Document type | proposal |
---|---|
Date | 2022-11-03 |
Source URL | https://go.boarddocs.com/wv/jac/Board.nsf/files/D2HRRT6F3E0D/$file/Revised%20po7100%2C%20Facilities%20Planning.pdf |
Entity | jackson_county_schools (Jackson Co., WV) |
Entity URL | https://www.boe.jack.k12.wv.us/ |
Raw filename | Revised%20po7100%2C%20Facilities%20Planning.pdf |
Stored filename | 2022-11-03-3ffc2fabe1f26fb71c214d37f3a80f29-proposal.txt |
Parent document: March 7, 2024 Regular Session-03-07-2024.pdf
ACKSON COUNTY SEHOOIS Book Policy Manual Section Ready for the Board Title Copy of FACILITIES PLANNING Code po7100 Status Legal West Virginia Board of Education policy 6200 WV Code 18-9D-16 Adopted January 22, 2015 Last Revised November 3, 2022 Last Reviewed August 23, 2022 7100 - FACILITIES PLANNING School facilities are an integral and expensive component of the County's educational system. As educational programs evolve to respond to students’ needs and communities’ expectations, and as current facilities age and become obsolete, existing facilities must be maintained and monitored. At the same time, county school officials must envision and plan for future needs. The result of such a system of continuous assessment and forecasting will ensure that facilities are funded and in place necessary to accommodate a thorough and efficient system of education. The County supports the delivery of a thorough and efficient education for children by ensuring that every child in the county has access to educational facilities that are safe, healthy, and well-suited to meet rigorous programmatic demands. The West Virginia Department of Education (WVDE) has the responsibility to provide guidance to the County in their on- going efforts to design and operate such facilities. The County shall develop a ten-year Comprehensive Educational Facilities Plan (CEFP) that addresses the requirements for new construction and major renovations where applicable. The CEFP not only encompasses new construction and renovations but also is used in school closures, consolidation, and reconfigurations as well as in developing levees and bond calls. All aspects of this plan are to be reviewed and verified for accuracy by the County. The CEFP shall be submitted to the WVDE and the School Building Authority of West Virginia (SBA) in the format described in WV State Board of Education policy 6200. This plan is to be updated annually in coordination with all projects small and large, as well as reactive and preventative maintenance. Approval of the dstretCounty CEFP must be granted by the WVBE and thereafter by the SBA. Subsequent substantial compliance with all laws and policies will be required when the CEFP contains closures and/or consolidations, regardless of the funding source. The County shall prepare and submit an impact statement and supporting data concerning proposed school closings or consolidations to the WVBE for approval in accordance with WV policy 6204 and WV Code 18-5-13a. Approval must also be granted by the SBA prior to funding any project through the SBA and prior to utilization of Federal funds for school improvement (WV Code 18-9D-15). The CEFP must include all projects that alter the instructional square footage of the facility or exceed $50,000 regardless of the funding source. Required amendments to the plan and/or the plan budget must be submitted to the WVDE and the SBA for approval prior to the initiation of any construction or renovation project and such projects must meet all regulatory requirements and be described in an executive summary that outlines the specifics of the plan which will be submitted to the WVDE and SBA. The Board shall develop, within the CEFP, a ten (10) year school Major Improvement Program (MIP) to address the renovation, repair and safety upgrading of existing facilities and equipment, building systems, utilities and other similar items in connection with renovations, repair, and upgrading of facilities. The MIP facility needs must be identified in the County's current Comprehensive Educational Facilities Plan. In order to apprise the Board of the continuing relevance of the Board’s CEFP, the Superintendent shall: A. annually report to the Board on the: 1. number of resident students attending school; 2. anticipated development of new residential units approved in the County; 3. CEFP update; B. report to the Board on the enrollment by grades during the school year monthly; C. prepare student enrollment projections every year. In planning for the enlargement or modification of its facilities, the Board shall consider not only the number of children whose educational needs must be met but also the physical requirements of the program it deems best suited to meet those needs. The County shall provide suitable accommodations to carry out the educational program of the school including provision for the disabled, pursuant to laws and regulation. Water Bottle Filling Stations Pursuant to State law and WV State Board rule, newly constructed public school buildings shall include the following: A. A minimum of one (1) water bottle filling station on each floor and wing of each public school building; B. At least one water bottle filling station in all school food service areas; C. At least one water bottle filling station near gymnasiums and outdoor learning and activity areas, including playgrounds and athletic facilities; and D. A minimum of at least one water bottle filling station per 200 building occupants projected upon completion of the projected construction. Further, pursuant to State law and WV State Board rule, existing public school buildings undergoing a major improvement (as defined by W.Va. Code 18-9G-2) shall include a minimum of half of the facility’s existing water coolers being retrofitted or replaced to provide water bottle filling capability and be made compliant with the Americans with Disabilities Act, as amended (ADA). Pending the availability of a water supply line and sanitary plumbing, the preferred placement of these stations shall be in the following areas: A. School food service areas; B. Near gymnasiums and outdoor learning and activity areas, including playgrounds and athletic facilities; and C. Grouped toilet areas. Any water bottle filling station installed in a public school building shall: A. dispense filtered, clean drinking water; B. be touchless for sanitary reasons; C. be regularly cleaned to maintain sanitary conditions; and D. be regularly maintained to ensure proper functioning. The Board permits students in schools with one (1) or more water bottle filling stations to carry water bottles. Definitions, as used in this policy, have the following meaning: “Water-bettlefilling-statien“Water bottle filling station means a station to which the following apply: A. The station is designed to fill a bottle with water. B. The station dispenses filtered drinking water. C. The station may be integrated into a drinking fountain. D. The station shall be touchless for sanitary reasons. uv 5 3 a means a project in the furtherance of a facilities plan with a cost of greater than $1,000,000 for the new construction, expansion, or major renovation of the facilities, buildings, and structures for school purposes, including the acquisition of land for current or future use in connection with the construction project; new or substantial upgrading of existing equipment, machinery, or furnishings; and installation of utilities and other similar items related to making the construction project operational. “Construction project” does not include such items as books, computers, or equipment used for instructional purposes; fuel supplies; routine utility service fees and routine maintenance costs; ordinary course of business improvements; and other items whieRthat are customarily considered to result in a current or ordinary course of business operating charge or a major improvement project. “Majer 2 means a project meeting one or more of the following: (A) Increasing the square footage of a school by more than 5,000 square feet; or (B) Any renovations or upgrades to a school with a cost greater than $500,000 where plumbing work constitutes more than twenty percent (20%) of the project’s construction cost. (3) “Public school” means any school under the general supervision of the West Virginia Board of Education pursuant to section two, article XIII of the Constitution of West Virginia and includes any charter school pursuant to §18-5G-1 et seq. of this code. (4) “Water bottle filling station” means a station to which the following apply: (A) The station is designed to fill a bottle with water; (B) The station dispenses filtered drinking water; (C) The station may be integrated into a drinking fountain; and (D) The station shall be touchless for sanitary reasons. | ———___—u cama cman barnes define by anaterpoulton or education! missin the soe csue procedures sloth by WY poe 6208 [he fellowing/sittiations iar netieonsidered School elosuresiaindl thie pracedures!Sek forthlin MN//polieyi6204 shallinoEEPPIyAtS WV State Board policy 6200, Handbook on Planning School Facilities, shall be incorporated by reference in this policy. West Virginia Board of Education policy 6200 West Virginia Board of Education policy 6204 WV Code 18-9D-16 Revised 12/12/19 © Neola 20222024