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Regular Meeting-05-06-2025.pdf

Document typeother
Date2025-05-06
Source URL
Entityharrison_county_schools (Harrison Co., WV)
Entity URLhttp://www.harcoboe.com/
Raw filenameRegular Meeting-05-06-2025.pdf
Stored filename2025-05-06-c0922fa1290707cebb3d12afe901dee6-other.txt

Supplementary Documents

Text

Tuesday, May 6, 2025
Regular Meeting
6:00 P.M.
Board Room
445 West Main Street
Clarksburg, WV 26301

1. CALL TO ORDER

Subject : A. Call to Order

Meeting : May 6, 2025 - Regular Meeting
Category : 1. CALL TO ORDER

Type : Procedural

2. PLEDGE OF ALLEGIANCE

Subject : A. Pledge of Allegiance
Meeting : May 6, 2025 - Regular Meeting
Category : 2. PLEDGE OF ALLEGIANCE
Type : Procedural

Public Content

Those in attendance will be asked to rise.

3. SPECIAL RECOGNITIONS/PRESENTATIONS

Subject : A. Harrison County Service Personnel of
the Year

Meeting : May 6, 2025 - Regular Meeting

Category : 3. SPECIAL RECOGNITIONS
/PRESENTATIONS

Type : Presentation, Recognition

Public Content
James Lopez will be presenting the Service Personnel of the Year to

Harrison County Schools is proud to recognize Ivy Alonso as the recipient of the 2025 Service
Personnel of the Year Award. lvy works at Johnson Elementary School as a classroom aide ina
self-contained special needs classroom. In just three years with the districtand two years in her
current roleshe has made a lasting impact on students, staff, and families.

The committee reviewed a very strong field of candidates who were nominated for service
personnel of the year,” said Assistant Superintendent Jimmy Lopez. "By the end of their review,
Ivy was the clear choice to represent all Harrison County service personnel. Her hard work and


dedication in her job performance has earned her the respect and admiration of her students,
teachers, principals, coworkers, and parents.

Ivy is known for her calm, compassionate approach and her commitment to students with
complex needs. She has completed training in CPR/First Aid, Crisis Prevention Intervention
(CPI), and Stop the Bleed, and she consistently demonstrates reliability, kindness, and a deep
commitment to student growth in her daily work.

Colleagues and families alike describe lvy as someone who goes above and beyond. She
teaches essential life and learning skills with patience and care, helping students feel safe,
supported, and valued. Parents have shared that Ivy plays a vital role in their childs
development and that her presence provides a sense of trust and consistency both in and out of
the classroom.

Everyone at Johnson Elementary School knows and respects Ivy,” said Johnson Elementary
School Principal Heather Holbert. "Despite the challenges of her job, she is a constant source of
positive energy. | truly feel all of us work a little harder as a result of watching her work ethic.
She is absolutely made for her position.

Harrison County Schools congratulates Ivy Alonso on this well-earned honor and thanks her for
the meaningful work she does each day in support of our students and school community.

https://www.har n icle/2143592

Subject : B. Harrison County Teacher of the Year

Meeting : May 6, 2025 - Regular Meeting

Category : 3. SPECIAL RECOGNITIONS
/PRESENTATIONS

Type : Presentation, Recognition

Public Content

Julie Mancini, Administrative Assistant for Elementary, will be presenting the Teacher of the
Year Award.

The 2 Runner Ups are:

And

The Teacher of the Year is:

Harrison County Schools is proud to announce that Mrs. Renee Powell, a fourth-grade teacher
at Big Elm Elementary, has been named the 2025 Harrison County Schools Teacher of the Year!


With 15 years of teaching experience14 of those at Big ElmMrs. Powell is known for creating a
fun, safe, and exciting classroom where all students can learn and grow. Her lessons include
hands-on projects, small group work, and creative ways to use technology. Students feel
encouraged to try their best and support one another.

In addition to her teaching, Mrs. Powell leads several school programs, like the BRAIN after-
school program and the Mystery Reader Program. She also helps write grants to bring new
learning tools, like robots, into the classroom. Teachers across the county look to her for support
and leadership, especially when using new ideas and materials in lessons.

