph County Schools’ Handbook that is in the front of my child’s agenda book. |
understand that detailed information on the policies and procedures listed in this handbook is available on the RCS web
page and in the school office. By signing this form, | acknowledge that | am aware of the policies and procedures.
Student’s Name: Grade:
Parent’s Signature: _._— Date:
Please read the Integrated Pesticide Management Notification form on page 4 of this handbook, and if you wish to be
notified about Level 3 and Level 4 pesticides, complete the section entitled To be Completed by Parent/Guardian.
(You only need to complete page 4 if you wish to receive this notification.)
Please read the Acceptable Use Agreement on pages 6 and 7 of this handbook and complete the form by signing and
dating each section of the Agreement. Please note that both student and parent signatures are requested in multiple
sections of the Agreement.
INTEGRATED PESTICIDE MANAGEMENT NOTIFICATION
Randolph County Board of Education adheres to an integrated Pest Management Plan in accordance with “Title 61,
Legislative Rules, Series J” of the WV Department of Agriculture. Pests are controlled primarily through preventative measures.
When pesticides are required, the least hazardous material will be used. A copy of the Pest Management Plan for each school is
available in the main office.
Pesticides are classified as Level 1-4 based on degree of hazard associated with application:
Level 1 — Non-chemical (preventative).
Level 2 — Least hazardous (low toxicity, non-volatile baits, gels, or dusts).
Level 3 — EPA Caution (limited volatility-liquids).
Level 4 — EPA Warning or Danger (broadcast and large space treatments-spraying or fogging).
As a parent, guardian, or employee, you have the right to be notified if and when Level 3 and 4 pesticides are to be applied.
PLEASE NOTE: LEVEL 3 AND LEVEL 4 PESTICIDES WILL NOT BE APPLIED WHEN STUDENTS OR EMPLOYEES ARE IN THE AREA TO BE
TREATED. Notifications will be posted and sent home with students 24-hours before any applications.
To receive notification, please complete ONLY Section 1 below.
SECTION 1: TO BE COMPLETED BY PARENT/GUARDIAN IF THEY WISH TO RECEIVE NOTIFICATION
STUDENT: _ SCHOOL: ___ Teacher:
PLEASE NOTIFY ME AT LEAST 24 HOURS PRIOR TO THE APPLICATION OF LEVEL 3 AND LEVEL 4 PESTICIDES.
SIGNED: Phone:
(Signature of Parent or Guardian)
Address:
SECTION 2: TO BE COMPLETED BY THE OFFICE AND GIVEN TO PARENT IF/WHEN LEVEL3 OR 4 PESTICIDES ARE APPLIED
Please be advised that pesticides will be applied in this facility. The pesticide being used will be applied when no students
and/or employees are present with the re-entry items observed. Information concerning this pesticide is on record in the main
office or can be obtained from the IPM provider (ACE Exterminators).
SCHOOL:
LOCATION:
DATE:
PESTICIDE:
LEVEL:
STUDENT NETWORK AND INTERNET ACCEPTABLE USE AND SAFETY
ACCEPTABLE USE POLICY FORM
STUDENTS:
As a user of the Randolph County Schools computer network, | have read (or it has been explained to me) and agree to comply
with the Acceptable Use Policy (AUP) Agreement. Should | commit any violation, my access privileges may be temporarily or
permanently revoked and disciplinary action may be taken, up to and including suspension/expulsion. | understand that
commission of any crime via Internet falls under State and Federal authority.
Student Name (PLEASE PRINT) Date
School Grade
PARENTS/GUARDIANS OF MINORS:
As a parent or legal guardian of the above signed student, | have read this Acceptable Use Policy. | grant permission for him/her
to access networked computer services such as electronic mail (E-mail) and the Internet for educational purposes. | understand
that he/she is expected to use good judgment and, to follow rules, policies, and classroom guidelines in making contact on
school telecommunication networks (e.g., the Internet). | understand that Randolph County Schools and the West Virginia
Department of Education have taken precautions to minimize objectionable material. However, | recognize it is impossible to
restrict access to all controversial materials. When using the Internet, | realize that students might read material, including email,
that is controversial or offensive. If a violation of this policy occurs, the offending student will be subject to school discipline
policy, and if actual laws were broken, possible criminal penalties. | give my permission to access Internet and apply/obtain at no
cost a West Virginia Department of Education E-mail account for my child. | voluntarily agree to release, hold harmless, defend,
and indemnify, the Randolph County Schools, its officers, board members, employees and agents, for and against all claims,
actions, charges, losses or damages which arise out of the user’s use, including, but not limited to negligence, personal injury,
wrongful death, property loss or damage, delays, non-deliveries, mis-deliveries of data, or service interruptions.
These permissions are granted for an indefinite period of time, unless otherwise requested. | understand that individuals and
families may be held liable for violations. | understand that some materials on the Internet may be objectionable, but | accept
responsibility for guidance of Internet use -- setting and conveying standards for my son or daughter to follow when selecting,
sharing or exploring information and media. | have read and discussed the Randolph County Schools Acceptable Policy with my
child.
