Education%20Northwest%20Learning%20Network%20Limitless%20Agreement.pdf

Parent document: Regular Board Meeting-10-28-2024.pdf

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LIMITLESS, A POSTSECONDARY ENROLLMENT LEARNING NETWORK
GRANT AWARD AGREEMENT

Education Northwest has been selected to receive a grant from the Bill & Melinda Gates Foundation
(Gates Foundation) to launch a Learning Network of partnerships across Washington state focused on
improving high school to postsecondary enrollment rates. Included in the grant is an annual subaward of
$25,000 to Grantee so that the partnership may build its capacity to engage in the Network. This
subaward is made subject to acceptance of the conditions specified in this Grant Award Agreement. The
Agreement becomes effective when it is signed by Grantee’s authorized representative and one copy of
the signed original is received and signed by Education Northwest.

All written correspondence to Education Northwest regarding this grant should be submitted
electronically via e-mail. Please copy limitless@ednw.org on all administrative inquiries, notifications,

and report submissions.

This is a legally binding contract and should be reviewed carefully.

Beneficiary: Sno-Isle Libraries
Grantee: Oak Harbor Public Schools, Skagit Valley College
Purpose: To support participation and engagement in Limitless, a Postsecondary

Enrollment Learning Network

Grant Term: October 1, 2024 to September 30, 2027
Grant Amount: $75,000, disbursed in $25,000 increments in December 2024, 2025, and 2026
TERMS AND CONDITIONS

|. Relationship of the Parties and Administration of the Grant
The relationship between the parties is one of grantor to grantee. The Grantee agrees to support the

Beneficiary to engage with their partnership in the Learning Network being supported by Education
Northwest’s grant. Education Northwest agrees to support the Beneficiary by providing these grant
funds to the Grantee. Beneficiary and grantee agrees to commit to the following:

® Identify a core team of 4-5 members to consistently attend all Learning Network activities
including the in-person convening in November 2024, and the two in-person convenings in 2025
(Spring 2025 and Fall 2025). Please note that there must be at least one representative from a
K12 district and one representative from an Institute of Higher Education on your core team.
Virtual learning sessions may be open to more members than those on the core team. All
Learning Network activities including the convening will be designed for practitioner leaders.
That includes college and career readiness district directors, higher education enrollment staff,


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and nonprofit organizations providing advising and other college and career guidance support
® Notify Education Northwest with advance notice if representatives from the partnership are
unable to attend any learning activity
® Participate in a limited set of structured and guided learning and evaluation activities (e.g.,
surveys, focus groups)

Beneficiary and Grantee commit to submitting an MOU along with this grant agreement. Beneficiary and
Grantee agree to notify Education Northwest in writing within ten (10) business days of Beneficiary and
Grantee becoming aware of a significant change in program or organizational direction or leadership,
including the transition of any members of the Core Team participating in the Learning Network as part
of this funded project.

ll. Narrative and Financial Reporting Requirements
Grantee agrees to keep complete and accurate records of revenues and expenditures relating to this

grant in accordance with legal requirements under current tax laws. Grantee further agrees to submit
narrative and financial reports to Education Northwest according to the Report Due Dates set forth in
Attachment A to this Agreement. Beneficiary and Grantee will complete Narrative Reports by following
the Instructions in Attachment A. Grantee agrees to contact Education Northwest at least ten (10)
business days in advance of the due date if more time is needed to complete the report.

Il. Expenditure of Grant Funds
Grantee agrees that Education Northwest’s grant may be spent only in accordance with the terms and

for the purpose(s) stated in this Agreement. Grantee further agrees to apply any earned interest from
unspent funds toward the purpose of the grant.

If Education Northwest determines in its sole discretion that any portion of the grant has been diverted
from the purposes stated in this Agreement, Grantee agrees to repay to Education Northwest all such
diverted grant funds. Further, if Education Northwest determines in its sole discretion to proceed with
the grant, Education Northwest will withhold any further grant funds until Education Northwest receives
adequate assurances from Grantee that no further diversion will occur and Grantee agrees to take
extraordinary precautions to prevent further diversions.