Families appreciate her strong communication and support, and she often attends her students
games and activities outside of school. Her dedication goes beyond the classroom walls.

We're proud to have Renee Powell as part of Harrison County Schools, said Superintendent
Dora Stutler. She exemplifies the heart and the art of teaching every day in her classroom. She
represents Harrison County well as our Teacher of the Year.

Mrs. Powell is a phenomenal classroom teacher and a great role model for all students, added
Julie Mancini, Administrative Assistant for Elementary Schools and Curriculum Development.

As Teacher of the Year, Mrs. Powell will also represent Harrison County as a nominee for the
2025 West Virginia Teacher of the Year.

The entire HCS community celebrates this honor and thanks Mrs. Powell for the joy, care, and
leadership she brings to Harrison County Schools.

httos://www.har n icle/2177261

Subject : C. WV Young Writers Contest

Meeting : May 6, 2025 - Regular Meeting

Category : 3. SPECIAL RECOGNITIONS
/PRESENTATIONS

Type : Recognition

Public Content

Congratulations to the Harrison County winners of the 2025 WV Young Writers Contest!
Grades 1-2:

Student: Jeweliana Davis

School: St. Marys Grade School

Teacher: Christine Monell

Grades 3-4:

Student: Leila Wade


School: Johnson Elementary School

Teacher: Marylou Smith

Grades 5-6:

Student: Colby Watson

School: South Harrison Middle School

Teacher: Jessica Reed

Grades 7-8:

Student: Camryn Lowther

School: South Harrison Middle School

Teacher: Sarah Totten

Grades 9-10:

Student: Joanna Dong

School: Bridgeport High School

Teacher: Amy Lohmann

Grades 11-12:

Student: Isabella Hoops

School: Lincoln High School

Teacher: Kerri Childs

2025 WV Young Writers State Contest Winner
Grades 1-2

Jeweliana Davis

St. Mary's Grade School

2025 WV Young Writers State Contest Winner
Grades 7-8

Camryn Lowther

South Harrison Middle School

2025 WV Young Writers State Contest 3rd Place Winner


Grades 9-10
Joanna Dong

Bridgeport High School

Subject : D. Liza Saas - Robert C. Byrd - Won 2 State
Individual Titles

Meeting : May 6, 2025 - Regular Meeting

Category : 3. SPECIAL RECOGNITIONS/PRESENTATIONS

Type : Recognition

Public Content

Liza Saas from Robert C. Byrd High School is being recognized for winning 2 State Individual
Titles in Swim.

Her individual State Titles are:
100 Butterfly and 100 Breaststroke

Subject : E. Community in Schools

Meeting : May 6, 2025 - Regular Meeting

Category : 3. SPECIAL RECOGNITIONS
/PRESENTATIONS

Type : Information, Presentation

Public Content

Angie Carvelli, Logan McKinney and Marissa Shanholtz with Community in Schools are here to
update the Board on the program.

Subject : F. Millie Michael - Project Isaac

Meeting : May 6, 2025 - Regular Meeting

Category : 3. SPECIAL RECOGNITIONS
/PRESENTATIONS

Type : Presentation

Public Content

The Board will hear the presentation on Project Isaac from Millie Michael.

4. DELEGATIONS

Subject : A. Delegations


Meeting : May 6, 2025 - Regular Meeting
Category : 4. DELEGATIONS

Type :

Public Content

POLICY 1204: SCHOOL BOARD MEETINGS AND PROCEDURES PERTAINING TO DELEGATIONS

1204.19 - All persons who desire to address the board at a Regular Meeting or a matter identified within the stated purposes of a Special
Meeting as a Delegation must register with the Superintendent no later thanfifteen minutes prior to the scheduled commencement of
any regular or special meeting.They may do so at the Superintendent's office during regular business hours. The Superintendent or the
Superintendent's designee will also be available to accept registration at the place of the meeting, beginning thirty minutes before the
meeting starts. The following information must be provided to the Superintendent by persons who desire to address the board:
name, address or phone number, a concise statement of the subject to be addressed, a list of Harrison County Personnel who
have been involved in the matter, and a statement indicating the desired action of the board. This information must be provided on the
Harrison County Board of Education Delegation Request Form.

