Regular Board Meeting - 5_00 p.m. - AMENDED-01-16-2024.pdf

Document type	amendment
Date	2024-01-16
Source URL	—
Entity	randolph_county_schools (Randolph Co., WV)
Entity URL	https://boe.rand.k12.wv.us/
Raw filename	Regular Board Meeting - 5_00 p.m. - AMENDED-01-16-2024.pdf
Stored filename	2024-01-16-9c5cced3e56492d330e2a87f3b0f1cec-amendment.txt

Supplementary Documents

Text

Tuesday, January 16, 2024
Regular Board Meeting - 5:00 p.m. - AMENDED
40 11th Street
Elkins, WV 26241

1. Meeting Opening

Subject : A. Call to Order

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 1. Meeting Opening

Type : Procedural

Public Content

"This meeting is a meeting of the Board of Education in public for the purpose of conducting the County
School Systems business and is not to be considered a public community meeting. There is a time for
public participation during the meeting as indicated in agenda item Delegation and Public Comments.”

To view the meeting's live stream video, please go tohttps://teams.microsoft.com/I/meetup-join/19%
Sameeting_ZiMwYTdkZGUtZWNhMCOOMzc2L ThiOTctYj|Q5NTY4Y2EyNTU0%40thread.v2/0?context=%
70%22Tid%22%3a%22e01 9b04b-330c-467a-8bae-09fb17374d6a%22%2c%220id%22%3a%

2262841 938-c1 fe-4c1 c-9754-9bid7d30di3d%22%7d. Video will not appear until shortly before the
meeting starts. To listen to the audio stream

+1 304-553-7794,,757372954#Phone Conference ID:757 372 954#.

Subject : B. Pledge of Allegiance

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 1. Meeting Opening

Type : Procedural

2. School Calendar Hearing #2

Subject : A. School Calendar Hearing #2

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 2. School Calendar Hearing #2

Type : Discussion, Information, Procedural

Public Content

The proposed calendar for the 2024-2025 school year will be presented and public comments will be
heard.

3. Delegations and Public Comments

Subject : A. Public Comments

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 3. Delegations and Public Comments

Type : Information

4. Informational Reports/Recognitions

Subject : A. RCS SOR 2 Success Team Science of Reading
Presentation for BOE

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 4. Informational Reports/Recognitions

Type : Discussion, Information

Public Content

The RCS SOR (Science of Reading) team will be doing a presentation of how SOR is being implemented
in RCS.

5. Consent Calendar

Subject : A. LPN Textbook Purchase 24-25 Class

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 5. Consent Calendar

Type : Action, Discussion, Information

Recommended Action : Motion to approve the purchase of textbooks for the 2024-

2025 LPN Class, from Elsevier at a cost of $1,889.10 per
student per year for a total class cost of $34,003.80, and
will be paid using LPN funds.

Goals : Goal #3 - Increase Communication and Community
Connections
Goal #2 - Monitor and Provide Support for Student
Achievement in Randolph County Schools
Goal #1 - Monitor the Financial Operations of Randolph
County Schools

Public Content

The Superintendent requests approval to purchase textbooks for the 2024-2025 LPN Class. Two vendors
responded, Elsevier provided the lowest bid at a cost of $1,889.10 per student per year for a total class
cost of $34,003.80.

Funding will be provided by the following sources:

LPN Funds

File Attachments
LPN Textbooks 24-25-01052024081206.pdf (310 KB)

Motion & Voting

Motion to approve the purchase of textbooks for the 2024-2025 LPN Class, from Elsevier at a cost of
$1,889.10 per student per year for a total class cost of $34,003.80, and will be paid using LPN funds.

