Revised%20po4120.08%2C%20Employment%20of%20Personnel%20for%20Extra-Curricular%20Activities.pdf

Parent document: March 7, 2024 Regular Session-03-07-2024.pdf

Text

ACKSON

COUNTY SCHOOLS

Book Policy Manual

Section Ready for the Board

Title Copy of EMPLOYMENT OF PERSONNEL FOR EXTRA-CURRICULAR ACTIVITIES
Code po4120.08

Status

Legal WV Code 18A-4-16, 18A-3-2a

West Virginia Board of Education policy 5202

Adopted January 22, 2015

Last Revised May 5, 2022

4120.08 - EMPLOYMENT OF PERSONNEL FOR EXTRA-CURRICULAR ACTIVITIES

The Board of Education may find it necessary to employ personnel for extra-curricular assignments. Extra-curricular duties
shall mean, but not be limited to, any activities that occur at times other than regularly scheduled working hours, which
include #Re instructing, coaching, chaperoning, escorting, providing support services or caring for the needs of students, and
which occur on a regularly scheduled basis.*

The assignment of service personnel to extra-curricular assignments shall be made only by mutual agreement of the
employee and the Superintendent, or designated representative, subject to Board approval.*

The employee and the Superintendent, or a designated representative, subject to Board approval, shall mutually agree upon
the maximum number of hours of extra-curricular assignment in each school year for each extra-curricular assignment.*

The terms and conditions of the agreement between the employee and the Board shall be in writing and signed by both
parties. *

An employee's contract of employment shall be separate from the extra-curricular assignment agreement and shall not be
conditioned upon the employee’s acceptance or continuance of any extra-curricular assignment proposed by the
Superintendent, a designated representative, or the Board.*

The Board shall fill extra-curricular school service personnel assignments and vacancies in accordance with Board Policy
4120 and WV 18A-4-8b except that an alternative procedure for making extra-curricular school service personnel
assignments within a particular classification category of employment may be utilized if the alternative procedure is
approved by both Board and an affirmative vote of two-thirds (2/3’s) of the employees within that classification category of
employment.

An employee who was employed in any service personnel extra-curricular assignment during the previous school year shall
have the option of retaining the assignment if it continues to exist in any succeeding school year. The Board may terminate
any school service personnel extra-curricular assignment for lack of need pursuant to WV 18A-2-7. If an extra-curricular
contract has been terminated and is reestablished in any succeeding school year, it shall be offered to the employee who
held the assignment at the time of its termination. If the employee declines the assignment, the extra-curricular
assignments shall be posted and filled pursuant to Board Policy 4120 and WV 18A-4-8b.

Within the category of other certificates and permits, the State Superintendent may issue certificates for persons to serve in
the public schools as athletic coaches or other extra-curricular activities coaches whose duties may include the supervision
of students, subject to the following limitations:


A. such person shall be employed under a contract with the County Board of Education which specifies the duties to be
performed, which specifies a rate of pay equivalent to the rate of pay for professional educators in the county who
accept similar duties as extra-curricular assignments and which provides for liability insurance associated with the
activity

Such person shall not be considered employees of the Board for salary and benefit purposes other than as specified
in the contract.

B. such person completes an orientation program designed and approved in accordance with State Board rules**

This policy does not preclude the Board from entering into an extra-curricular coaching assignment agreement with an
individual employed by another county’s board of education provided both county boards of education agree to the
proposed arrangement.

Effective-with the retirement efan-empleyeeon-oraftertuly + 2094 anyAn extracurricular contract of ean employee
shall terminate when aathe employee retires. Nothing prohibits a retired employee from applying for and, if they are the
successful applicant, becoming employed in an extracurricular assignment or other position with the Board consistent with
the rules for the employment of retirees established by the consolidated public retirement board.*

The Board of Education recognizes that the secondary school principals have the primary authority and responsibility for
directing all extra-curricular activities.

*This language comes directly from Statute, West Virginia Code 18A-4-16; policy provisions are mandated by the Statute.
**This language comes directly from Statute, West Virginia Code 18A-3-2a; policy provisions are mandated by the Statute.
Revised 2/4/16

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