MOU%20ESD%20112.pdf

Parent document: Board Meeting-09-23-2024.pdf

Text

MEMO OF UNDERSTANDING — Horizons Grant — Kalama School District No. 402

5. Responsibilities of the Partner. The Partner shall:

a. Partners agree to uphold the submitted strategy of the grant and participate actively in the
regional partnership's success.

b. Assign an Executive point of contact to serve on and regularly attend the Steering
Committee.

c. Designate a building-level liaison who will support the CCRA in successfully
implementing their scope of work.

d. Partners agree that the scope of work is determined by ESD112 as described in the Gates
Horizons Implementation Plan, and that the CCRA position will not be assigned to
projects outside the scope of the Implementation Plan without written approval from the
ESD112 Postsecondary Readiness Manager.

e. Provide reliable space for the CCRA to work at the school site, regular access to the
building and other areas to support students, necessary technology (such as Wifi, access
to Google classroom if needed, etc.)

f. Collaborate on and implementing a schedule for the CCRA, including designated times
for the CCRA to work with Year 11 and 12 students throughout the school year

g. Enter into a data sharing agreement with ESD112 (See Appendix A) as the backbone of
the partnership. Engage in learning and evaluation activities, including sharing requested
data with the statewide and local third-party learning and evaluation (MLE) partner.

h. Use data produced from the partnership to inform strategic decision making and program
implementation as they relate to high school to postsecondary enrollment.

i. Ensure the Partnership meets its stated deliverables and timeline during the 2024-25
implementation year (See Appendix B).

6. Non-Discrimination. Per requirements of state, local and federal laws, ESD112 and the Partner
agree not to discriminate on the basis of race, color, creed, religion, national origin, age, sex,
gender expression or identity, sexual orientation, genetic information, honorably discharged
veteran or military status, marital status, family/parental status, income derived from a public
assistance program, political beliefs, non-job-related physical, sensory, or mental disabilities, use
of a trained guide dog or service animal or reprisal or retaliation for prior civil rights activity.
Inquiries regarding compliance and/or grievance procedures for ESD112 may be directed to
ESD112 at its address above.

7. Notice. Notice of termination or amendment to responsibilities under this MOU shall be provided
by emailing, with receipt confirmation, or mailing notice to the signature authority in Section 8
below. Notice shall be deemed effective upon the earlier of actual receipt or three (3) days after
notice is deposited in the United States Postal Service mail, by certified mail, postage prepaid.

8. Contacts.

SIGNATURE AUTHORITY / NOTICE CONTACT
THE PARTNER a ESD112
Name: Dr. Wesley Benjamin a Name: Tim Merlino

Title: Superintendent | Title: Superintendent
Phone: 360.673.5282 a Phone: 360.750.7500
Email: wesley.benjamin@kalama.k12.wa.us a Email: tim.merlino@esd1 12.org

Page 2 of 7



MEMO OF UNDERSTANDING — Horizons Grant — Kalama School District No. 402

Appendix A
Data Sharing Agreement

DATA SHARING AGREEMENT

BETWEEN
KALAMA SCHOOL DISTRICT NO 402
AND
Educational Service District 112

This Data Sharing Agreement (“agreement”) is entered into by Kalama School District No. 402
and Educational Service District 112, a not-for-profit organization located in Washington. In this
agreement, Kalama School District No. 402 will be referred to as (Partner) and Educational
Service District 112 will be referred to as ESD 112.

|. PURPOSE OF WORK

This agreement sets out the terms and conditions under which Partner will provide ESD 112
access to collect non-identifiable and confidential student demographic data for the
Washington Jobs Initiative, administered by Washington Student Achievement Council, the
Horizons Postsecondary Readiness Investment, funded by the Gates Foundation, and the
SW WA Rural CTE Cooperative, administered by ESD112. Receiving this data from Partner
students and staff will allow ESD 112 to analyze course participation from the Partner
student body and staff and report these outcomes to Computing For All, the project lead for
this Washington Jobs Initiative grant. This partnership between Partner and ESD 112 will
also make it possible for ESD 112 and Partner to understand the gaps and trends of CTE
course enrollment and completion of Partner.

Il. DUTIES OF PARTIES

Exhibit A outlines the duties to be performed by each party. ESD 112 will share the
summative data to Partner and by the 30" of June, annually.

Ill. CONFIDENTIAL INFORMATION

All student and staff survey data provided by Partner to ESD 112 is confidential information.
IV. REDISCLOSURE OF INFORMATION

ESD 112 may be legally compelled to disclose any confidential information (whether by

judicial or administrative order, applicable law, rule, or regulation, or otherwise), it must use

all reasonable efforts to provide Partner with prior notice before disclosure so that ESD 112

may seek an appropriate remedy to prevent the disclosure or to ensure compliance with the
confidentiality requirements of federal or state law. If a remedy is not obtained prior to the

Page 3 of 7


MEMO OF UNDERSTANDING — Horizons Grant — Kalama School District No. 402

deadline by which any legally compelled disclosure is required, ESD 112 will disclose only
that portion of the confidential information that it is compelled to disclose under law.