Motion by Philip Chua, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : B. Bleacher Purchase for Tygarts Valley Gym

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 5. Consent Calendar

Type : Action, Discussion, Information

Recommended Action : Motion to approve the purchase of new bleachers for the

gym at Tygarts Valley Middle/High School. The bleachers
are being purchased from BSN Sports at a price of
$86,422.50, and will be paid with a donation of $43,000.00
from Davis Trust Company, and the remaining amount of
$43,422.50 will be paid with the Permanent Improvement

Fund.
Goals : Goal #3 - Increase Communication and Community
Connections

Goal #2 - Monitor and Provide Support for Student
Achievement in Randolph County Schools

Goal #1 - Monitor the Financial Operations of Randolph
County Schools

Public Content

The Superintendent recommends approval topurchase new bleachers for Tygarts Valley Middle/High
Schoolgym. The bleachers are being purchased from BSN Sports through the OMNIA contract, where
they were already bid, at a price of $86,422.50. The cost of the bleachers will be paid with a donation of
$43,211.00 from Davis Trust Company and the remaining amount of $43,211.50 will be paid with the
Permanent Improvement Fund. The quote and OMNIA contract are attached.

File Attachments

Tygarts Valley High School Bleacher Quote BSN.pdf (16 KB
BSN OMNIA Due Diligence Documentation.padf (37 KB)

OMNIA BSN Award Letter Renewal.pdf (258 KB)
Motion & Voting

Motion to approve the purchase of new bleachers for the gym at Tygarts Valley Middle/High School.
The bleachers are being purchased from BSN Sports at a price of $86,422.50, and will be paid with a

donation of $43,000.00 from Davis Trust Company, and the remaining amount of $43,422.50 will be
paid with the Permanent Improvement Fund.

Motion by Philip Chua, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : C. Pole Vault System Purchase

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 5. Consent Calendar

Type : Action, Discussion, Information

Recommended Action : Motion to approve the purchase of a pole vault landing

system, standards, and crossbars to be used by Elkins High
School, Elkins Middle School and Tygarts Valley Middle/High
School from MFAC, LLC at a total cost of $22,470.00. The
purchase will be paid with a Snowshoe Foundation Grant in
the amount of $10,888.00, and the three schools, EHS, EMS
and TVMHS contributing $3,860.67 each.

Goals : Goal #8 - Increase Communication and Community
Connections
Goal #2 - Monitor and Provide Support for Student
Achievement in Randolph County Schools
Goal #1 - Monitor the Financial Operations of Randolph
County Schools

Public Content

The Superintendent recommends approval to purchase a pole vault landing system, standards, and
crossbars to be used by Elkins High School, Elkins Middle School and Tygarts Valley Middle/High
School. The lowest bid was MFAC, LLC at a total cost of $22,470.00. This purchase will be paid with a
Snowshoe Foundation Grant in the amount of $10,888.00, and the three schools, EHS, EMS and TVMHS
contributing $3,860.67 each.

File Attachments
Pole Vault System Quotes.pdf (2,215 KB)

Motion & Voting

Motion to approve the purchase of a pole vault landing system, standards, and crossbars to be used by
Elkins High School, Elkins Middle School and Tygarts Valley Middle/High School from MFAC, LLC ata
total cost of $22,470.00. The purchase will be paid with a Snowshoe Foundation Grant in the amount of
$10,888.00, and the three schools, EHS, EMS and TVMHS contributing $3,860.67 each.

Motion by Philip Chua, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : D. HMH Insights for Leaders Summit in Tucson,
Arizona

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -

AMENDED
Category : 5. Consent Calendar
Type : Action, Discussion, Information
Recommended Action : Approval of Amy Rowan-Smith and Cynthia Bodkin to

attend the Insights for Leaders Summit in Tucson, AZ
February 28-March 1, 2024.

Public Content

The superintendent recommends the approval of Amy Rowan-Smith and Cynthia Bodkin to attend the
Insights for Leaders Summit in Tucson, AZ from February 28-March 1, 2024. There will be no cost to
Randolph County Schools as this summit is funded by HMH. This conference will focus on improving
instructional decisions and student outcomes by applying insights from assessment data through a series
of workshops and peer-to-peer conversations. This conference will support the county's ELA program

and provide guidance on processing data to support the continued implementation of the Third Grade
Success Act.

File Attachments

HMH Insights for L r mmit.pdf (1,273 KB

Motion & Voting

Approval of Amy Rowan-Smith and Cynthia Bodkin to attend the Insights for Leaders Summit in
Tucson, AZ February 28-March 1, 2024.