IV. Extension Requests and Refunds
Grantee’s request for a no-cost extension of the grant should be submitted in writing. Grantee agrees to

return any funds remaining at the conclusion of the project to Education Northwest. Refund checks
should be accompanied by a brief description of the grant and reason for the refund, and mailed directly
to:

Stuart Ferguson, Chief Financial Officer, Education Northwest
Unit 34

P.O. Box 4500

Portland, OR 97208-4500

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V. Confidentiality and Intellectual Property Rights

The memos, tools and other forms of intellectual property created using this grant may be copyrighted
or otherwise legally protected by Beneficiary, Grantee or by the author, according to Beneficiary’s and
Grantee’s intellectual property policies.

Education Northwest agrees to preserve the confidentiality, integrity and accessibility of the
Beneficiary’s data that conform to their own organizational standards, state and federal regulations and
best practices that Education Northwest applies to its own data. Any and all data exchanged between
Education Northwest, the Beneficiary and Grantee shall be used expressly and solely for the purposes
enumerated in the Agreement. Data shall not be distributed, repurposed or shared across other
applications, environments, or business units of Education Northwest. Education Northwest further
agrees that no Beneficiary or Grantee data of any kind shall be transmitted, exchanged or otherwise
passed to other vendors or interested parties except on a case-by-case basis as specifically agreed to by
the Beneficiary Organization.

The Beneficiary Organization understands and agrees, however, that the broader purpose of the grant
opportunity is to share plans and processes more broadly with the grant program Learning Network, and
to inform the larger field of strategies to improve postsecondary enrollment rates. The Beneficiary
Organization agrees to make such plans and processes available to support broader professional
learning, as long as any sensitive data is de-identified.

Grantee and Beneficiary Organization agree to provide to Education Northwest a non-exclusive, royalty-
free, irrevocable, perpetual, worldwide license to use, publish, copy and alter the intellectual property
created using this grant for non-commercial purposes in any media—whether now known or later
devised—including by posting such intellectual property on Education Northwest’s website or featuring
it in Education Northwest's publications.

VI. Publicity, Publications and Communications

Beneficiary and Grantee agree that whenever possible, published reports or research conducted using a
grant from Education Northwest should acknowledge Education Northwest’s support. Prior approval of
this acknowledgement is not required. Following an acknowledgement, Grantee agrees to include a
disclaimer in any published report or research that advocates a point of view: “The opinions expressed
in this report are those of the author(s) and do not necessarily reflect the views of Education
Northwest.”

Beneficiary and Grantee may acknowledge the Network as being “Managed by Education Northwest
with funding support from the Bill & Melinda Gates Foundation,” but cannot state or imply that the
Gates Foundation directly funds or endorses their activities, products, or services. For any
communications about the grant award beyond the partnership—for instance, public forums such as
meetings of a state board of education—the Beneficiary agrees to utilize materials and follow specific
communications guidance that Education Northwest will provide.

If Beneficiary and Grantee wish to issue a press release about this grant, Beneficiary and Grantee agree
to share a draft with Education Northwest at least five (5) days before the release is to be issued.

Education Northwest | Grant Award Agreement 3


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Education Northwest does not usually issue press releases about individual grants, but should Education
Northwest elect to do so, Education Northwest will discuss the release with the Beneficiary and Grantee
at least five (5) days in advance. Other references to the Bill & Melinda Gates Foundation and Education
Northwest in materials or public announcements, including use of logos, must be reviewed and
approved by an Education Northwest representative in advance.

VII. Termination

Education Northwest or Grantee may terminate this Agreement. If termination occurs prior to the
scheduled end date, Grantee agrees that, upon request by Education Northwest, it will provide to
Education Northwest a full accounting of the receipt and disbursement of grant funds and expenditures
incurred under the grant as of the effective date of termination. Within thirty (30) days after a written
request by Education Northwest, Grantee agrees to remit all grant funds unexpended as of the effective
date of termination.