Parent/Guardian Signature: Date:
PERMISSION FORM FOR WORLD WIDE WEB PUBLISHING OF STUDENT WORK
| understand that my child’s work or writing may be published on the district’s web page and any official board-owned social
media accounts. | further understand that no last name, home address or home telephone number will appear with such work. |
grant permission for World Wide Web publishing. | may withdraw permission in writing at any time.
Student Name: Date:
Parent/Guardian Signature: Date:
PERMISSION FORM FOR WORLD WIDE WEB PUBLISHING OF STUDENT PHOTOGRAPH
| understand that my child’s photograph may be published on the district’s web page and any official board-owned social media
accounts. | further understand that no last name, home address or home telephone number will appear with such work. | grant
permission for the World Wide Web publishing. | may withdraw permission in writing at any time.
Student Name
Parent/Guardian Signature:
State Board policy 2460 — Safety and Acceptable Use of the Internet by Students and Educators
H.R. 4577, P.L. 106-554, Children's Internet Protection Act of 2000
47 U.S.C. 254(h), (1), Communications Act of 1934, as amended (2003)
20 U.S.C. 6801 et seq., Part F, Elementary and Secondary Education Act of 1965,
© NEOLA 2012
as amended 18
U.S.C. 1460
18 U.S.C. 2246
18 U.S.C. 2256
20 U.S.C. 6777, 9134 (2003)
76 F.R. 56295, 56303
Administration
ELEMENTARY SCHOOLS OF RANDOLPH COUNTY
BEVERLY ELEMENTARY
Paul Zickefoose, Principal
304-636-9162
GEORGE WARD ELEMENTARY
Chasity Markley, Principal
304-335-4975
JENNINGS RANDOLPH ELEMENTARY
Kelly Thompson, Principal
304-636-9181
NORTH ELEMENTARY
Alyssa Tallman, Principal
304-636-9188
THIRD WARD ELEMENTARY
Hollie Pritt, Principal
304-636-9183
COALTON ELEMENTARY
Melissa Walters, Principal
304-636-9164
HARMAN SCHOOL
Kelley Shaffer, Principal
304-227-4114
MIDLAND ELEMENTARY
TBA, Principal
304-636-9186
PICKENS SCHOOL
Christine Long, Principal
304-924-5525
RANDOLPH COUNTY SCHOOLS CENTRAL OFFICE ADMINISTRATION
Dr. Shawn Dilly, Superintendent
Brad Smith, Chief Financial Officer
Nick Alfred, Director of Facilities, Maintenance, and School Safety
Amy Rowan Smith, Director of Elementary Curriculum and Federal Programs
LaDonna Rosencrance, Director of Child Nutrition and Pre-school
April Senic, Director of Special Education and Assessment
Rochelle Chenoweth, Director of Technology and WVEIS
Denise Fletcher, Director of Personnel and Human Resources
Annual Notices
Annual Notices
Below is a list of annual notices that are to be shared with our students, parents, and staff as part of Randolph County Schools’ policies and
procedures. These notices may be viewed on the Randolph County website at https://boe.rand.k12.wv.us/page/policies-and-notices. These
annual notices can also be viewed at the school and a copy can be requested
® 2340.F2 - Parent Consent for Trip
© 2431.F1-Parent Acknowledgement of Risk and Release
e 2431.F2 -Student Acknowledgment of Risk and Release
e 3122.01.F2 - Certification Regarding Drug Free Workplace
e 3122.01.F3 - Memorandum to Staff Members on Federal Requlations Concerning Drug Prevention
e 3160.F1- Emergency Medical Authorization Permit
e 4372 - Student Rights and Responsibilities (WVBE Policy)
e 4373 - Student Code of Conduct
e 5341.F1- Emergency Medial Authorization Permit
e 5771.F2 - Record of Student Search and Seizure
e 5902 - Employee Code of Conduct (WVBE Poli
e 7211 - Appeals Procedures for Citizens
e 7430.F1 - Physicians Certification for Use of a Respirator
e 7430.F2 - Acknowledgment Training
e 7430.F3 - Parent Notification Authorization
e 8330.F4 - Consent for Student Record Release
e 8330.F9A - Parental Permission for Release of Publication of Students Photograph/Image
e 8453.01.F2 - Training Record
e 9130.F4 - Notification to Public Regarding Inspection of instruction Materials
Attendance and Tardiness - “Attendance Matters. Each School Day Counts. Every One.”
A student who is frequently late causes an interruption in the education of the student as well as the other students in the class.
Randolph County Schools believes that regular, timely attendance is required for a student to be successful in school. There is a
direct relationship between good attendance at school and student performance and good work habits in a job. Meaningful
contact is made with the family after a student has 3 unexcused absences. The principal has the choice of contacting the home
concerning absences any time he or she feels it is necessary to talk to the parents or guardians of a child.