Motion by Philip Chua, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

6. Minutes/Agreements/Contracts

Subject : A. Minutes - 12/19/23 Regular Meeting
Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 6. Minutes/Agreements/Contracts

Type : Action, Discussion, Minutes

Recommended Action : Motion to approve the minutes from the December 19,
2023 Regular Meeting of the Randolph County Board of
Education.

Minutes : View Minutes for Dec 19, 2023 - Regular Board Meeting -

5:30 p.m.

Public Content

The Superintendent recommends approval of the minutes from the December 19, 2023 Regular Meeting
of the Randolph County Board of Education.

Motion & Voting

Motion to approve the minutes from the December 19, 2023 Regular Meeting of the Randolph County
Board of Education.

Motion by Janie Newlon, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : B. Minutes - 1/2/24 Regular Meeting
Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 6. Minutes/Agreements/Contracts

Type : Action, Information, Minutes

Recommended Action : Motion to approve the minutes from the January 2, 2024
Regular Meeting of the Randolph County Board of
Education

Minutes : View Minutes for Jan 2, 2024 - Regular Board Meeting -
5:00 p.m.

Goals : Goal #3 - Increase Communication and Community
Connections

Goal #2 - Monitor and Provide Support for Student
Achievement in Randolph County Schools

Goal #1 - Monitor the Financial Operations of Randolph
County Schools

Public Content

The Superintendent recommends approval of the minutes from the January 2, 2024 Regular Meeting of
the Randolph County Board of Education.

Motion & Voting

Motion to approve the minutes from the January 2, 2024 Regular Meeting of the Randolph County
Board of Education

Motion by Janie Newlon, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

7. Financial

Subject : A. December 2023 Budget Revisions

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 7. Financial

Type : Action, Discussion, Information

Recommended Action : Motion to Approve

Goals : Goal #1 - Monitor the Financial Operations of

Randolph County Schools

Public Content

The Superintendent recommends approval of the December 2023 budget revisions. Attached are copies of the entriesfor the period
beginning December 1, 2023, and ending December 31, 2023.Budget Supplements were $37,842 in Fund 11 and $7,613 in Fund 61.
Budget Transfers were $732,644 in Fund 11.

File Attachments
B Revisions December 2023. pdf (186 KB

Motion & Voting

Motion to Approve

Motion by Philip Chua, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : B. December 2023 Financial Report

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 7. Financial

Type : Action, Discussion, Information

Recommended Action : Motion to Approve

Goals : Goal #1 - Monitor the Financial Operations of

Randolph County Schools

Public Content

The Superintendent recommends approval of the December 2023, Treasurer Report. Attached you will find a copy of the December 2023

Financial Report and Cash Journal. These reports are unaudited.

File Attachments

Monthly Financial Report December 2023.pdf (345 KB)
Cash Journal December 2023.pdf (49 KB)

Motion & Voting
Motion to Approve
Motion by Philip Chua, second by Janie Newlon.

Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : C. Accounts Payable

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 7. Financial

Type : Action, Discussion, Information

Recommended Action : Motion to Approve Accounts Payable

Goals : Goal #1 - Monitor the Financial Operations of

Randolph County Schools

Public Content

The Superintendent recommends approval of accounts payable for the period beginning December 21, 2023 and ending January 5, 2024.
The total amount of accounts payable for theperiod is $737,127.27.

A list of the bills is available for review uponrequest. Please contact the Finance Department at 304-636-9150 Ext 122 for further information.
In addition, the Finance Department requests that the Board continue to pay bills on a weekly basis in order to avoid late charges and take
advantage of discounts.

