Everett%20Community%20College%20Interagency%20Agreement%202024-2025%20Meridian%20School%20District.pdf

Parent document: Regular Board Meeting-09-11-2024.pdf

Text

Contract Number: 24250110

(\ EVERETT

COMMUNITY COLLEGE

INTERAGENCY AGREEMENT
BETWEEN

Everett Community College
AND

Meridian School District

THIS AGREEMENT is made and entered into by and between Everett Community College, hereinafter
referred to as "COLLEGE," and the Meridian School District referred to as “DISTRICT”.

IT IS THE PURPOSE OF THIS AGREEMENT to provide: a collaborative College in the High School
program (CHS), pursuant to RCW 28A.600.287 that offers qualified high school students the opportunity
to concurrently earn college credit and high school credit for qualified advanced high school course(s)
deemed equivalent to EvCC college course(s). The program’s success will require ongoing collaboration
and communication between the College, Meridian School District Administration and high school faculty.
The list of approved courses for this year’s program is attached to this agreement.

THEREFORE, IT IS MUTUALLY AGREED THAT:

STATEMENT OF WORK
A. The conditions of this agreement are:

1. In order for high school students to be eligible and enrolled in the “College in the High School”
program (CHS), they must subscribe to and be accountable for all regular EvCC policies and
regulations regarding student performance, entrance assessment, course prerequisites, and
placement by high school transcript evaluation; Smarter Balanced Assessment (SBA) Scores;
SAT, PSAT, and ACT scores; or Compass or Accuplacer test scores pursuant to WAC 392-725-
130. Students are subject to the CHS program withdrawal and course add/drop policies.

a. Eligible student means the student meets the definition of an enrolled student pursuant to
WAC 392-121-106 and has been deemed to be ninth, tenth, eleventh, or twelfth grade
student.

2. The Meridian School District and the COLLEGE shall independently have and exercise exclusive
jurisdiction over academic and discipline matters involving a student’s enrollment and participation
in a CHS course of, and the receipt of services and benefits from, the Meridian School District or
the COLLEGE.

a. Violations of the student code of conduct will be reported to EvCC and adjudicated through
the high school policy and process.

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3. All CHS courses taken by high school students must be college level, included in the college’s
catalog, and taught as part of the college curriculum. Courses may be either academic or career
and technical (vocational) education. Courses cannot be approved/articulated for both College in
the High School credit and CTE Dual Enrollment (formerly Tech Prep) credit. The CHS course(s)
must use the same grading and transcription policies that apply to courses in the regular
curriculum.

4. High school students in public schools shall not pay fees. (RCW __28A.600.287)
Beginning on September 1, 2023, institutions of higher education must provide enrollment and
registration in college in the high school courses in which a student is eligible to receive college
credit available at no cost for students in the ninth, 10th, 11th, or 12th grade at public high schools.

Private school students shall pay $220 per five credit class (prorated for less than five credits)

5. EvCC will not consider enrollments in the CHS eligible for state support and will therefore not count
them as FTE’s. The Meridian School District will consider the students as regular state-supported
high school FTE’s and will provide the necessary approval for the students to enroll concurrently
in EvCC courses.

6. EvCC’s CHS program is accredited by the National Alliance of Concurrent Enrollment Partnerships
(“NACEP’”). With this national accreditation, the EvCC CHS program meets or exceeds all
requirements for Washington's “College in the High School” program rules WAC 392-725. These
requirements mirror many of the NACEP standards, including the areas of partnerships, students,
curriculum, assessment, faculty, and evaluation.

B. EvCC will have the responsibility to:
1. Ensure student standards are met pursuant to WAC 392-725-130.

2. Ensure faculty standards pursuant to WAC 392-725-150 are met. Approve the academic
credentials of each new high school teacher. Each teacher must meet the minimum qualifications
established for EvCC adjunct faculty. Minimum qualifications vary among academic subject
areas.

3. Consult with the Meridian School District for any teacher non-compliance issues.

4. Ensure curriculum and assessment standards pursuant to WAC 392-725-140 are met. Assign an
EvCC instructor (mentor/liaison) to work with each high school teacher to articulate the course
including but not limited to:

outline, learning objectives and syllabus

textbook and other teaching materials

assessment criteria and tools (e.g. papers, portfolios, quizzes, exams, labs, etc.)
academic rigor and content is at college level throughout the course

courses reflect the pedagogical, theoretical and philosophical orientation of EvCC
academic department

grading criteria and standards

teaching observation and/or interview

e expectations of the teacher

5. Ensure EvCC policies on academic freedom will apply to the teaching and learning processes.

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Contract Number: 24250110

6. Conduct an annual meeting and new teacher orientation to review program policies and
procedures with high school teachers and EvCC mentors.