1204.20 - All persons desiring to address the board should be as brief as possible and limit their remarks to their written statement of the
subject to be addressed A speaker must limit his or her comments tofive minutesunless the board, in order to complete its scheduled
business in a reasonable time, adopts an alternate procedure at or for a particular meeting. Written materials may be presented in addition to
or in lieu of an oral presentation; speakers must provide ten (10) copies of any written materials presented in this manner.

1204.21 - All statements from the floor shall be directed to the President. No person may engage in audible discussion with members of the
audience. In appropriate situations, the board may choose to convene in executive session in conformity with the Open Governmental
Meetings Act to hear comments from persons who wish to address the board; in those instances, the comments shall be made, if at all, in
executive session.

1204.22 - If a matter not on the agenda is brought before the board at a meeting, the board shall neither decide nor deliberate toward a
decision on the matter at that meeting. Board members may request additional study of the matter and it may be placed on a future agenda
for board consideration.

Speakers before the Harrison County Board of Education are asked to express themselves in a civil manner at all time, with due respect for
the dignity and privacy of others who may be affected by the content of your comments. This is a public notice that all meetings of this school
board are audio taped and most regular meetings are videotaped to be televised later on Time-Warner Public Access Channel 18.

While it is not the intent of the Harrison County Board of Education to ever stifle public input into our deliberations, all speakers should be
aware that if your public comments made here today violate the rights of any other person, especially under the laws of defamation or
invasion or privacy, you may be held legally and individually responsible. If you are unsure of the factual nature of any claim, comment or
allegation you are about to make, the Harrison County Board of Education strongly encourages you to consult first with your legal counsel.

5. SUPERINTENDENT'S UPDATE

Subject : A. Superintendent's Update
Meeting : May 6, 2025 - Regular Meeting
Category : 5. SUPERINTENDENT'S UPDATE
Type : Information, Report

Public Content

The Superintendent will update the Board on the following:
1. Curriculum & Technology

2. Facilities
3. Finance
4. Personnel
5. Safety & Health

6. United Technical Center Update -Douglas Hogue
7. Miscellaneous

6. CONSENT ITEMS
Subject : A. Meeting Minutes
Meeting : May 6, 2025 - Regular Meeting


Category : 6. CONSENT ITEMS
Type : Action (Consent)

Recommended Action : Motion to approve the consent items as presented by
the Superintendent.

Public Content

The minutes from the April 15, 2025, Special Meeting - Laying of the Levy, April 15, 2025,
Regular Meeting, April 17, 2025, Special Meeting - FY26 Budget Work Session and April 22,
2025, Special Meeting - FY26 Budget Work Session were presented to the Superintendent for
Board approval. Once approved, it will be made available to the public.

File Attachments

4.15.25 Special Meeting - Laying of the Levy.pdf (695 KB
4.15.25 R lar Meeting. pdf KB

4.17.2 ial Meeting - FY2026 B Work ion.pdf (108 KB
4.22.2 ial Meeting - FY2026 B Work ion.pdf (700 KB
Consent

Motion & Voting

Motion to approve the consent items as presented by the Superintendent.

Motion by Jenny Santilliti, second by Douglas Hogue.
Final Resolution: Motion Carries
Aye: Jenny Sanitilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

Subject : B. Financial Transactions
Meeting : May 6, 2025 - Regular Meeting
Category : 6. CONSENT ITEMS

Type : Action (Consent)

Public Content

Operating Transfers $ 10,473,000.00

Accounts Payable Transactions $ 3,588,270.00
Payroll Transactions $ 2,605,787.14

Budget Supplements $ 527,451.33

Budget Transfers $ 866,908.37

Consent


Motion & Voting

Motion to approve the consent items as presented by the Superintendent.