Vill. Contingency Due to Loss of Funding
This Agreement is contingent upon Education Northwest receiving the annual $25,000 pass-through

subaward funding from the Bill & Melinda Gates Foundation (the "Primary Funder"). In the event that
Education Northwest does not receive the anticipated funding from the Primary Funder, it shall not be
liable for any costs incurred by the Grantee or Beneficiary in anticipation of funding if the Primary
Funding is not received or is terminated.

IX. Acceptance of the Terms of Grant Award Agreement

This Agreement (i) contains the entire contract between the parties with respect to this Grant and
supersedes any previous oral or written understandings, agreements or contracts; (ii) may not be
assigned by Grantee in any respect without the prior written consent of Education Northwest; (iii) may
not be amended or modified except by an agreement in writing signed by both parties; and (iv) shall be
governed by the laws of Washington, exclusive of conflicts of law’s provisions.

The state and federal courts of Washington shall have exclusive jurisdiction over all disputes arising in
connection with this grant, and the Grantee shall submit itself to the jurisdiction of those courts. The
waiver by Education Northwest of a breach of any provision of this Agreement by Grantee shall not be
construed as a waiver of any other or subsequent breach by Grantee of that provision or any other

provision.
DocuSigned by:
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Stuart Ferguson, Chief Finance Officer
Education Northwest

Education Northwest | Grant Award Agreement 4


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To be completed by Grantee
Intending to be legally bound, | represent that | have the unlimited legal right to enter into this

Agreement and to commit Grantee to perform in accordance with its terms, and | have executed this
Agreement on 10/9/2024

Organization: Sno-lsle Libraries Foundation

Name: Christina Kourteva Title: Executive Director

DocuSigned by:
Signature: [Claritin Lowrtena

697FE4979E21427...

To be completed by Beneficiary
Intending to be legally bound, | represent that | have the unlimited legal right to enter into this

Agreement and to commit Beneficiary to perform in accordance with its terms, and | have executed this
Agreement on 19/18/2024

Organization: Skagit Valley College

Name: Yadira Rosales Title: Associate Vice President, Equity & Inclusion

Signed by:
Signature: [adira Rosales

065898E194654BA...

To be completed by Beneficiary
Intending to be legally bound, | represent that | have the unlimited legal right to enter into this

Agreement and to commit Beneficiary to perform in accordance with its terms, and | have executed this
Agreement on 19/18/2024

Organization: Sno-Isle Libraries

Name: Lois Langer Thompson Title: Executive Director

Signed by:

Signature: Lois L Teopeen

SFFDF8A85FAF4E3...

Education Northwest | Grant Award Agreement


Docusign Envelope ID: F7EA656B-A552-4F09-BA17-7799F80EB5D6

To be completed by Beneficiary

Intending to be legally bound, | represent that | have the unlimited legal right to enter into this
Agreement and to commit Beneficiary to perform in accordance with its terms, and | have executed this
Agreement on

Organization: Oak Harber Public Schools

Name: Amber Porter Title:

Signature:

Education Northwest | Grant Award Agreement


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ATTACHMENT A

Purpose: To support participation and engagement in Limitless, a Postsecondary
Enrollment Learning Network

Grant Term: October 1, 2024 — September 30, 2027

Grant Amount: $75,000 disbursed in $25,000 increments in December 2024, 2025, and 2026

REPORTING SCHEDULE

Milestone Memo. Due annually on October 30 following the previous year's December
disbursement. Required: A narrative report that includes a reflection and assessment on the partnership
and engagement in Network activities, challenges, lessons learned and applied, and explanations for any
incomplete activities.

Financial Reports. Due annually on October 30“ following the previous year's December
disbursement. Required: A financial report that includes approved invoices and receipts listing their
expenditures.