7. Require the high school teacher to complete a discipline-specific professional development
activity annually. Discipline-specific professional development is available to all teachers through
the CHS program. Attending an outside professional development activity must be pre-approved
by the EvCC department chair. A summary of the activity must be completed and submitted to the
COLLEGE by May 1 of each year.

8. Make available written guidelines on program policies and procedures (available at
www.EverettCC.edu/CHS)

9. Award college credit to high school students who enroll and complete the CHS course(s). The
credit in the approved course(s) may be applied to a degree or certificate if the student attends
EvCC post high school. If the course is academic and listed on the Associates in Arts and
Sciences — Direct Transfer Agreement or any of the College’s other transfer degree programs the
credits/course will transfer to any of the public four-year colleges and universities in Washington
state as either direct transfer or elective. Technical education courses may not meet general
education and/or degree requirements. EvCC cannot guarantee that private or out of state
colleges and universities will accept college credits earned in the CHS program. Each high school
student is responsible for communicating with a transfer institution(s) prior to enrolling in CHS if
s/he chooses to do so.

10. Provide high school teachers with program information and registration processes, and provide
written instructions/deadlines for all processes.

11. Provide registration methods (both online and in-person) for high school students to register and
pay (if required).

12. Ensure evaluation standards pursuant to WAC 392-725-160 are met.

13. Offer high school students and teachers participating in CHS use of the EvCC library, writing
center, tutoring services, and academic advising.

14. Provide ongoing collegial interaction to address course content, course delivery, assessment,
evaluation, and/or research in the development in the field.

15. Maintain student records and transcripts.

16. Provide the Meridian School District a list of approved courses and high school teachers that will
serve as an Addendum to this agreement.

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17. Compensate each participating high school teacher $43 per registration (prorated as necessary)
for work performed beyond their contract with Meridian School District. High school teachers will
be paid through the EvCC payroll system. Compensation represents the following duties:

a) Complete employment paperwork (W-4, I-9, etc.)
b) Attend the new instructor orientation
c) Submit course syllabus each year that must include both course-specific standards and
program-specific criteria
d) Attend and/or participate in the annual discipline-specific professional development
meeting or activity
e) Communicate program information and registration requirements to students and families
f) Market the benefits and potential implications of the program to students and parents
g) Communicate prerequisite and placement testing score requirements to students
h) Clarify credit/course information for students and parents (for example, provide course
code POLS& 202, 5 credits for one semester at the high school or CHEM& 121, 5 credits
for the full year at the high school)
i) Remind students to apply for admission and receive their ctcLink ID
j) Remind students of deadlines
k) Assist students with registration if necessary (help navigate the website)
l) Verify class roster via online system and notify EvCC of any discrepancies
m) Respond to email or voice messages from College in the High School
staff/administrator/faculty
n) Maintain current Profile in the online system
0) Notify payroll of an address change (payroll@everettcc.edu)
p) Post grades via online system at the end of the term
q) Upon request, provides the college the following:
i. Course outline, learning objectives and syllabus
ii. | Textbook and other teaching materials
iii. | Sample assessment criteria and tools (e.g. papers, portfolios, quizzes, exams,
labs, etc.)
iv. Evidence that courses reflect the pedagogical, theoretical and philosophical
orientation of EvVCC academic department
v. Grading criteria and standards — sample of graded assessment
r) Schedules teaching observation, site visit and/or interview with college faculty or
administrator upon request
s) Facilitate the end-of-course student survey by assisting students to complete the survey
by the established deadline
t) Participates in program review or accreditation committees upon request

18. Include high school teachers as part of the AFT Everett Higher Education Local 1873, AFT,
AFL/CIO (optional).

19. Everett Community College assures Meridian School District that its agency complies with all
state and federal guidelines and/or regulations and does not discriminate on the basis of race,
creed, color, national origin, sex, sexual orientation, marital status, age, veteran status, or
disability. This is in accordance with Title VI of the 1964 Civil Rights Act; Section 504 of the
Rehabilitation Act, 1973, as amended; Americans with Disabilities Act, July 26, 1990, P.L. 101-
336; and Title IX of the Education Amendments of 1972, as amended.

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Contract Number: 24250110

C. The Meridian School District will have the responsibility to:

1.

Identify interested and qualified high school teachers, and refer them to the High School
Partnerships Office.

Allow EvCC faculty mentor access to high school teachers and to conduct a teaching
observation.

