4.15.25%20Regular%20Meeting.pdf

Parent document: Regular Meeting-05-06-2025.pdf

Text

April 15, 2025 (Regular Meeting)

MEMBERS PRESENT:

Frank Devono Jr., President

Mary Frances Smith, Vice President
Douglas K. Hogue, Member

Dr. Jenny L. Santilli, Member

William T. Tucker, Member

Dora L. Stutler, Superintendent/Secretary

OTHER STAFF PRESENT:

James Lopez, Assistant Superintendent

Julie Mancini, Elementary Administrative Assistant
Pam Knight, Secondary Administrative Assistant
Whitni Kines, Treasurer

Tammy Leaseburg, Supervisor of Personnel

Todd Poole, Supervisor of Technology

David Oliverio, Media Specialist

Kaitlin Ash, Executive Secretary

1. CALL TO ORDER
A. Call to Order

DRAFT

President Frank Devono called the meeting to order at 6:00 p.m.

2. PLEDGE OF ALLEGIANCE
A. Pledge of Allegiance

Those in attendance were asked to rise. The Pledge of Allegiance was led by Abriana Godfrey

from Lincoln Middle School.

3. SPECIAL RECOGNITIONS/PRESENTATIONS
A. 2025 Harrison County All-State Music Conference Representatives

WV All-State Children's Chorus
Emma Beagle- Simpson Elementary
Abigayle Shahan- Simpson Elementary
Violet Humphreys- Johnson Elementary
Sophia Koerber- Johnson Elementary
Lucas Kelly- Johnson Elementary
Adelie Kirk- Johnson Elementary
Haven Hartley- Lost Creek Elementary
Taylor France- Lost Creek Elementary
Lily Facemire- Nutter Fort Intermediate
Ella Grace Zickefoose- Nutter Fort
Intermediate

Jozlyn VanHorn- South Harrison Middle
Layuna Wilfong- South Harrison Middle
Cozette Stear- West Milford Elementary
Autumn Sharp- Lincoln Middle

Abriana Godfrey- Lincoln Middle

WVACADA All-State Choir (7th-9th
Grades)

111

Addy Hill- Lincoln Middle

Lorelai Miker- Lincoln Middle

Kaylee Faber- Lincoln Middle

Isabella Allen- Lincoln Middle
Aubrieana Howell- Bridgeport High
Harmonie Ruderman- Bridgeport High

WVACADA All-State Chamber Choir
HS

Catherine Camenga- Bridgeport High
Jonah Camenga- Bridgeport High
John Honce- Bridgeport High

Sarah Yearego- Bridgeport High
Gianna Fragman- Lincoln High

Xavier Gaston- Lincoln High

MS All-State Band

Krystina Wyatt- Washington Irving
Middle

Raven Dean- Mountaineer Middle


Islas Childress- Mountaineer Middle
Tanner Conch (1st Chair)- Mountaineer
Middle

Lily Lane- Lincoln Middle

Kilynne Layman- Lincoln Middle
Alexandria Creamer- Lincoln Middle
Madison Keener- Lincoln Middle
Bradley Wilson- Lincoln Middle

Lucy Mitchell- Bridgeport Middle

Zoe Whitescarver- Bridgeport Middle

MS All-State Orchestra
Tristan Estep- Bridgeport Middle
Matthew Murray- Bridgeport Middle

HS All-State Band

Wesley Cutright- Liberty High

Ryan Shriver- Robert C. Byrd High
Grayson Chandler- Bridgeport High
Matthew Lunsford- Bridgeport High
Sophia Moales- Bridgeport High

HS All-State Choir

DRAFT

Lacy Ferrebee- Liberty High
Evalyn Camenga- Bridgeport High
Jonah Camenga- Bridgeport High
Kaitlyn Kimble- Bridgeport High
Caitlin Murray- Bridgeport High
Lillyanna Smart- Bridgeport High
Sarah Yearego- Bridgeport High
Rosielea Keener- Lincoln High
Heidi Thomas- Lincoln High
Xavier Gaston- Lincoln High

HS All-State Orchestra

Leah Pugh- Bridgeport High
Haniya Rafique- Bridgeport High
Wesley Cutright- Liberty High
Ryan Shriver- Robert C. Byrd High

Governor School for the Arts

Xavier Gaston (2022-2023) - Lincoln
High

Gianna Fragman (2023-2024) - Lincoln
High

Rosielea Kenner (2023-2024) - Lincoln High

B. David Decker — Contingency Funds Request
David Decker, Principal at Lincoln High School, needs to have his baseball out field fencing

replaced. Lincoln High General Athletic Fund would pay $7,200 and | would request that
contingency funds pay $7,200. $14,400 was the low bid.

C. John Paul Nardelli — Healthy Harrison
John Paul Nardelli, from Healthy Harrison, presented checks to the following schools: Bridgeport

Middle School, Lincoln Middle School, South Harrison Middle School, Mountaineer Middle School
and Washington Irving Middle School.

