BHS%20France%20Trip.pdf

Parent document: Regular Board Meeting, 5_00 pm-03-07-2024.pdf

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Today’s Date: February 6, 2024

BREMERTON SCHOOL DISTRICT

FIELD TRIPS AND EXCURSIONS REQUEST FORM

Bremerton High School

NAME OF SCHOOL:
NAME OF TEACHER(S): ___ Elise Erickson

DATE(S) OF TRIP: _ April 4-12, 2025
TIME LEAVING SCHOOL: (AM/PM) TIME OF RETURN TO SCHOOL: (AM/PM)

DESTINATION: _ France (Paris, Loire Valley, Normandy)

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PURPOSE: (clearly define, add relationship to Essential Learnings)

The purpose of the trip is to give students the opportunity to explore a different culture and

practice the world language that they are studying at BHS
PARTICIPANTS: (class/grade, group. specify who and how many)

BHS students, grades 9-1%, most currently in French class. There will also be a few parents traveling with us and
(depending on the number of travelers), 1-2 additional BHS staff chaperones

ADULT SUPERVISORS*: (List adult supervisors, staff, and/or volunteers)
*All adult supervisors, staff, and/or volunteers must adhere to Bremerton School District policies
during the entire trip/excursion.

Elise Erickson and additional BHS staff chaperones (TBD when we know how many chaperone places we will have)

POTENTIAL RISK OR DANGER: (Example: Water, mountains, woods, etc.)
Identify risk factors surrounding this excursion.

international travel, COVID, pickpockets

SAFETY ASSURANCE: Describe strategies and plans for safety assurance of the above-

mentioned potential risks or dangers.
Elise Erickson has extensive experience in international travel with students and trains them on safety procedures (including minimizing risks). We are also
traveling with EF Tours, which means we will have a Tour Director on site with us at all times. EF has strict policies regarding health and safety and they also
have a “Covid Safe Promise’ which ensures that if individuals or the whole group were to be delayed due to illness, EF covers hotels and food, will cover the

cost of a parent to travel to France to be with the child (in the event it is only one person). Masks are currently required at all times on tour when with the whole
group (for example, on the bus)

STUDENT COST FOR THE TRIP:
$3,819

SUBSTITUTE NEEDED? If so, for whom and for which people?

A substitute is likely not needed because the tour will be during Spring Break plus the weekends on either side.
However, if our dates get shifted by 1-2 days (improbable, but possible), it may be possible that there will need
to be a sub for Elise Erickson for 1-2 days


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ARRANGEMENTS: The recommended mode of transportation for field trips should be the
school district vehicles or vehicles belonging to a commercial carrier contracted by the district.

If a private vehicle is used for transportation on a field trip, the owner of said vehicle must sign a
transportation Letter of Awareness form. Field trip arrangements will be made at the building

level by the building administrator. A request for transportation must be sent to the

transportation supervisor two weeks prior to out-of-town trips and one (1) week prior to in-town
trips. On tour transportation will be provided by EF. Depending on the times of our

flights, we may need a ferry letter to get the group to/from the airport. Otherwise,
Mode of Transportation families will be responsible for getting their student to/from the airport.

Transportation request sent to
(Name) (Date)

include the itinerary, housing plans and District/student costs and how trip is being funded.
Board approval is required. Requests should be sent to the Superintendent at least two (2) weeks
prior to the Board meeting before departure. (Board approval required before funds are solicited
for any trip/excursion).

Lodging: PH Hotel Name: Hotels are arranged by EF Tours
CJ Private Homes
J Other:

How is trip funded? akss Account OJ Field trip account
Oj Co-curricular © Federal grant

rivate monies WF Other fundraising

PARENT APPROVAL: Participating students must have written parental permission for each
field trip and be under the direction of a certificated or professional District employee.

Permission slip sent to parent(s)
(Date)

BOARD APPROVAL: (For out of state or overnight trips)



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STUDENT TRAVEL EXPENDITURES AND REVENUES

Revenue Source Comments/Remarks

(list budget account if
applicable)

my

a“
em

Meals

Expense Category Amount

Transportation (e.g.,
bus, van, ferry,
airplane)

All on tour transportation, housing, breakfas!
and dinner, entrances to
museums/monuments, and travel insurance
are included in this price. The only |

nono On no 2 oerin ms is

transportation between Bremerton and
SeaTac Airport.

Registrations/
entry fees

All breakfasts and dinners are included
in the base price. Lunch is on their own
so they can try different things

EF recommends
$10/day for
lunches

Other (specify)

tips and spending money

spending money is very personal, but EF
recommends $300-600. (can get by with much
less)

Totals
ee Up to $4300, including spending money and tips

Total out of pocket cost to individual student:

Please check all that apply:

Waivers/scholarships are provided for students who cannot afford the student portion of
this travel

All chaperones/drivers have valid driver’s license
All chaperones/drivers have valid vehicle insurance coverage

Bremerton School District
April 15, 2004