Require high school teachers to meet with the designated EvCC mentors and provide evidence of
the following, including but not limited to, as part of the approval process and ongoing course
evaluation:

outline, learning objectives and syllabus

textbook and other teaching materials

assessment sample, criteria and tools (e.g. papers, portfolios, quizzes, exams, labs, etc.)
proof of academic rigor and content is at college level throughout the course

courses reflect the pedagogical, theoretical and philosophical orientation of EvCC
academic department

grading criteria and standards

teaching observation and/or interview

e expectations of the teacher

Notify the college should an approved teacher resign or otherwise vacate the position; any new
high school teacher is then subject to the same approval process. Note: Student teachers are not
approved to teach in a College in the High School approved course. Should a student teacher be
assigned to teach the approved course, the course will not be made available to students to earn
EvCC credit.

Notify the college should a teacher have an absence lasting more than 30 days.

Notify the college should there be a change in the curriculum; changes to approved curriculum
would be subject to the same approval process.

Provide the rooms, labs, instructional equipment, supplies and textbooks for each of the approved
high school courses.

a. The Meridian School District must have a plan in place to address technology needs that
may arise for students and faculty as the result of a change in instructional approach,
specifically moving from in-person instruction to another mode that utilizes online learning
completely or in part.

b. The Meridian School District has identified, or implemented a way to assess student
technology needs including student device and/or internet access should online or hybrid
instruction be required (including hardware and high-speed internet access).

c. The Meridian School District has established support for CHS faculty transitioning to
online instruction (possibly including training, access to software/app, and/or the LMS).

8. Require the high school teachers to communicate the program information/registration process

and deadlines to the students and parents.

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Contract Number: 24250110

Require the high school teachers to attend the discipline-specific meeting with EvCC and to
participate in discipline-specific professional development activities and/or events.

Require the high school teachers to facilitate the end-of-course student survey by assisting
students to complete the survey by the established deadline.

Require the high school teacher(s) to follow established procedures and meet deadlines set by
EvCC for the program.

Require the high school teachers and/or registrar to report to the college all students enrolled who
do not meet grade eligibility requirements of being deemed in the ninth, tenth, eleventh, or twelfth
grade.

Require the high school teachers to submit grades for registered students in accordance with
EvCC grading policy and grade posting deadlines.

a. Grades earned through completion of a College in the High School course are determined
by Everett Community College. Policies and practices for courses offered through this
program, including grades transcribed on the college transcript, are determined by Everett
Community College. All College in the High School courses must comply with college
grading policies. The college grading policy - including the grading scale and grade
options - is solely up to Everett Community College and cannot be altered or modified by
the Meridian School District's grading policy.

b. If there is a difference in the grading policies between Everett Community College and the
Meridian School District, the Meridian School District must adhere to their local policies for
the high school transcript while, when required, providing grading information to the
college which adheres to the college’s grading policy.

Award high school credits pursuant to WAC 392-725-200.

Assure compliance with federal and state laws concerning reasonable accommodations for
students with disabilities, the development of the individualized educational program, and student
safety.

Note: A high school student’s IEP or 504 Plan for K-12 classes do not automatically apply to
college-level courses. College in the High School students with disabilities are responsible for
meeting the same standards as those without disabilities. Accommodations provide access but
do NOT modify the fundamental standards of the course.

Serve as the primary employer of the high school teacher with all associated benefits of a full-
time employee of the Meridian School District.

. Comply with program rules as outlined in RCW 28A.600.287.

Comply with OSPI reporting rules as outlined in WAC 392-725-235.

This agreement solely sets forth the contractual rights of the parties and does not create any other rights
of action as a result of this agreement. Additionally, each party agrees that it shall be responsible for the
negligence of its own officers, employees and agents, and that neither party shall be considered the other’s

agent.

This agreement is subject to cancellation or revision upon written notification by either EvCC or the

Meridian School District.

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Contract Number: 24250110

PERIOD OF PERFORMANCE

Subject to its other provisions, the period of performance of this Agreement shall commence on
11/01/2024, or date of execution, whichever comes later, and be completed on 07/01/2025 unless
terminated sooner as provided herein.

RECORDS MAINTENANCE

The parties to this Agreement shall each maintain books, records, documents and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of
the service(s) described herein. These records shall be subject to inspection, review or audit by personnel
of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal
officials so authorized by law. All books, records, documents, and other material relevant to this Agreement
will be retained for six years after expiration and the Office of the State Auditor, federal auditors, and any
persons duly authorized by the parties shall have full access and the right to examine any of these materials
during this period.

Records and other documents, in any medium, furnished by one party to this agreement to the other party,
will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not
disclose or make available this material to any third parties without first giving notice to the furnishing party
and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures
and protections to assure that records and documents provided by the other party are not erroneously
disclosed to third parties.