D. James Vanscoy — Family Fun Extravaganza
James Vanscoy, Owner of Cartoon Headquarters, presented to the Board regarding Family Fun

Extravaganza Event held on May 30th - June 1st.

E. Consolidation and Merger Update
Pam Knight, Administrative Assistant of Secondary Education; John Rogers, Principal,

Mountaineer Middle School; Susan Ferrell, Principal, WI Middle School; Jamie Looker, Principal,
Robert C. Byrd High School; and Robert Herrod, Principal, Liberty High School provided updates
to the Board regarding the following:

e The consolidation of WI Middle School and Mountaineer Middle School into the Liberty High
School building.

e The merger between Liberty High School and Robert C. Byrd High School.

4. DELEGATIONS

A. Delegations
Bob Davis — Superintendent for Clarksburg Water Board, Trenton Mosher — Student in Program,
Bobby Fazini — Director of Distribution for Clarksburg Water Board --- MOU between Harrison
County Schools and the Clarksburg Water Board

112


DRAFT

5. SUPERINTENDENT'S UPDATE
A. Superintendent's Update

The Superintendent will update the Board on the following:

1. Curriculum & Technology — | appreciate the new secondary curriculum specialist, she was

complimented while Mrs. Stutler was out visiting schools. Mrs. Stutler also thanked the folks
for getting all the stuff in order for the schools moving. Waiver was not approved so June 2, 3
& 4 will be added to the end of the year. June 5" will be teachers last day. Next years
Calendar will be put out as well.

2. Facilities — Nutter Fort’s roof is 95% finished, should be done this week. Mark Miller is coming
to review our sites for the MIP application Mrs. Stutler applied for sometime after spring
break. Bus routes for consolidation will be finished 1% part of May. RCB and MMS are on
target to be finished.

Finance — 109 employees met with our insurance rep. Amanda Sims at the schools.

Personnel —

Safety & Health — Mrs. Stutler is asking Jason Snider and Todd Poole to present in a future

meeting about an update on safety.

6. United Technical Center Update — Doug Hogue — UTC Graduation will be May 15" held at
the Robinson Grand at 6PM. 370 Enrollment. 12 Students should be recognized at upcoming
Board Meeting.

7. Miscellaneous — Survey update — The first phase was the survey, now the next phase is focus
groups. Which will happen in May. 6 of them. Also, schools will continue to have free lunches.

aR

6. CONSENT ITEMS
A. Meeting Minutes
The minutes from the April 1, 2025, Special Meeting- Personnel Hearings and the April 1, 2025,
Regular Meeting were presented to the Superintendent for Board approval. Once approved, it will
be made available to the public.

Motion to approve the consent items as presented by the Superintendent.
Motion by Mary Frances Smith, second by Jenny Saniilli.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

B. Financial Transactions
The Superintendent respectfully recommended approval of the following:

Operating Transfers $ 3,256,144.45
Accounts Payable Transactions $ 2,907,246.86
Payroll Transactions $ 2,657,104.31
Budget Supplements $ 2,801,416.75
Budget Transfers $ 1,433,389.28

Motion to approve the consent items as presented by the Superintendent.
Motion by Mary Frances Smith, second by Jenny Saniilli.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

Copies of the Finance Report for this agenda are on file.

113


DRAFT

7. NEW BUSINESS
A. Jamie Looker and Robert Herrod — Request for Contingency Funds
Motion to approve request for contingency funds to assist with trophy cases that would highlight
trophies and memorabilia from Liberty High School for a cost of $6,375
Motion by Mary Frances Smith, second by Jenny Saniilli.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

B. David Decker — Request for Contingency Funds
Motion to approve request for contingency funds to assist with replacing fence in baseball outfield

at Lincoln High School for a cost of $7,200
Motion by Doug Hogue, second by Tom Tucker.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

C. Mountaineer Elementary Playgrounds
Recommend Davis Athletics, LLC to furnish and install two playgrounds at Mountaineer

Elementary School at a total cost of $308,790.01 through the TIPS Cooperative Purchasing Co-
Op contract #24070201

Motion by Mary Frances Smith, second by Jenny Saniilli.

Final Resolution: Motion Carries

Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

D. Purchases of maintenance vehicles from Mid-State Ford
Recommend the purchase order to be issued to Mid-State Ford for the purchase of two
maintenance vans at a total cost of $115,562.00
Motion by Tom Tucker, second by Jenny Saniilli.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

E. Change Order for Bridgeport High School and Bridgeport Middle School Boiler Replacement
Project
A motion to approve Change Order #2 from City Construction in the amount of $75,000 to furnish

and install controls and to extend time due to manufacturer delay. Revised total cost of the project
is $736,415.

Motion by Jenny Santilli, second by Tom Tucker.

