Revised%20po3120.08%2C%20Employment%20of%20Personnel%20for%20Extra-Curricular%20Activities.pdf

Parent document: March 7, 2024 Regular Session-03-07-2024.pdf

Text

ACKSON

COUNTY SCHOOLS

Book Policy Manual

Section Ready for the Board

Title Copy of EMPLOYMENT OF PERSONNEL FOR EXTRA-CURRICULAR ACTIVITIES
Code po3120.08

Status

Legal WV Code 18A-4-16, 18A-3-2a

West Virginia Board of Education policy 5202

Adopted January 22, 2015

Last Revised May 5, 2022

3120.08 - EMPLOYMENT OF PERSONNEL FOR EXTRA-CURRICULAR ACTIVITIES

The Board of Education may find it necessary to employ personnel for extra-curricular assignments. Extra-curricular duties
shall mean, but not be limited to, any activities that occur at times other than regularly scheduled working hours, which
include the instructing, coaching, chaperoning, escorting, providing support services or caring for the needs of students, and
which occur on a regularly scheduled basis. *

The assignment of teachers to extra-curricular assignments shall be made only by mutual agreement of the employee and
the Superintendent, or designated representative, subject to Board approval.*

The employee and the Superintendent, or a designated representative, subject to Board approval, shall mutually agree upon
the maximum number of hours of extra-curricular assignment in each school year for each extra-curricular assignment. *

The terms and conditions of the agreement between the employee and the Board shall be in writing and signed by both
parties. *

An employee's contract of employment shall be separate from the extra-curricular assignment agreement and shall not be
conditioned upon the employee’s acceptance or continuance of any extra-curricular assignment proposed by the
Superintendent, a designated representative, or the Board.*

Within the category of other certificates and permits, the State Superintendent may issue certificates for persons to serve in
the public schools as athletic coaches or other extra-curricular activities coaches whose duties may include the supervision
of students, subject to the following limitations:

A. such person shall be employed under a contract with the County Board of Education which specifies the duties to be
performed, which specifies a rate of pay equivalent to the rate of pay for professional educators in the county who
accept similar duties as extra-curricular assignments and which provides for liability insurance associated with the
activity

Such person shall not be considered employees of the Board for salary and benefit purposes other than as specified
in the contract.

B. such person completes an orientation program designed and approved in accordance with State Board rules. **


This policy does not preclude the Board from entering into an extra-curricular coaching assignment agreement with an
individual employed by another county’s board of education provided both county boards of education agree to the
proposed arrangement.

Effeective-with the-retirementefar-empteyeeon-orafter tity + 2024_anyAn extracurricular contract of tkean employee
shall terminate when arthe employee retires. Nothing prohibits a retired employee from apptyapplying for and, if they are
the successful applicant, becoming employed in an extracurricular assignment or other position with the Board consistent
with the rules for the employment of retirees established by the consolidated public retirement board.*

The Board of Education recognizes that the secondary school principals have the primary authority and responsibility for
directing all extra-curricular activities.

Authorized Certified Coaches

All individuals working as athletic coaches must be approved annually by the Board of Education as an employed coach
under an extracurricular contract or as an authorized certified coach.

An authorized certified coach must hold a valid West Virginia teaching license or coaching authorization and must be
recommended by the school principal and approved by the Board for the sport in which they will coach.

An authorized certified coach’s services are gratuitous to and for the benefit of Jackson County Schools and are without
compensation, remuneration or pay.

The Superintendent of Schools is hereby authorized and directed to develop and implement written administrative
procedures for the approval and use of authorized certified coaches.

No coach, employed or authorized certified coach, may be paid directly by other individuals or organizations for services
associated with coaching contracts. The Board will consider the establishment of coaching positions to be funded from
outside sources as requested, but any such practices approved must be filled and paid through normal Board procedures.
*This language comes directly from Statute, West Virginia Code 18A-4-16; policy provisions are mandated by the Statute.
**This language comes directly from Statute, West Virginia Code 18A0-3-2a; policy provisions are mandated by the
Statute.

Revised 2/4/16

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