Excused Absences:
Students shall be excused for the absences listed below contingent with submission of proper documentation:
Personal or family illness or injury (not to exceed 10 days a year; 5 days each semester)
Death in the immediate family
Compliance with religious holidays
Necessary medical appointments
Military requirements
Essential court appearance
Failure of bus to run
NOU PRP WNP
Any student who is absent from school must bring a written excuse signed by the parent or guardian, or medical or judicial
official stating the reason for the absence. The excuse must be submitted within three (3) days following the absence;
otherwise, the absence will be counted as unexcused. We encourage parents to try to make medical appointments outside the
school day if possible. However, if medical appointments must be made during school time, then the student should be in
school before and after the appointment if possible. Keeping or taking a child out of school when there is no reason is
considered an unexcused absence.
Unexcused Absences:
When the student has five (5) unexcused absences during the school year, the parent or guardian will be notified in writing by
the Attendance Director. A meeting shall be held to discuss the absences. If a negative pattern of attendance continues beyond
10 unexcused absences during the school year, the Attendance Director may file a complaint with Magistrate Court or the
Department of Health and Human Resources.
Chronic Absences:
Every absence matters. Students become chronically absent after 18 days absent (excused or unexcused). This equals 10% of
the school year. Chronic absence significantly disrupts student learning by resulting in substantial lost instructional time, which
can hinder academic progress and achievement at all grade levels.
Notes from Parents:
A note from parents is required at these times:
. Achild is absent from school (A doctor’s excuse is required after 5 parent notes per semester.)
. Returning to school from a medical or dental appointment
. Any time the child is staying after school (for example: Girl Scouts; Cub Scouts; etc.)
. Achild is going home with another child after school (a note is required from BOTH parents)
. Achild is being picked up by someone other than the parent.
OB WN
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Child Nutrition Program
Randolph County Schools qualifies for the Community Eligibility Provision (CEP) for the 2025-26 school year. In this provision,
breakfast and lunch will be provided FREE to ALL students on each day school is in session. In addition, our school participates in
the “Grab and Go Breakfast Program.” This provides an alternative breakfast for all students. Students will give their WVEIS
number as they pass through the point of service line. Students may choose to bring a cold lunch from home. Milk may be
purchased for .50 cents
Randolph County participates in offer vs serve during meal service. Students are offered 4 items at breakfast and are required to
take at least 3 items. At lunch students are offered 5 items and are required to take at least 3 items. A monthly menu is posted
at the school and on the Randolph County Board of Education website (https://boe.rand.k12.wv.us).
Special Dietary Needs
A student who has special dietary needs must have the Children with Disabilities and Special Dietary Needs form completed by a
Physician, Physician assistant, Certified registered nurse practitioner, or Dentist and returned to school. Please be advised that
our school follows WVDE Policy 4321.1.
Food Brought from Home
Due to special dietary needs of students and food safety concerns, food and beverages brought from home or outside sources
may be consumed only by the individual student for which they were brought and not by the general student population.
Organized food events and celebrations held during the school day shall be regulated by Standards for School Nutrition Policy.
Commercially made, individually wrapped food items are suggested for celebrations. Further information will be available at
your school concerning appropriate food items for school activities and celebrations.
Meal Prices:
Adult Price Breakfast -S$4.00 Lunch -55.00
Visiting Child Breakfast- $2.00 Lunch $3.00
Extra Milk .50 cents
Nondiscrimination Statement:
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this
institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual
orientation), disability, age, or reprisal or retaliation for prior civil rights activity.
Program information may be made available in languages other than English. Persons with disabilities who require alternative
means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should
contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and
TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination
Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf from any
USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name,
address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant
Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter
must be submitted to USDA by:
1. mail:
U.S. Department of Agriculture
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Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. fax:
(833) 256-1665 or (202) 690-7442; or
3. email:
program.intake@usda.gov
Counseling, Developmental Guidance, and Social Work Services
Each elementary school has a Guidance Counselor assigned to the school. The basic guidance program includes counseling,
consultation, and coordination with students, teachers, and parents. Students will receive developmental and remedial help in
the areas of personal, social, behavioral, and academic skills, as well as career awareness activities by the certified Guidance
Counselor.
The guidance program is necessary to the curriculum because it helps students to apply themselves and adjust to the school
environment. Guidance services complement the curriculum through the emphasis on developing self-understanding,
interpersonal skills, decision-making skills, and career awareness. The State Department of Education requires that all students
receive guidance services at the elementary level.
Randolph County Schools also employs several itinerant social workers. The social workers provide assistance in personal, social,
and behavioral skills. They also help parents and families to organize needed services with outside agencies and community
organizations.
