Document type | proposal |
---|---|
Date | 2020-06-01 |
Source URL | https://go.boarddocs.com/wv/rand/Board.nsf/files/CZAK6V4FF650/$file/BSN%20OMNIA%20Due%20Diligence%20Documentation.pdf |
Entity | randolph_county_schools (Randolph Co., WV) |
Entity URL | https://boe.rand.k12.wv.us/ |
Raw filename | BSN%20OMNIA%20Due%20Diligence%20Documentation.pdf |
Stored filename | 2020-06-01-14f340ac92951d69b4e61501858a3ff5-proposal.txt |
Parent document: Regular Board Meeting - 5_00 p.m. - AMENDED-01-16-2024.pdf
USFR Compliance Questionnaire for RFP #20-06 Athletic, Physical Education Supplies, and Team Uniforms 1. Based upon review of this contract for the procurement of construction, materials, and/or services that exceeded $100,000, did the cooperative follow the School District Procurement Rules (R7-2-1001 et seq)? a. For this contracts awarded through competitive sealed bidding or competitive sealed proposals, did the cooperative: 1) 2 A 3 A 4 A 5 A 6 ne Give adequate notice of the invitation for bid (IFB) or request for proposal (RFP)? R7-2-1022 or R7-2-1042(C) Compile and maintain a list of persons who requested to be added to a list of prospective bidders, if any? R7-2-1023 Issue the IFB or RFP at least 14 days before the due date and time set for bid or proposals, as applicable, unless a shorter time was determined necessary? R7-2-1024(A) _ or R7-2-1042(B) Include all required information in the IFB or RFP? (Note: If the answer is “No,” the “Comments” should specifically indicate which requirements were not complied with.) R7-2-1024(B) or R7-2-1042(A) Stamp sealed bids or proposals with the time and date upon receipt and store bids or proposals unopened until the due date and time set for opening? R7-2-1029 or R7-2-1045 If a multiple award was made for the IFB or RFP: i. Did the cooperative establish and follow procedures for the use of multiple award contracts? R7-2-1031(D) and R7-2-1050(C) ii. Did the cooperative include in the solicitation(s) notification that multiple contracts may be awarded, the cooperative’s basis for determining whether to award multiple contracts, and the criteria for selecting vendors for the multiple contracts? R7-2-1031(C) and R7-2-1050(B) iii. Determine, with the specific reason(s) in writing, that a single award was not advantageous to the cooperative’s members and retain documentation that supported the basis for a multiple award? R7-2-1031(D) iv. Limit contract awards to the least number of suppliers necessary to meet the requirements of the members? R7-2-1031(D) and R7-2-1050(C) YES YES/NO COMMENTS YES YES Ads & Affidavits YES Bidders List YES RFP Document, Page 1 YES RFP Document YES Time Stamped Responses YES YES RFP Document, Page 10 Multiple Award YES Justification 7) For contracts where only one responsive bid or proposal was received, determine that the price submitted was fair and reasonable, and that either other prospective offerors had reasonable opportunity to respond or there was not adequate time for resolicitation, and retain documentation that supported the basis for the determination? R7-2-1032 or R7-2-1046(A)(1) b. For this contract awarded through competitive sealed bidding, did the cooperative award the contracts to the lowest responsible and responsive bidder whose bid conformed, in all material respects, to the requirements and evaluation criteria set forth in the IFB? (Note: If the answer is “No,” the “Comments” should specifically indicate which requirements were not complied with.) R7-2-1031 c. For this contract awarded through competitive sealed proposals, did the cooperative award the contract to the offeror whose proposal was determined, with the specific reason(s) in writing, to © most advantageous to the cooperative’s members based on the factors set forth in the RFP and retain documentation that supported the determination? R7-2-1050 . Did the cooperative have signed conflict-of-interest disclosures filed for any employee or nonemployee evaluation committee members? R7-2-1008 and R7-2-1015 . If the cooperative used a qualified select bidders list to procure construction services, did the cooperative comply with requirements of R7-2-1101? . If the cooperative used construction-manager-at-risk, design-build, or job-order-contracting to procure construction services, did the cooperative comply with the requirements of R7-2-1100 through R7-2-1115? . If the cooperative procured goods and services using reverse auctions or electronic bidding, did the cooperative comply with the requirements of R7-2-1018, R7-2-1021, or R7-2-1041? . For purchases made through the Simplified School Construction Procurement Program, did the cooperative follow the requirements of R7-2-1033? (Note: If the answer is “No,” the “Comments” should specifically indicate which requirements were not complied with.) . If the cooperative used multi-term contracts for any of the contracts tested in question 1: a. Were the terms and conditions of renewal or extension, if any, included in the IFB or RFP? A.R.S. §15-213(K) and R7-2-1093 b. For materials or services and contracts for job-order-contracting construction services that were entered into for more than 5 years, did the cooperative determine in writing, before the procurement solicitation was issued, that a contract of longer duration would be advantageous to its members? A.R.S. §15-213(K) and R7-2-1093 . Did the cooperative prevent additional purchases by new members that would materially change the volume of goods or services estimated in the original solicitation? R7-2-1011 YES/NO COMMENTS YES N/A Recommendation of YES Contract Award Evaluation Committee YES Member Statements N/A N/A N/A N/A RFP Document, YES Appendix A N/A YES YES/NO COMMENTS 9. Did the cooperative maintain current cooperative purchasin agreements with participating school districts? R7-2-1191 throug R7-2-1195 YES For questions 10 and 11: If the cooperative had any emergency or sole source procurements, the audit firm must test all such procurements. 10. Based upon review of any emergency procurements, was the basis for each emergency procurement reasonable; did the cooperative maintain a written statement for each emergency procurement documenting the basis for the emergency, the selection of the particular contractor, and why the price paid was reasonable; and was such statement signed by the individual authorized to initiate emergency procurements? R7-2-1055 and R7-2-1056 N/A 11. Based upon review of any sole source procurements, was the basis for the sole source procurement reasonable, and did the cooperative retain its written determination that there was only one source for the required materials, service, or construction items? R7-2-1053 N/A