Motion by Jenny Santilliti, second by Douglas Hogue.
Final Resolution: Motion Carries
Aye: Jenny Sanitilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

Subject : C. Appointment of Treasurer for
FY2026
Meeting : May 6, 2025 - Regular Meeting
Category : 6. CONSENT ITEMS
Type : Action
Recommended Action : Motion to appoint Whitni Kines as Treasurer for FY2026

as recommended by the Superintendent.

Public Content

The Superintendent recommends the appointment of Whitni Kines as Treasurer for FY2026.

Motion & Voting
Motion to appoint Whitni Kines as Treasurer for FY2026 as recommended by the Superintendent.

Motion by Jenny Santilliti, second by Douglas Hogue.
Final Resolution: Motion Carries
Aye: Jenny Santilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

7. NEW BUSINESS

Subject : A. Out of State Professional Leave Request and Out of
State Travel Study Request

Meeting : May 6, 2025 - Regular Meeting

Category : 7. NEW BUSINESS

Type : Action

Recommended Action : Motion to approve the Out of State Professional Leave

and Travel Study Requests as presented by the
Superintendent.

Public Content

Attached are the Out of State Professional Leave and Travel Study requests presented to the
Superintendent for Board approval.

File Attachments

5.6.25 Professional Meeting Request.paf (44 KB)


5.6.25 Out of State Travel Study.pdf (64 KB)
Motion & Voting

Motion to approve the Out of State Professional Leave and Travel Study Requests as presented by the
Superintendent.

Motion by Jenny Sanitilliti, second by Tom Tucker.
Final Resolution: Motion Carries
Aye: Jenny Santilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

Subject : B. Bus Driver Promissory Note

Meeting : May 6, 2025 - Regular Meeting

Category : 7. NEW BUSINESS

Type : Action

Recommended Action : Motion to approve payment to Derrick Bunch, substitute bus

operator, for reimbursement of $200.00 for one-time fees
incurred for bus operator training and $1300.00 as a
program incentive for completing the required 52 hours of
mandatory substitute bus operator training as recommended
by the Superintendent.

Public Content

The Superintendent recommends payment to Derrick Bunch, substitute bus operator, for
reimbursement of $200.00 for one-time fees incurred for bus operator training and $1300.00 as
a program incentive for completing the required 52 hours of mandatory substitute bus operator
training. Attached is the signed Bus Driver Promissory Note for Derrick Bunch.

Motion & Voting

Motion to approve payment to Derrick Bunch, substitute bus operator, for reimbursement of $200.00 for
one-time fees incurred for bus operator training and $1300.00 as a program incentive for completing the
required 52 hours of mandatory substitute bus operator training as recommended by the
Superintendent.

Motion by Tom Tucker, second by Douglas Hogue.
Final Resolution: Motion Carries
Aye: Jenny Sanitilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

Subject : C. Amend Personnel County
Supplement
Meeting : May 6, 2025 - Regular Meeting
Category : 7. NEW BUSINESS
Type : Action
Recommended Action : Motion to approve Level II Elementary Assistant Principal

supplement of $5,450 that had been inadvertently been
left off of the 2024-2025 supplement schedule.


Motion & Voting

Motion to approve Level II Elementary Assistant Principal supplement of $5,450 that had been
inadvertently been left off of the 2024-2025 supplement schedule.

Motion by Jenny Santilliti, second by Mary Frances Smith.
Final Resolution: Motion Carries
Aye: Jenny Sanitilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

Subject : D. MOU Between Harrison County Schools and The
Southern Educational Services Cooperative (SESC) For
Bus Operator Training/ Examination Services

Meeting : May 6, 2025 - Regular Meeting

Category : 7. NEW BUSINESS

Type : Action

Recommended Action : Motion to approve the Memorandum of Understanding

Between Harrison County Schools and The Southern
Educational Services Cooperative (SESC) For Bus
Operator Training/ Examination Services

Public Content

Memorandum of Understanding Between Harrison County Schools and The Southern
Educational Services Cooperative (SESC) For Bus Operator Training/ Examination Services

File Attachments
MOU between Harrison County Schools and the Southern Educational.pdf (221 KB)