Discipline and Student Behavior
Positive Behavior Intervention/Support
School-wide Positive Behavior Interventions and Support (PBIS) is a program put in place to guide and monitor behavioral
practices for improving important academic and behavioral outcomes for all students. All students are taught appropriate
behaviors by staff in all educational settings and are expected to exhibit these behaviors throughout the school year to maximize
academic engagement and achievement to create a more engaging, responsive, and productive learning environment.
Discipline
The staff of Randolph County Schools believes in the importance of ensuring an orderly, healthy, and safe environment
conducive to learning. In order to accomplish this, Randolph County School follows WVDE Policy 4373-Expected Behavior in Safe
and Supportive Schools, which may be viewed at http://wvde.state.wv.us/healthyschools/ElectronicManual4373New.html.
Infractions and corresponding interventions and consequences at each level are detailed within this policy. In addition, the
Student Code of Conduct (County Policy 5500) may be accessed at http://www.neola.com/randolph-wv/. All discipline
expectations and regulations also apply to off-campus, school-sponsored activates and bus transportation. Specific details
regarding the individual expectations for each school and classroom will be sent home by the principal and/or classroom
teacher.
Dress Code
While we recognize that choice of attire and grooming are matters of personal expression and are subject to current styles and
trends, we expect that students come to school in good taste. Any article of apparel that is determined by the teachers and
principal to be disruptive of the learning environment, destructive to school property, or hazardous to the health and safety of
the students or teachers shall not be permitted.
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Emergency Closing and Early Dismissals of School
Emergency Closings
e When schools must close due to bad weather and other emergencies, the radio, television stations, and social media
pages are among the first to be notified. Please listen and watch for such announcements rather than calling the schools
or the stations.
e School officials will send telephone messages out via School Messenger to all families. The primary phone number
provided to the school will be utilized for this purpose.
e Any decision to close schools will be made before 6:00 a.m. or the night before, whenever possible. If there is no
announcement, schools will be in session on the regular schedule.
e Oncertain mornings, it may be necessary for the Superintendent to delay the opening of school due to certain weather
conditions.
e School closures and delays will be announced via radio and television stations, the Randolph County Schools Facebook
page, the West Virginia Department of Education website https://wvde.state.wv.us and the Randolph County Schools
website http://boe.rand.k12.wv.us.
Early Dismissal of Schools
Emergency early dismissals from schools will be avoided unless it is determined that further delay might result in hazardous
conditions endangering student safety. Communication with the school by telephone during an emergency situation will be
difficult, if not impossible. Please talk to your child about what they are to do if school is dismissed early. Due to the potential
communication problem during an emergency, please be sure you have completed the Emergency Care form that is sent home
at the beginning of each school year so everyone is aware of where your child is to go in case of an early dismissal. Please be
reminded that if this changes during the school year, it is the parent’s responsibility to notify the principal as soon as possible so
that school records can be updated.
Enrollment Requirements
All students entering school in the county for the first time shall provide a certified birth certificate, a current Health Check
including vision and hearing, a current Dental Check, and up-to-date immunization records. Immunization Schedules that
outline the requirements for entrance to Pre-School and Kindergarten are located on pages 16 and 17 of this handbook. No child
shall be admitted in any school of the county until all immunization records are obtained and up to date.
Kindergarten programs are provided for all children who have reached the age of five on or before June 30° of the current
school year.
Kindergarten registration sessions are held each spring with the schedule being shared via various local media outlets. At these
sessions, basic readiness skills, vision, hearing, and speech screenings may be conducted. Students who have participated in the
Randolph County Pre-K four-year-old program do not have to participate in a Kindergarten registration session.
Every Student Succeeds Act (ESSA)
The Every Student Succeeds Act (ESSA), which was signed into law on December 10, 2015, was designed to strengthen and
support student achievement. The major components of the ESSA state plan address school accountability and support for
improvement, academic standards and assessment, support for excellent educators, and supports for all students. West
Virginia’s plan is a comprehensive, individualized system of support that will utilize education partnerships to promote student
growth.
ESSA includes provisions designed to help ensure success for students and schools by
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e Advancing equity by upholding critical protections for disadvantaged and high-need students.
e Requiring that all students in be taught to high academic standards that will prepare them to succeed in college and
careers.
e Ensuring that vital information is provided to educators, families, students, and communities through annual statewide
assessments that measure students’ progress toward those high standards.
e Helping to support and grow local innovations—including evidence-based and place-based interventions developed by
local leaders and educators.
e Sustaining and expanding access to high-quality pre-school.
e Developing an expectation that there will be accountability and action to effect positive change in our lowest-
performing schools, where groups of students are not making progress, and where graduation rates are low over
extended periods of time.
Homework & Grading
Homework Guidelines
Homework provides students with an opportunity to develop independent study habits and skills. Homework assignments
should serve a specific instructional purpose such as reinforcing a learned skill, giving more practice, or providing enrichment
activities. Directions for completing homework should be clear and easily understood by the child and the parent. The amount of
homework should be reasonable as suggested hereafter:
Kindergarten and First Grade = 15 minutes
Second and Third Grade = 30 minutes
Fourth and Fifth Grade = 45 minutes
Grading Procedures
A report card will be sent home with all students in grades K through 5 at the conclusion of each nine-week grading period.