Final Resolution: Motion Carries

Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

F. Central Van and Storage, Inc. for moving school libraries
Recommend revising purchase order to Central Van and Storage Inc. for moving libraries costs

not to exceed $12,641.20 bringing the total purchase order to $267,662.70. Central Van and
Storage is on state contract State Contract HHHRMOVE22A

Motion by Jenny Santilli, second by Mary Frances Smith.

Final Resolution: Motion Carries

Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

G. MOU between WVU High School ACCESS- Morgantown and Harrison County Schools
Motion to approve the MOU between WVU High School ACCESS- Morgantown and Harrison

County Schools
Motion by Jenny Santilli, second by Tom Tucker.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

114


DRAFT

H. MOU between Harrison County Schools and Clarksburg Water Board
Memorandum of Understanding between Harrison County Schools and Clarksburg Water Board.

This is an addition to what we currently have.
Motion by Tom Tucker, second by Mary Frances Smith.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

8. OLD BUSINESS
A. Dental/ Vision Plan

Recommend revisions to the Harrison County School self-insured Dental/Vision Plan be accepted

as presented.
Motion by Mary Frances Smith, second by Doug Hogue.
Final Resolution: Motion Carries
Nay: Tom Tucker
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith

9. POLICY UPDATES

A. Policy Updates
There were no policy updates to bring before the Board.

10. PERSONNEL
A. Personnel Matters
Motion was made at 8:12 p.m., pursuant to 6-9A-4(2) of the West Virginia Code, that the board go
into executive session to discuss personnel and personnel matters which, if discussed in public,
might affect adversely the reputation of any person.
Motion by Frank Devono, second by Mary Frances Smith.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

Motion to reconvene to the meeting was made at 9:30 p.m.
Motion by Tom Tucker, second by Mary Frances Smith.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

The personnel recommendations for Professional, Service, and Extra-Curricular Personnel for the
April 15, 2025 meeting were presented for Board approval.
Pull |. Professional Recommendations K. Joanna Barnette from agenda.
Frank Devono and Doug Hogue recused themselves from agenda due to Frank’s brother being
listed and Doug’s daughter being listed.
Motion to approve the personnel agenda as recommended by the superintendent.

Motion by Mary Frances Smith, second by Jenny Saniilli.

Final Resolution: Motion Carries

Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

Copies of the personnel agenda are on file and can also be found on the county’s website at
www.harcoboe.net under Item 10. A. Personnel Matters.

115


DRAFT

11. LEGAL/DISCIPLINARY MATTERS
A. Suspension of Employee A
Motion to accept the Superintendent’s recommendation for suspension of William Leaseburg as
presented.
Motion by Jenny Santilli, second by Mary Frances Smith.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

B. Suspension of Employee B
Motion to accept the Superintendent’s recommendation for suspension of Caterina Adams as

presented.
Motion by Jenny Santilli, second by Mary Frances Smith.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

C. Suspension of Employee C
Motion to accept the Superintendent’s recommendation for suspension of Jennifer Leggett as

presented.
Motion by Jenny Santilli, second by Tom Tucker.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

D. Suspension of Employee D
Motion to accept the Superintendent’s recommendation for suspension of Renee Herrod as

presented.
Motion by Doug Hogue, second by Jenny Saniilli.
Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

12. BOARD MEMBERS’ COMMENTS
A. Board Members Comments

Tom Tucker — | think | mentioned it earlier all these presentations leave them until the end so we
have a room here that at least gets to hear what a board meeting is. Thank all those that did
come tonight and for the folks that presented too. Congratulations to all those winners appreciate
that very much.
Doug Hogue — Children of peace, go in peace.
Dr. Jenny Santilli— | was able to go to the chicken auction at Bridgeport High School for FFA. We
had a ball. | got a picture with the chicken. | did not buy anything. | also went to RCB’s play Little
Shop of Horrors. | was blown away. Absolutely amazing and Friday night | went to the T- Saw
Conference that’s for our ELL teachers. | got to work with three of our Harrison County teachers.
Really, really good ideas on some things that we could do that aren't going to cost anything that
will help our language learners.
Mary Frances Smith — | just want to reiterate what | said earlier about I’m really excited about the
administrators that came to speak tonight. | applaud their positive attitude and the support from
their staff. | think it’s great. I’m excited. | can’t wait for it to happen and | hope it continues to grow
and the excitement build. | hope the kids in the community are just as excited as the staff and the
administration.
Frank Devono Jr. — | would like to thank you all for working together for working together with all
of us. As Board members we all do this for the real reason it’s supposed to be done. It’s definitely
not the money and | appreciate every single one of you and | thank you for all the work and time
that you put into this. Thank you.

116


DRAFT

13. ADJOURNMENT
A. Adjourn the Meeting
The meeting adjourned at 9:35 p.m.
Motion to adjourn the meeting.
Motion by Doug Hogue, second by Tom Tucker.

Final Resolution: Motion Carries
Aye: Frank Devono, Douglas Hogue, Jenny Santilli, Mary Frances Smith, Tom Tucker

Frank Devono Jr., President

Dora L. Stutler, Secretary

117