Education Northwest will provide reporting templates at a later date.

Please submit all reports to limitless@ednw.org by the due date.

PAYMENT SCHEDULE

December 2024: $25,000

December 2025: $25,000
December 2026: $25,000

Education Northwest | Grant Award Agreement 7


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Memorandum of Understanding
LIMITLESS, A POSTSECONDARY ENROLLMENT LEARNING NETWORK
MOU: PARTNERSHIP COLLABORATION

This Memorandum of Understanding (MOU) sets for the terms and understanding between each
organization composing the partnership joining Limitless, a Postsecondary Enrollment Learning
Network.

Please list each organization composing the partnership:

e Sno-Isle Libraries
@ Oak Harbor Public Schools
e Skagit Valley College

All written correspondence to Education Northwest regarding the Learning Network should be
submitted electronically via email. Please copy limitless@ednw.org on all administrative inquiries,
notifications, and report submissions.

TERMS AND CONDITIONS
|. Background & Purpose

Education Northwest has received a grant from the Bill & Melinda Gates Foundation to manage
Limitless, a Postsecondary Enrollment Learning Network of partnerships across Washington state
focused on improving high school to postsecondary enrollment rates. This partnership has agreed
to join and engage in the Network. The partnership’s membership in the Network is contingent on
all partners signing this MOU and submitting it to Education Northwest.

il. Duration

This MOU is at-will and may be modified by mutual consent of authorized officials from all partners.
This MOU shall become effective upon signature by the authorized officials from all partners and
will remain in effect until modified or terminated by any one of the partners by mutual consent. In
the absence of mutual agreement by the authorized officials from all partners this MOU shall last
until September 30, 2027, at minimum.


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Ill. Responsibilities of the Partners

e Each partner commits to engaging in timely communication with all of the other partners
composing their partnership

e The partnership commits to consistently sending a Core Team of four to five members to all
Network activities including the in-person convenings, with at least one representative from
a K12 district and one representative from an Institute of Higher Education. Please note that
virtual learning sessions may be open to more members than those on the Core Team. All
Learning Network activities including the convening will be designed for practitioner
leaders. That includes college and career readiness district directors, higher education
enrollment staff, and nonprofit organizations providing advising and other college and
career guidance support

To be completed by each Core Team Member of the Partnership

Intending to be legally bound, | represent that | have the unlimited legal right to enter into this

Partnership and commit to perform in accordance with its terms, and | have executed this

Agreement on La/eyen24

Organization: Sno-Isle Libraries Foundation

Name: Christina Kourteva Title: Executive Director

DocuSigned by:

Signature: (hvistina bo

697FE4979E21427...

To be completed by each Core Team Member of the Partnership

Intending to be legally bound, | represent that | have the unlimited legal right to enter into this
Partnership and commit to perform in accordance with its terms, and | have executed this

Agreement on 10/18/2024

Organization: Skagit Valley College

Name: Yadira Rosales Title: Associate Vice President, Equity & Inclusion

Signed by:

Signature: Yadiva. Kosales

065898E194654BA...

Education Northwest | MOU Limitless Network 2


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To be completed by each Core Team Member of the Partnership

Intending to be legally bound, | represent that | have the unlimited legal right to enter into this
Partnership and commit to perform in accordance with its terms, and | have executed this
Agreement on 10/18/2024

Organization: Sno-Isle Libraries
Name: Lois Langer Thompson Title; Executive Director

Signed by:

Signature: | Lois Langer Thompson
5FFDF8A85FAF4BE3...
To be completed by each Core Team Member of the Partnership

Intending to be legally bound, | represent that | have the unlimited legal right to enter into this
Partnership and commit to perform in accordance with its terms, and | have executed this
Agreement on

Organization: Oak Harber Public Schools
Name: Amber Porter Title:

Signature:

| MW 10/7/2024 | WD 10/8/2024

Education Northwest | MOU Limitless Network