File Attachments
AP as of 1.5.24.pdf (134 KB)

Motion & Voting

Motion to Approve Accounts Payable

Motion by Philip Chua, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

8. Personnel (All personnel actions are pending proper

certification requirements per WV Code 18A-2)

Subject : A. Salary Upgrade: Professional

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 8. Personnel (All personnel actions are pending proper

certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

ffective Name

/1/2024 Joelle Kenney AS
/4/2024 Rebecca Vance

Consent

Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing
several items for approval of the Board by a single motion. Most of the items listed under the consent
agenda have gone through Board subcommittee review and recommendation. Documentation
concerning these items has been provided to all board members and the public in advance to assure an
extensive and thorough review. Items may be removed from the consent agenda at the request of any
board member.

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : B. Retirement: Professional

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

6/30/2024 |Tammy Tucker {Curriculum Specialist: Math
6/30/2024 4th Grade Teacher JRES

Consent

concerning these items has been provided to all board members and the public in advance to assure an
extensive and thorough review. Items may be removed from the consent agenda at the request of any
board member.

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : C. Employment: Professional

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

Effective
1/17/2024 Tiffany Carr Substitute Teacher CS

Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : D. Unpaid Leave of Absence: Service Personnel

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 8. Personnel (All personnel actions are pending proper

certification requirements per WV Code 18A-2)
Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

1/1/2024-1/31/2024 ||Charles Daniels |[Bus Operator 46-A, RCS

Consent

board member.
Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : E. Resignation: Service Personnel

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

Effective [Name Position Location _|
1/12/2024 |Leonard Markley Mechanic/Bus Operator CS

Consent

board member.

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : F. Transfer: Service Personnel

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

1/18 , Cafeteria Manager,
/2024 Evelyn Floyd Cafeteria Manager, EMS NORTH

1/18
/2024 Melody Jones Cook II, EMS Cook II, NORTH
Samantha Classroom Aide Itinerant, .

Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : G. Employment: Service Personnel

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 8. Personnel (All personnel actions are pending proper

certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

/18/2024 Nickolas Corrick Bus Operator 38-A [RCS
/18/2024 = |*Tammie Taylor ECCAT/Aide BEVERLY

* Until the return of the regular employee or the position becomes vacant.

Consent

board member.
Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : H. Resignation: Extra Curricular

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

1/4/2024 ||Michael Johnson __ Assistant Volleyball Coach
1/10/2024 {Charles Clarkson _ |/Head Football Coach

Consent

agenda have gone through Board subcommittee review and recommendation. Documentation
concerning these items has been provided to all board members and the public in advance to assure an
extensive and thorough review. Items may be removed from the consent agenda at the request of any
board member.

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

Subject : |. Employment: Extra Curricular

Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

Effective |Name__—JPosition Location
1/17/2024 |Zachary Neff Assistant Football Coach EHS

Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett

9. Superintendent Reports

Subject : A. Student Achievement
Meeting : Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

Category : 9. Superintendent Reports

Type :
Subject :
Meeting :

Category :
Type :

Goals :

Subject :
Meeting :

Category :
Type :

B. Updates and Reports

Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

9. Superintendent Reports
Discussion, Information, Reports

Goal #8 - Increase Communication and Community
Connections

C. Projects Update

Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

9. Superintendent Reports

10. Future Meetings

Subject :
Meeting :

Category :
Type :

Public Content

Date Purpose Time Location

A. Future Meetings

Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

10. Future Meetings

Information, Procedural

2/6/2024 Regular Meeting 5:30 p.m. Central Office
2/20/2024 Regular Meeting 5:30 p.m. Central Office
3/5/2024 Regular Meeting 5:30 p.m. Central Office
3/11/2024 Special Meeting 5:00 p.m. Central Office
3/12/2024 Special Meeting 5:00 p.m. Central Office
3/19/2024 Regular Meeting 5:30 p.m. Central Office

11. Adjournment

Subject :
Meeting :

Category :
Type :
Recommended Action :

Goals :

A. Meeting Adjournment

Jan 16, 2024 - Regular Board Meeting - 5:00 p.m. -
AMENDED

11. Adjournment
Action, Procedural
Motion to Adjourn

Goal #3 - Increase Communication and Community
Connections

Motion & Voting
Motion to Adjourn
Motion by Janie Newlon, second by Philip Chua.

Final Resolution: Motion Carries
Yea: Amanda Smith, Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett