Revised%20po7100%2C%20Facilities%20Planning.pdf

Parent document: March 7, 2024 Regular Session-03-07-2024.pdf

Text

ACKSON

COUNTY SEHOOIS

Book Policy Manual

Section Ready for the Board

Title Copy of FACILITIES PLANNING

Code po7100

Status

Legal West Virginia Board of Education policy 6200

WV Code 18-9D-16

Adopted January 22, 2015
Last Revised November 3, 2022
Last Reviewed August 23, 2022

7100 - FACILITIES PLANNING

School facilities are an integral and expensive component of the County's educational system. As educational programs
evolve to respond to students’ needs and communities’ expectations, and as current facilities age and become obsolete,
existing facilities must be maintained and monitored. At the same time, county school officials must envision and plan for
future needs. The result of such a system of continuous assessment and forecasting will ensure that facilities are funded
and in place necessary to accommodate a thorough and efficient system of education.

The County supports the delivery of a thorough and efficient education for children by ensuring that every child in the
county has access to educational facilities that are safe, healthy, and well-suited to meet rigorous programmatic demands.
The West Virginia Department of Education (WVDE) has the responsibility to provide guidance to the County in their on-
going efforts to design and operate such facilities.

The County shall develop a ten-year Comprehensive Educational Facilities Plan (CEFP) that addresses the requirements for
new construction and major renovations where applicable. The CEFP not only encompasses new construction and
renovations but also is used in school closures, consolidation, and reconfigurations as well as in developing levees and bond
calls. All aspects of this plan are to be reviewed and verified for accuracy by the County.

The CEFP shall be submitted to the WVDE and the School Building Authority of West Virginia (SBA) in the format described
in WV State Board of Education policy 6200. This plan is to be updated annually in coordination with all projects small and
large, as well as reactive and preventative maintenance. Approval of the dstretCounty CEFP must be granted by the WVBE
and thereafter by the SBA. Subsequent substantial compliance with all laws and policies will be required when the CEFP
contains closures and/or consolidations, regardless of the funding source. The County shall prepare and submit an impact
statement and supporting data concerning proposed school closings or consolidations to the WVBE for approval in
accordance with WV policy 6204 and WV Code 18-5-13a.

Approval must also be granted by the SBA prior to funding any project through the SBA and prior to utilization of Federal
funds for school improvement (WV Code 18-9D-15). The CEFP must include all projects that alter the instructional square
footage of the facility or exceed $50,000 regardless of the funding source. Required amendments to the plan and/or the
plan budget must be submitted to the WVDE and the SBA for approval prior to the initiation of any construction or
renovation project and such projects must meet all regulatory requirements and be described in an executive summary that
outlines the specifics of the plan which will be submitted to the WVDE and SBA.


The Board shall develop, within the CEFP, a ten (10) year school Major Improvement Program (MIP) to address the
renovation, repair and safety upgrading of existing facilities and equipment, building systems, utilities and other similar
items in connection with renovations, repair, and upgrading of facilities. The MIP facility needs must be identified in the
County's current Comprehensive Educational Facilities Plan.

In order to apprise the Board of the continuing relevance of the Board’s CEFP, the Superintendent shall:
A. annually report to the Board on the:
1. number of resident students attending school;
2. anticipated development of new residential units approved in the County;
3. CEFP update;
B. report to the Board on the enrollment by grades during the school year monthly;
C. prepare student enrollment projections every year.

In planning for the enlargement or modification of its facilities, the Board shall consider not only the number of children
whose educational needs must be met but also the physical requirements of the program it deems best suited to meet
those needs. The County shall provide suitable accommodations to carry out the educational program of the school
including provision for the disabled, pursuant to laws and regulation.

Water Bottle Filling Stations

Pursuant to State law and WV State Board rule, newly constructed public school buildings shall include the following:
A. A minimum of one (1) water bottle filling station on each floor and wing of each public school building;
B. At least one water bottle filling station in all school food service areas;

C. At least one water bottle filling station near gymnasiums and outdoor learning and activity areas, including
playgrounds and athletic facilities; and

D. A minimum of at least one water bottle filling station per 200 building occupants projected upon completion of the
projected construction.

Further, pursuant to State law and WV State Board rule, existing public school buildings undergoing a major improvement
(as defined by W.Va. Code 18-9G-2) shall include a minimum of half of the facility’s existing water coolers being retrofitted
or replaced to provide water bottle filling capability and be made compliant with the Americans with Disabilities Act, as
amended (ADA). Pending the availability of a water supply line and sanitary plumbing, the preferred placement of these
stations shall be in the following areas:

A. School food service areas;

B. Near gymnasiums and outdoor learning and activity areas, including playgrounds and athletic facilities; and

C. Grouped toilet areas.
Any water bottle filling station installed in a public school building shall:

A. dispense filtered, clean drinking water;

B. be touchless for sanitary reasons;

C. be regularly cleaned to maintain sanitary conditions; and

D. be regularly maintained to ensure proper functioning.
The Board permits students in schools with one (1) or more water bottle filling stations to carry water bottles.
Definitions, as used in this policy, have the following meaning:
“Water-bettlefilling-statien“Water bottle filling station means a station to which the following apply:

A. The station is designed to fill a bottle with water.

B. The station dispenses filtered drinking water.

C. The station may be integrated into a drinking fountain.

D. The station shall be touchless for sanitary reasons.


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means a project in the furtherance of a facilities plan with a cost of greater
than $1,000,000 for the new construction, expansion, or major renovation of the facilities, buildings, and structures for
school purposes, including the acquisition of land for current or future use in connection with the construction project; new
or substantial upgrading of existing equipment, machinery, or furnishings; and installation of utilities and other similar items
related to making the construction project operational. “Construction project” does not include such items as books,
computers, or equipment used for instructional purposes; fuel supplies; routine utility service fees and routine maintenance
costs; ordinary course of business improvements; and other items whieRthat are customarily considered to result in a
current or ordinary course of business operating charge or a major improvement project.

“Majer 2 means a project meeting one or more of the following: (A) Increasing the
square footage of a school by more than 5,000 square feet; or (B) Any renovations or upgrades to a school with a cost
greater than $500,000 where plumbing work constitutes more than twenty percent (20%) of the project’s construction cost.
(3) “Public school” means any school under the general supervision of the West Virginia Board of Education pursuant to
section two, article XIII of the Constitution of West Virginia and includes any charter school pursuant to §18-5G-1 et seq. of
this code. (4) “Water bottle filling station” means a station to which the following apply: (A) The station is designed to fill a
bottle with water; (B) The station dispenses filtered drinking water; (C) The station may be integrated into a drinking
fountain; and (D) The station shall be touchless for sanitary reasons.

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WV State Board policy 6200, Handbook on Planning School Facilities, shall be incorporated by reference in this policy.

West Virginia Board of Education policy 6200
West Virginia Board of Education policy 6204
WV Code 18-9D-16

Revised 12/12/19

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