Motion & Voting

Motion to approve the Memorandum of Understanding Between Harrison County Schools and The
Southern Educational Services Cooperative (SESC) For Bus Operator Training/ Examination Services

Motion by Tom Tucker, second by Jenny Sanitilliti.
Final Resolution: Motion Carries
Aye: Jenny Sanitilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

Subject : E. Preschool Curriculum Adoption

Meeting : May 6, 2025 - Regular Meeting

Category : 7. NEW BUSINESS

Type : Action

Recommended Action : Motion to approve the Harrison Universal Preschool
Program as recommended at an approximate cost of $
188,980.00

Public Content


Learning Beyond Paper Digital/ Cloud-Based Curriculum

Learning Beyond Paper Supplemenial print for Pre-K 4

Learning Beyond Paper Customized Children's Book Kits

File Attachments

Preschool Curriculum Adoption 2025.padf (499 KB)

Motion & Voting

Motion to approve the Harrison Universal Preschool Program as recommended at an approximate cost

of $ 188,980.00

Motion by Jenny Santilliti, second by Mary Frances Smith.
Final Resolution: Motion Carries
Aye: Jenny Sanitilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

Subject :
Meeting :
Category :
Type :

Recommended Action :

F. Social Studies Textbook Adoption
May 6, 2025 - Regular Meeting
7. NEW BUSINESS

Action

Public Content
ELEMENTARY SCHOOL

Social Studies

Kindergarten

Motion to approve the Social Studies Textbook
Adoption as recommended

*Elementary Adoption: Social Studies Instructional
Materials from Teacher Created Materials -

cost $ 307,197.60

*Secondary Adoption: Social Studies Instructional
Materials- totaling $ 839,448.10

Cengage - $185,092.00

McGraw Hill - $19,776.90

Bedford, Freeman & Worth High School Publishers -
$66,287.10

Clairmont Press - $55,150.20

Pearson Education - $11,239.55

HMH - $501,902.35

Exploring Social Studies: West Teacher Created

Virginia

Materials

Social Studies First Grade Exploring Social Studies: West Feacher Created
Virginia Materials

Social Studies Second Exploring Social Studies: West Teacher Created

Grade Virginia Materials

ee ee ee


Social Studies Third Exploring Social Studies: West Teacher Created
Grade Virginia Materials

Social Studies Fourth Exploring Social Studies: West Teacher Created

Grade Virginia Materials

Social Studies Fifth Grade Exploring Social Studies: West Teacher Created
Virginia Materials

Social Studies ||\Cengage/ National Geographic- ||National Geographic U.S. History Stories, U.S. History American Sic
- 6th Grade K12 Essential Package Survey (5-year license) Edition Exploration Noteb
Social Studies ||Cengage/ National Geographic- ||National Geographic World Cultures and Notebook for National Ge:
- 7th Grade K12 Essential Package Geography Survey (5-year license) Geography Survey (1-yeai
Social Studies Clairmont Press West Virginia - Our Beautiful Home Hybrid

- 8th Grade Bundle (5-year license)

World Adoption Hybrid Student Resource
Package 1 Year Print/ 5 Year Digital

HMH - American History State Adoption
Hybrid Student Resource Package 1 Year
Print/ 5 Year Digital

HMH- American History: Reconstruction to
the Present State Adoption Hybrid Student
Resource Package 1 Year Print/ 5 Year
Digital

HMH - Civics State Adoption Hybrid
Student Resource Package 1 Year Print/ 5
Year Digital

Economics State Adoption
Hybrid Student Resource
Package 1 Year Print/ 5 Year
Digital

HMH - Global Geography State Adoption
Hybrid Student Resource Package 1 Year
Print/ 5 Year Digital

McGraw Hill - Schaefer Sociology
Brief Intro 14E 2023 Hybrid Bund.
year License)

BFW - American Pearson Education - The Cultural

BFW - Myers' Psychology for the AP Government: Stories of a Landscape, An Introduction to Ht

Course(1 Year Print/ 5- Year Digital License ||Nation, 1 Year Print/ 5- Year ||\Geography, 1- Year Print/ 5 Year |