RIGHTS IN DATA

Unless otherwise provided, data which originates as a result of this Agreement shall be owned by the party
producing the data. Data shall include, but not be limited to, reports, documents, pamphlets,
advertisements, books magazines, surveys, studies, computer programs, films, tapes, and/or sound
reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these
rights.

AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.

TERMINATION

Either party may terminate this Agreement upon 30 days' prior written notification to the other party. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in
accordance with the terms of this Agreement prior to the effective date of termination.

TERMINATION FOR CAUSE

If for any cause, either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the
other party written notice of such failure or violation. The responsible party will be given the opportunity to
correct the violation or failure within 15 working days. If failure or violation is not corrected, this Agreement
may be terminated immediately by written notice of the aggrieved party to the other.

DISPUTES

In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the
following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The
members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board
shall review the facts, agreement terms and applicable statutes and rules and make a determination of the
dispute. The determination of the Dispute Board shall be final and binding on the parties hereto. As an

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Contract Number: 24250110

alternative to this process, either of the parties may request intervention by the Governor, as provided by
RCW 43.17.330, in which event the Governor's process will control.

GOVERNANCE

This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed to
conform to those laws.

In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule, the inconsistency shall be resolved by giving precedence in the following order:

a. Applicable state and federal statutes and rules;

b. Statement of work; and

c. Any other provisions of the agreement, including materials incorporated by reference.

ASSIGNMENT

The work to be provided under this Agreement, and any claim arising there under, is not assignable or
delegable by either party in whole or in part, without the express prior written consent of the other party,
which consent shall not be unreasonably withheld.

WAIVER

A failure by either party to exercise its rights under this Agreement shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
Agreement unless stated to be such in a writing signed by an authorized representative of the party and
attached to the original Agreement.

SEVERABILITY

If any provision of this Agreement or any provision of any document incorporated by reference shall be
held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect
without the invalid provision, if such remainder conforms to the requirements of applicable law and the
fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to
be severable.

ALL WRITINGS CONTAINED HEREIN

This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist
or to bind any of the parties hereto.

CRIMES AGAINST CHILDREN

In accordance with RCW 28A.400.330, employees, agents, and contractors of Everett Community College
are prohibited from working at a Meridian School District school if they have or may have contact with
children at a public school during the course of their employment and have pleaded guilty to or been
convicted of the crimes identified in RCW 28A.400.322. Any failure to comply with this section shall be
grounds for the Meridian School District immediately terminating the contract.

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CRIMINAL RECORDS CHECK

In accordance with RCW 28A.400.303, in the event that Everett Community College or its employees,
agents, or contractors will have regularly scheduled unsupervised access to children, the employee, agent,
or contractor will be required to undergo a record check through the Washington State Patrol criminal
investigation system under RCW 43.43.830-.834, RCW 10.97.030, and RCW 10.97.050, and through the
Federal Bureau of Investigation. The record check will include a fingerprint check using a complete
Washington State criminal identification fingerprint card. This record check will occur before the individual
is allowed access to Meridian School District property and/or facilities where unsupervised access to
children could occur. If the individual has undergone a record check meeting the requirements of RCW
28A.400.303 and this subsection within the previous two (2) years, the background check requirement
may be waived. The Meridian School District will not be responsible for any costs associated with the
record check.

INDEMNIFICATION AND HOLD HARMLESS

Everett Community College shall defend, indemnify, and hold harmless the Meridian School District in full
for any and all claims against the Meridian School District or its employees, officials or contractors which
arise from the acts or omissions of Everett Community College and its employees, officials, agents, and
contractors in the provision of services under this Agreement. The Meridian School District will have the
right, but not the obligation, to participate in any defense at its own cost and with its own counsel. The
Meridian School District shall defend, indemnify, and hold harmless Everett Community College in full for
any and all claims against Everett Community College or its employees, officials or contractors which arise
from the acts or omissions of the Meridian School District and its employees, officials and contractors in
the provision of services under this Agreement.

CONTRACT MANAGEMENT
The program manager for each of the parties shall be responsible for and shall be the contact person for
all communications and billings regarding the performance of this Agreement.

Contract Manager for the COLLEGE is: Contract Manager for Meridian School District is:
Heather Hill Dr. James Everett

Director of High School Partnerships Superintendent

2000 Tower Street 214 W Laurel Rd

Everett, WA 98201 Bellingham, WA 98226

425-259-8904 360-398-7111

hehill@everettcc.edu jeverett@meridian.wednet.edu

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Contract Number: 24250110

IN WITNESS WHEREOF, the parties have executed this Agreement.

Revtien Than

Signature Signature

Heather Hill Dr. James Everett
Director of High School Partnerships Superintendent

Everett Community College Meridian School District
8/15/2024

Date Date

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