Teachers of students in grades three through five will maintain students’ grades on WVEIS and LiveGrades from which report
cards will be printed. LiveGrades can be utilized by parents via the Internet to monitor their child’s progress throughout the
school year. Each school will provide parents with information regarding this program, including a username and password that
will provide access from any computer or device that has internet capability.
Promotion and Retention Policy
The Board of Education recognizes that the personal, social, physical, and educational growth of children will vary and that they
should be placed in the educational setting most appropriate to their needs at the various stages of their growth. It shall be the
policy of the Board that each student be moved forward in a continuous pattern of achievement and growth that is in harmony
with his/her own development. It is the policy of the Board that those students demonstrating deficiencies in the area of reading
or mathematics will be provided evidenced-based support designed to promote academic growth. As part of the Third Grade
Success Act, if a student’s reading or mathematics deficiency, as determined by the county’s approved screener, is not corrected
by the end of grade three, the child may not be promoted to grade four unless an exemption is met.
A student will be promoted to the succeeding grade level when s/he has:
e demonstrated sufficient proficiency to move ahead in the educational program of the next grade.
A student may be accelerated when his/her demonstrated achievement, as well as measured ability, significantly exceeds that of
his/her grade level peers. Consideration may be given to promoting him/her to a grade other than the next succeeding one or
permitting him/her to enroll in a course other than the next one in the academic sequence. A student will be accelerated in this
manner when s/he has:
e achieved the grade/course objectives and State-mandated requirements, if applicable, for the grade/course in which
s/he is presently enrolled as well as for the grades(s)/course(s) that will be skipped.
However, following sound principles of child development, the Board discourages the skipping of grades.
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A student may be retained at his/her current grade level when s/he has:
e inthe opinion of the professional staff, failed to achieve the instructional objectives set forth at the current grade level
that are requisite for success at the succeeding grade level.
The Superintendent shall develop administrative guidelines for promotion, acceleration, placement, and retention of students
that:
e require the recommendation of the relevant staff members for promotion, acceleration, placement, or retention;
e require that parents are informed in advance of the possibility of retention of a student at a grade level;
e assure that efforts will be made to remediate the student’s difficulties before s/he is retained.
Medical Information
Administration of Medicine at School:
Giving medication is the responsibility of a parent or guardian. Medications should be given before and after school whenever
possible (Example: Medications ordered to be given 3 times a day can be given before school, immediately after school, and at
bedtime). If it is necessary for a student to take medication while at school, the medicine must be taken to the school office
along with a ‘Physician Order Form for Medications” which includes the student’s name, grade, homeroom teacher, allergies,
name/dose of medicine, route/time/reason it is to be given. The bottom of the form is then signed and dated by the parent.
All medicine must be in the original, labeled bottle/box and must be prescribed for the current illness. The student’s name must
be written on the bottle.
Physician Order Forms can be obtained at the school. Trained school personnel will administer medicine or supervise the
student in taking medicine ONLY when the above rules are followed.
*NO student should have medication in his/her possession. Individual cases will be evaluated by the principal and school nurse.
Situations in which a parent seeks permission for their child to carry medication (asthma inhalers) with them and self-manage it,
when needed, must be considered on a case-by-case basis with involvement from the parent, principal, student's physician, and
the school nurse. (Generally, this is not allowed at the elementary level). Written permission from the parent and physician must
be obtained for this to occur. It must be verified that the student is responsible and capable of proper use of the medications.
Parent/Guardians are to transport any medication to and from school. It is against school policy to send medication home with
the students. At the end of the year, any medication not picked up by a parent or guardian (or another adult designated in
writing by the parent) will be discarded.
Permission for Emergency Care
Parents are required to complete an Emergency Care form and return it to the student's teacher at the beginning of each school
year. TWO emergency contact numbers must be listed on the form. The welfare of your child is very important to us; therefore,
failure to return this form or to provide alternate instructions to be taken in the event of an emergency will be giving permission
to the principal to take measures he or she thinks are appropriate to resolve the situation at the parent’s expense.
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http:/Avww.cdc.gov
WEST VIRGINIA
Department of
ee
n
a Hunian
BUREAU FOR PUBLIC HEALTH
Requirements for
Pre-Kindergarten Program Enterers
All children entering an approved pre-kindergarten (“pre-K”) classroom must have age-appropriate immunizations* upon
enrollment as mandated by state law.” The following chart shows the minimum number of doses for each vaccine required for
entry.”
