Tele%20OT%20-%2009.16.2024%20-%2002.14.2025.pdf

Parent document: Regular Board Meeting-09-11-2024.pdf

Text

4 Sunbelt

ADDENDUM A
Terms of Teleservices Assignment

PID:

This Terms of Teleservices Assignment is subject to the terms and conditions of that certain Client Services
Agreement between the parties outlined below.

Assignment Details

Sunbelt Staffing, LLC will contract with VocoVision for the provisions of telepractice services to Client. Client
will pay Sunbelt Staffing, LLC for the hours worked by Telepractitioner under the following terms:

Telepractitioner:
Client:

Assignment Start Date:
Position:

Hours per Week:

Bill Rate per Hour
Technology Fee:

Miscellaneous:

Megan Koren

Meridian School District 505

09/16/2024 Assignment End Date: 02/14/2025
Tele - OT

40.0

$110.00 Bill Rate is all-inclusive@

$0.00

One VocoVision station per full time position at no cost. Additional stations can be provided
with a $1,000 per unit refundable deposit and $200 per unit nonrefundable configuration and
shipping charge. Deposit will be refunded to the school district upon return of the station(s) in
working condition within fifteen (15) days of the assignment being completed.

N/A

a) Sales tax will be added to professional fees if required by state law and client is not a tax-exempt entity.

b) Client agrees that it will not directly or indirectly, personally or through an agent or agency, contract with or employ
any Consultant introduced or referred by Sunbelt or VocoVision for a period of (24) months after the last date Client
received Services from such Consultant. If Client or its affiliate enters into such a relationship or refers Consultant to
a third party for employment, Client agrees to pay an amount equal to first year’s total compensation including but
not limited to a signing and/or relocation bonus, as agreed upon at the time of hiring. Payment is due and payable to
Sunbelt upon start date.

c) Client agrees to approve Telepractioner’s weekly log of service. Logs will be submitted on a weekly basis by
Telepractioner for Client’s review and approval. Should Telepractioner fail to submit paperwork or weekly log to
show proof of completed work, Client agrees to notify Sunbelt in writing within three (3) business days of alleged
failure. Client's failure to notify Sunbelt in writing within three (3) days period shall negate any Client invoicing

dispute.

By: 52300 Meridian School District 505

Print Name:

Title:

Date:

Rev 04.2022


BY
7A’Sunbelt ADDENDUM B

Teleservices Provisions

Client Responsibilities. Client agrees to the following items to facilitate VocoVision's provision of Services:

(a) Client shall be responsible for providing a secure environment for VocoVision hardware and software
("Equipment") installed and operated at Client's designated location(s).

(b) Client will provide sufficient infrastructure to support the proper operation of the Equipment, including
network connectivity equal or superior to DSL access.

(c) Client warrants that its facilities and operations will comply at all times with all federal, state and local
safety and health laws, regulations and standards.

(d) Client warrants that it will not use the Equipment for any purpose other than as contemplated
hereunder and acknowledges that VocoVision is not responsible for any damages associated with such
impermissible use.

(e) Client agrees to provide appropriate local support to facilitate remote Telepractitioner’s ability to fulfill
the responsibilities outlined in Addendum C: Duties and Responsibilities.

Scheduling. Client agrees to the minimum hours of Services per week as stipulated in Addendum A: Terms of
Teleservices Assignment and will schedule the appropriate number of student speech sessions and other related
services each week to meet or exceed the minimum hours requirement. Client and telepractitioner will agree upon
a weekly schedule for Services which will be loaded into the VocoVision system. Any revisions to the schedule
must be submitted to the VocoVision Operations Department no later than 12:00 PM EST Friday for Services the
following week. VocoVision requires a 24-hour notice to cancel scheduled Services. One cancellation without
notice is permitted per school year. Additional cancellations with less than 24 hours’ notice will be billed at the
regular rate. Note that VocoVision telepractitioners are encouraged to complete non-therapy work (e.g.,
paperwork, planning, file reviews, etc.) during any such cancellation time.

Administrative Responsibilities. Client shall be responsible for orienting telepractitioners to Client’s policies
and procedures regarding the submission of any requisite paperwork which must be tendered for reimbursement
by funding entities such as Medicare, Medicaid, or health insurance. Such paperwork may include, but is not
limited to, individual education plans or Client-specific program plans. During the contracted assignment, should
telepractitioners fail to submit paperwork as required per Client’s policies and procedures, Client must notify
VocoVision in writing within three (3) business days of alleged failure. Failure to notify VocoVision within the three
(3) day period shall negate any Client claim to withhold payment due to paperwork non-compliance by
telepractitioners. Within three (3) business days following the conclusion of a contracted assignment, Client shall
conduct a final review to determine whether the completion of additional paperwork is needed from the
telepractitioners. Failure to notify VocoVision prior to the fourth (4th) day after conclusion of the assignment will
negate any Client claim to withhold payment due to paperwork non-compliance by telepractitioner.

By: 52300 Meridian School District 505
Print Name:
Title:

Date:

Rev 04.2022


=

a

You nbelt ADDENDUM C

—
(

Duties and Responsibilities

Duties and Responsibilities

The duties and responsibilities of a Telepractitioner include, but are not limited to the following:

Collaborates with the school district to identify students’ communication characteristics,
support resources, as well as any physical, sensory, cognitive, behavioral and motivational
needs to determine the benefit a student may receive through telepractice.

Collaborates with the school district to determine assessment resources - including their
potential benefits and limitations - in the telepractice setting, and to develop a plan to
assess students appropriately.

Monitors effectiveness of services and modifies evaluation and treatment plans as
needed.

Maintains appropriate documentation of delivered services in a format consistent with
professional standards and client requirements.

Complies with state and federal regulations to maintain student privacy and security.
Facilitates behavior management strategies in students as appropriate.

Provides information and counseling to families and school personnel as needed

By: 52300 Meridian School District 505

Print Name:

Title:

Date:

Rev 04.2022


=

PP)
(Su nbelt ADDENDUM D

VocoVision Equipment Policies

VocoVision Damaged Equipment Policy

If, during the course of contracted services, VocoVision computer equipment sustains damage or is
missing components (keyboard, audio accessories, etc.), it should be reported immediately to the
VocoVision Operations Department at 1-866-779-7005. Replacement equipment will be shipped to
Client as needed. The costs of repairing or replacing the equipment (including shipping) will be
charged to Client, but in no case shall exceed $1,000 per unit.

At the end of the VocoVision contract period, all equipment must be returned in original packaging
within 15 days of completion of services. All returned equipment will be inspected for both physical
and internal damage. If equipment is found to be damaged, VocoVision reserves the right to withhold
from Client deposit the cost of repairing or replacing the damaged equipment. If no Client deposit
exists, VocoVision will bill Client for such charges and will provide supporting documentation of all
costs.

Packaging

All packaging, boxes and containers used to ship VocoVision equipment are considered property of
VocoVision and must not be discarded. Packaging should be stored and kept in good condition

during the course of the contract and must be used for return shipping at the conclusion of services.
If VocoVision packaging is lost or damaged, Client is solely responsible for obtaining replacement
packaging to ensure undamaged return of equipment to VocoVision. In such cases, we strongly
recommend the use of a professional packaging and shipping service, such as the UPS Store or a
FedEx retail location.

By: 52300 Meridian School District 505
Print Name:
Title:

Date:

Rev 04.2022