AP Electives Digital License License

File Attachments

Elementary Social Studies Instructional Resource Adoption 2025.pdf (379 KB)
Secondary Social Studies Instructional Resources Adoption 2025.pdf (2,628 KB)

Motion & Voting

Motion to approve the Social Studies Textbook Adoption as recommended
*Elementary Adoption: Social Studies Instructional Materials from Teacher Created Materials


cost $ 307,197.60

*Secondary Adoption: Social Studies Instructional Materials- totaling $ 839,448.10
Cengage - $185,092.00

McGraw Hill - $19,776.90

Bedford, Freeman & Worth High School Publishers - $66,287.10

Clairmont Press - $55,150.20

Pearson Education - $11,239.55

HMH - $501,902.35

Motion by Jenny Santilliti, second by Mary Frances Smith.
Final Resolution: Motion Carries
Aye: Jenny Sanitilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

8. OLD BUSINESS

Subject : A. Recommend third-party administrator of self-insured
dental and vision plan

Meeting : May 6, 2025 - Regular Meeting
Category : 8. OLD BUSINESS
Type : Action
Recommended Action : Recommend as the third-party
administrator of the dental and vision plan effective
at a monthly cost of $ /employee
/month.

Public Content

Harrison County Schools revised the Self-Insured Dental/Vision Plan

In order to maximize responses, Request for Proposals for third-party administration were
solicited via the following methods:

¢ Local news paper advertisement
° State news paper advertisement
¢ Vendor list

Proposals received are currently under review. All evaluations and interviews will be completed
on Monday.

File Attachments
Third Party Administration Rating Matrix.PDF (41 KB

Motion & Voting

Recommend as the third-party administrator of the dental and vision plan effective
at a monthly cost of $ /employee/month.

Motion by Jenny Santilliti, second by Frank Devono.


Final Resolution: Motion Carries
Aye: Jenny Sanitilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

9. POLICY UPDATES
10. PERSONNEL

Subject : A. Personnel Matters

Meeting : May 6, 2025 - Regular Meeting

Category : 10. PERSONNEL

Type : Action

Recommended Action : Motion to approve the personnel agenda as

recommended by the superintendent.

Public Content

Attached are the personnel recommendations for Professional, Service, and Extra Curricular Personnel
for the May 6, 2025 meeting.

| respectfully request your approval of these recommendations.
File Attachments
May 6, 2025 Public.pdf (100 KB)

Motion & Voting

Motion to approve the personnel agenda as recommended by the superintendent.

Motion by Mary Frances Smith, second by Jenny Saniilliti.
Final Resolution: Motion Carries
Aye: Jenny Santilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

11. LEGAL/DISCIPLINARY MATTERS

Subject : A. Suspension of Employee
Meeting : May 6, 2025 - Regular Meeting
Category : 11. LEGAL/DISCIPLINARY
MATTERS
Type : Action
Recommended Action : Motion to accept the Superintendent's recommendation

for suspension of employee as presented.

Public Content
Motion & Voting

Motion to accept the Superintendent's recommendation for suspension of employee as presented.


Motion by Douglas Hogue, second by Jenny Sanitilliti.
Final Resolution: Motion Carries
Aye: Jenny Sanitilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith

12. BOARD MEMBERS' COMMENTS

Subject : A. Board Members' Comments
Meeting : May 6, 2025 - Regular Meeting
Category : 12. BOARD MEMBERS' COMMENTS
Type :

13. ADJOURNMENT

Subject : A. Adjourn the Meeting

Meeting : May 6, 2025 - Regular Meeting
Category : 13. ADJOURNMENT

Type : Action

Recommended Action : Motion to adjourn the meeting.

Public Content

Adjourn the meeting.
Motion & Voting

Motion to adjourn the meeting.

Motion by Tom Tucker, second by Jenny Santilliti.
Final Resolution: Motion Carries
Aye: Jenny Sanitilliti, Frank Devono, Douglas Hogue, Tom Tucker, Mary Frances Smith