Hepatitis B
3 doses
Final dose at age 24 weeks or older
Diphtheria, tetanus, and acellular pertussis vaccine
(DTaP)
4 doses
Booster dose after 4" birthday is not required
Varicella
1 dose
After child’s 1° birthday
Measles, mumps, and rubella (MMR)
1 dose
After child’s 1% birthday
Students may be provisionally enrolled in Pre-K with at least one dose of each required vaccine and allowed up to eight months,
for minimum intervals, to obtain up-to-date status. The WVDHHR, Bureau for Public Health recommends that vaccine doses
administered 4 days or fewer before the minimum interval or age be considered valid. For questions, contact the Division of
Immunization Services at 1-800-642-3634.
: Applicable immunization schedules can be found _at http://www.cdc.gov by searching “Immunization Schedules.” 7 West Virginia Code § 16-3-4
and_WVDHHR interpretative rule 64CSR95.
October 2018
2018
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Student Support Services
Disclosure of information, confidentiality, and assurance of non-discrimination/section 504 information
Disclosure of Information & Confidentiality Policies and procedures have been established to assure confidentiality rights to all
students through the Family Educational Rights and Privacy Act (34CFRpart 99) and procedures for the Collection, Maintenance
and Disclosure of Student Data (WV Policy 4350) effective September 2003.
Additional confidentiality rights and requirements apply specifically to students with handicaps under the Individuals with
Disabilities Act 2004, Policy 2419; Regulations for the Education of Exceptional Students, effective January 2010. Copies of both
documents are on file at the State Department of Education, in each principal’s office, and at the Board of Education Office.
Randolph County Board of Education shall protect the rights of students and employees under the U.S. Constitution and their
amendments and recognize that those rights cannot be abridged except in accordance with due process of law. Randolph
County Schools operates as an equal opportunity institution and will not discriminate on the basis of race, national origin,
religion, gender, marital or family status, age, or disabling conditions in its activities, programs, or employment practices as
required in Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation
Act of 1973, and the Americans with Disabilities Acts Amendments Act of 2008 (ADAAA). For information about your rights or
grievance procedures, contact your Title IX Coordinator or your county Section 504/Americans with Disabilities Act Coordinator
at Randolph County Schools, 40 Eleventh Street, Elkins WV 26241, 304-636-9150.
Special Education Services
Randolph County Schools offers services to all identified exceptional students between the ages of three and twenty-one. Staff
members or parents interested in making referrals for special consideration of school age students are to contact the School
Assistance Team within the student's school. Preschool referrals can be made by parents, Early Intervention, and/or other
parties/agencies. All referrals are given due process procedural safeguards.
Services are provided in the areas of Autism; Blindness/Low Vision; Deafness/Hard of Hearing; Developmental Delay;
Emotional/Behavioral Disorder; Exceptional/Gifted; Mental Impairment; Orthopedic Impairment; Other Health Impairment;
Specific Learning Disability; Speech/Language Impairment and Traumatic Brain Injury. The document that provides detailed
information regarding the provision of special education services, Policy 2419: Regulations for the Education of Exceptional
Students, is on file at the State Department of Education, in each school with the principal, and at the Randolph County Board of
Education Office.
Child Find for Special Education Services
Child Find is a continuous process of public awareness activities, screening and evaluation designed to /ocate, identify, refer and
evaluate as early as possible all young children with disabilities and their families who are in need of services of the Individuals
with Disabilities Education Act (IDEA) West Virginia Code §18-5-17 requires yearly developmental screening in the areas of
vision, hearing, speech and language for all students entering kindergarten or preschool and all students entering West Virginia
public and private schools for the first time. Children identified through the screening process will be referred for further
evaluation. At least 10 days prior to initiation of screening activities, districts must provide public notice of the screening
program.
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Teacher Qualification Review Notice/Parents’ Right to Know
As a parent of a student in Randolph County Schools, you have the right to know the professional qualifications of the classroom
teachers who instruct your child. Federal law allows you to ask for certain information about your child’s classroom teachers
and requires us to give you this information in a timely manner if you ask for it. Specifically, you have the right to ask for the
following information about each of your child’s classroom teachers:
Y Certification areas of the teacher including the grades/subjects the individual may teach.
v Whether the West Virginia Department of Education has decided that the teacher can teach in a classroom without
being licensed or qualified under state regulations because of special circumstances.
v The teacher’s college major, whether the teacher has any advanced degrees and, if so, the subject of the degrees.
v¥ Whether any teachers’ aides or similar paraprofessionals provide services to your child and, if they do, their
qualifications.
If you would like to receive any of this information, please call your child’s principal.
Title | / Federal Programs Information
Federal Programs
Federal Programs provides funding to promote student achievement by ensuring access, opportunity, and support to meet the
diverse needs of all students and helps to ensure all learners meet challenging state academic standards. These programs also
provide support to teachers and schools to promote the delivery of high-quality instruction.
Title |: This project provides additional instructional support in Reading and Math for elementary students,
Opportunities for professional development for teachers and parent involvement activities for parents.
Title Il: This project provides additional funding for professional development opportunities for teachers, principals,
and school leaders and tuition reimbursement to assist teachers with obtaining required certification.