V. LIMITATION ON ACCESS AND USE

ESD 112 agrees to the following limitations on the use of the confidential information
provided by Partner:

a. ESD 112 shall not use the information provided for any purpose not specifically
authorized under this agreement without prior approval from Partner.

b. ESD 112 will share only aggregate analysis of the data provided by Partner
students and staff in combination with other high schools to the funders of this
project; ESD 112 will not share any information outside of that with any other parties
without prior approval from Partner.

c. ESD 112 shall protect the confidentiality of the information as required by the
terms of this agreement and the laws cited in this agreement.

d. Data provided by students and staff may be retained by ESD 112 over time to
simplify its work or perform any Partner-requested longitudinal analyses.

e. Except as provided in subsection d, ESD 112 shall destroy all the information
once access to that information is no longer needed to carry out the required work or
upon termination of this agreement.

VI. PHYSICAL SAFEGUARDS

ESD 112 agrees to the following minimum safeguards for the information provided by
Partner:

Page 4o0f7

a. Access to the information provided by Partner will be restricted to only those
authorized personnel who need it to perform their official duties described in this
agreement.

B. The information will be stored in an area safe from access by unauthorized
persons during duty hours and non-duty hours or when not in use.

c. The information shall not be stored on portable devices or media unless ESD
112 encrypts the device with commercial encryption software using a minimum of
128-bit encryption.

d. The information will be protected in a way that prevents unauthorized persons
from retrieving it by computer, remote terminal or other means.

e. ESD 112 shall take the necessary precautions to ensure that only authorized
personnel are given access to online files if applicable.


MEMO OF UNDERSTANDING — Horizons Grant — Kalama School District No. 402

f. ESD 112 shall inform all personnel with access to the information regarding the
confidential nature of the information, as well as the requirements of the LIMITATION
ON ACCESS AND USE and PHYSICAL SAFEGUARDS clauses of this agreement.

Vil. DATA DESTRUCTION

ESD 112 agrees to destroy any confidential information within forty-five (45) days upon
Partner’s request or upon termination of this agreement (unless there is a data sharing
agreement extension), whichever occurs first. Both parties must sign a certificate of data
destruction after the data is destroyed.

VIII. TERMINATION OF ACCESS

Partner may, at its discretion, disqualify an individual authorized by ESD 112 from gaining
access to the information provided. Notice of termination of access will be by written notice
and become effective upon receipt by ESD 112. Termination of access of one individual by
Partner does not affect other individuals authorized under this agreement.

Appendix B
Horizons Partnership Timeline and Quarterly Milestones

Solutions Partnership Data/MLE Other (Leg,
Comms, Scale)

Jul-Sep 2024 Onboarding and | Develop Begin planning | Steering
train CCRAs and | partnership-wide | for Data Committee
Navigators and | project Capacity Work members will
establish AdCop | management Group develop and co-
collaboration plan lead the

cadence and Postsecondary

structure Readiness
regional work-
group

CCRAs start in

assigned Broader

districts in early Partnership

Sept communication/u
pdate released

Page 50f7


MEMO OF UNDERSTANDING — Horizons Grant — Kalama School District No. 402

Oct-Dec 2024

Jan-Mar 2025

Apr-Jun 2025

Page 6 of 7

AdCOP will meet | Adopt shared

a minimum of
monthly to
collaborate,
review data and
process
outcomes and
participate in
training with
CARA and
Scholar Fund;
AdCop being
Financial
Literacy
outreach

Plan summer
matriculation
work and
handing off
students to staff
at intended
postsecondary
destinations;

Near-peer model

is outlined and
IHE students
recruited for
spring/summer
positions

Reviewing and
selecting an
Advising
curriculum, in
consultation with
district
Superintendents
and the Steering
Committee.

language for
communication

Plans are
developed for
offering College
101 remotely or
as College in the
High School by
the end of the
first year with a
partner IHE.

Dual Credit via
Rural CTE is
aligned with a
career path ofa

student’s interest

as indicated in
their HSBP; dual

credit planning is

documented
using the HSBP

Data Capacity
Work Group
completes
asset/landscape
analysis of data
for the project

Scholar Fund
will support
implementing
Listening
Sessions in each
of the districts /
schools your
project supports
to gather place-
based input from
students, staff
and family on
effective
advising, quality
dual enrollment
and financial aid

End of year
evaluation from
MLE partner,
partnership,
stakeholders as
well as available
quantitative
measures

Local MLE
integrated into
Steering
Committee

Begin devising
plan for political
outreach and
engagement

Partner with
Washington
STEM to create
professional
learning around
the DDDM
framework and
build on our
previous
capacity and
work on the
P20W Data
Equity
Roundtables;
Conduct



MEMO OF UNDERSTANDING — Horizons Grant — Kalama School District No. 402

Jul-Sep 2025

Page 7 of 7

Revise and
refine the work
plans for the
AdCop based on
feedback from
districts,
students,
families and
staff. CARA,
Scholar Fund
supports review
the year and
plan for the
upcoming year

Integrate
College/Career
Advising staff
from other
schools into
AdCOP

Confirm local
data
intermediary
who will assist
the partnership
in the collection,
design, iterate,
and use new
data dashboards
for monitoring
and/or
evaluation
purpose

biannual
presentation to
School and
College Board of
Directors

Prepare and
present first year
partnership
report to full
partnership;
work with WSI
and WA Stem to
share year one
results