The fund may also provide class-size reduction teachers to schools.
Title Il: This project provides funds to support the academic achievement of English Language Learners.
Title IV: This project provides additional funding for schools to provide students with access to a well-rounded
education, improved school learning conditions, and technology.
Title V: This project provides additional funding to rural districts to assist them in ensuring student progress.
Title | Parent Compact
Each Title | School must develop an agreement, or “compact,” that outlines how parents, school staff, and students will share
responsibility for improving academic achievement. Compacts describe how the school and parents can work together to help
students achieve the state’s standards. Compacts describe activities that directly affect learning in each school and classroom.
Compacts will be sent home with each student who is enrolled in a Title | School in Randolph County.
RANDOLPH COUNTY SCHOOLS PARENT AND FAMILY EENGAGEMENT POLICY
PART I.
GENERAL EXPECTATIONS
Randolph County Schools agrees to implement the following statutory requirements.
Randolph County Schools will put into operation programs, activities, and procedures for the involvement of parents in all of its
schools with Title |, Part A programs, consistent with the guidelines set forth in the Every Student Succeeds Act (ESSA). Those
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programs, activities, and procedures will be planned and operated with meaningful consultation with parents of participating
children.
Consistent with the act, the school district will work with its schools to ensure that the school-level parental involvement policies
meet the requirements set forth by the act and include as a component a school-parent compact.
In carrying out the Title |, Part A parental involvement requirements, to the extent practicable, the school district and its schools
will provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and
parents of migratory children, including providing information and school reports in an understandable and uniform format and
including alternative formats upon request, to the extent practicable, in a language parents understand.
Randolph County Schools will involve the parents of children served in Title |, Part A schools in decisions about how the 1
percent of Title |, Part A funds reserved for parental involvement is spent, and will ensure that not less than 95 percent of the
one percent reserved goes directly to the schools. Randolph County Schools will be governed by the following statutory
definition of parental involvement, and expects that its Title | schools will carry out programs, activities, and procedures in
accordance with this definition:
(A) that parents play an integral role in assisting their child's learning;
(B) that parents are encouraged to be actively involved in their child's education at school;
(C) that parents are full partners in their child's education and are included, as appropriate, in decision-making and on advisory
committee to assist in the education of their child;
(D) the carrying out of other activities, such as those described in section 1118 of the ESEA
PART Il.
DESCRIPTION OF DISTRICT ACTIONS UNDER THE RCS PARENT AND FAMILY ENGAGEMENT POLICY
Randolph County Schools will take the following actions to involve parents in the joint development, review, and improvement
of its district-wide parental involvement plan under ESSA:
e PAC meetings
e Surveys
e = 6LSIC meetings
Randolph County Schools will assist Title |, Part A schools in planning and implementing effective parental involvement activities
including but not limited to
Needs-based workshops
"Lunch and Learn" series workshops
Assessment review workshops
Take home skill-based practice programs and materials (including access to software programs)
Technology and Internet safety programs
Study skills/organizational skills workshops
Child Rearing and Child Development workshops
Parent volunteer training and workshops
Grandparent workshops
Reading, Math, and Science Fun Nights
Read-Aloud training and activities
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Randolph County Schools will educate its teachers, administrators, and staff in how to reach out to, communicate with, and
work with parents as equal partners, in the value and utility of contributions of parents, and in how to implement and
coordinate parent programs and build ties between parents and schools by
e Conducting "How to communicate and work with parents" trainings for all school staff members
e = Including an overview of Title | programs (What is Title 1) at Back-to-School Activities
e Making available information explaining what a school-wide Title | program is and what services are available by sending
home pamphlets and fliers and publishing information on the county web site
e Conducting Parent Teacher Conferences
The school district will take actions to ensure that information related to the school and parent-programs, meetings, and other
activities, is sent to the parents of participating children in an understandable and uniform format, including alternative formats
and languages upon request. Information will be shared via
Newspaper articles
School newsletters
School websites
LiveGrades
School Messenger phone calls
Agenda books
School social media and digital classroom communication platforms
PART Ill.
DISCRETIONARY DISTRICT WIDE PARENTAL AND FAMILY ENGAGEMENT POLICY COMPONENTS
Discretionary activities that the district, in consultation with its parents, chooses to undertake to build parents’ capacity for
involvement in the school and school system to support their children's academic achievement, may include
e involving parents in the development of training for teachers, principals, aides, and other educators to improve the
effectiveness of that training;
e providing necessary literacy training for parents from the Title |, Part A funds, if the school district has exhausted all
other reasonably available sources of funding for that training;
e training parents to enhance the involvement of other parents;
e arranging school meetings at a variety of times, in order to maximize parental involvement and collaboration with
teachers and other school staff, who work directly with participating children;
e adopting and implementing model approaches to improving parental involvement;
e providing other reasonable support for parental involvement activities as parents may request;
e developing appropriate roles for community and business organizations in parental involvement activities
PART IV.
ADOPTION
This District-wide Parental and Family Engagement Policy has been developed jointly with and agreed on with parents of
children participating in Title |, Part A programs, as evidenced by minutes of Parent Advisory Council meetings.
Third Grade Success Act (HB3035)
House Bill 3035 addresses early literacy and numeracy development in kindergarten through third grade. The bill encompasses
teacher training, additional support personnel, assessments for dyslexia, multi-tiered support systems (explained in the WVTSS
section of this handbook), intervention strategies, parent communication, and extended-year programs. HB3035 requires
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e Anapproved list of screeners/benchmarks in English Language Arts, dyslexia, and mathematics for K-3 students
which must be given in the first 30 days of the school year and repeated at mid-year and end-of-year.
e Notification of parents and guardians in the creation and implementation of individualized reading or mathematics
intervention plans for K-3 students with deficiencies. Plans will include input from school staff and
parents/guardians.
e Strategies for parents and guardians to use at home to help their child succeed in reading or math.
e Intensive supports to students with a substantial reading or mathematics deficiency.
e Anextended-year program in literacy and numeracy for students in K-3 who have not met certain criteria.
e Retention of third-grade students not meeting standards in English Language Arts and Math to begin July 1, 2026.
Transportation Policies and Procedures
Pre-Kindergarten and Kindergarten Students
A. Children will sit in the first three (3) rows of the bus.
Children will sit with age-appropriate peers.
Someone other than the bus driver will be available to assist the child on and off the bus.
If a parent/guardian is unable to meet the bus, there shall be a person designated by the parent/guardian to assist
the child off the bus. A responsible person (fifteen (15) years of age) designated by the parent.
E. Bus drivers must inspect the bus at all final drop-off points to assure that no children are left on the bus and these
inspections must be charted. A log of daily inspections shall be maintained on file.
F. Students who are being dropped off at a Day Care Center must be met by a responsible adult representing the Day
Care Center. If an adult representative does not meet the bus, the student is to be transported to the Randolph
County Board of Education or the school of origination.
ON B
If the parent is not at the drop off site, the bus driver will contact the school and return the child to the school. If a staff member
is not at school, the driver will contact the transportation department, who will then contact the family. If the family cannot be
reached, the child will be brought to the Randolph County Board of Education to wait for pick up.
First through Third Grade Students
A. Students must be met by a parent, guardian, or accompanied by an older sibling (4° grade or older) at the point of
departure at the end of the school day.
B. Students who are being dropped off at a Day Care Center must be met by a responsible adult representing the Day
Care Center. If an adult representative does not meet the bus, the student is to be transported to the Randolph
County Board of Education at 40 11" St. or the school of origination.
Fourth through Twelfth Grade Students
Students are to be dropped at their regular bus stop and proceed directly to their home.
Picking Up Students During the School Day
All students who leave during the school day must do so through the school office. Students will not be permitted to wait
outside for parents. Parents must sign their child out in the school office before a child can leave the building. School personnel
will call the child to the office so the child can leave with the parent.
Visitor Policy
All visitors, parents, and guardians MUST sign in at the school office. This procedure is for your child's safety.
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West Virginia Tiered System of Support (WVTSS) Notification
West Virginia Tiered System of Support (WVTSS) is a framework used by West Virginia schools to provide all students with the
instruction and support to master the academic, behavioral, and social-emotional skills they need to be successful at every grade
and developmental level. WVTSS is characterized by a seamless system of high-quality practices that allow all students to sustain
significant progress, whether they are considered at-risk, exceeding grade-level expectations, or at any point along the
continuum. Although all students receive high-quality instruction daily in the classroom, some will receive additional instruction
to focus on specific skills or areas of need. Additional supports are provided in academics, behavior, attendance, and social-
emotional learning. These supports are NOT special education services, but rather, customized strategies based upon a student’s
needs, progress, and level of learning. The WVTSS has three tiers that function cohesively so students can meet their potential.
s Tier 1 is high-quality Universal instruction provided to all students in the general education classroom.
s Tier 2 is additional instruction Targeted to address specific skills for small groups of students.
s Tier 3 is Intensive interventions designed to meet the specific skill-based needs of individual students.
Your child’s progress toward meeting grade-level standards will be monitored a minimum of three times a year via benchmark
assessments in language arts and math. The results of these assessments will be sent home with your child to notify you of
which tier of additional instruction he or she may receive. Please note that all students placing in Tier 2 and Tier 3 on their
benchmark assessments (indicated by a yellow or red circle on their benchmark score reports) receive additional instructional
support as part of the Title | and/or WVTSS program. If you have questions about your child’s progress, please contact his or her
teacher.
YELLOW
Targeted
GREEN
Universal
ACADEMICS BEHAVIOR ATTENDANCE SOCIAL-EMOTIONAL LEARNING
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