Midland%20%20Playground%20Equipment-05152024104840.pdf

Parent document: Regular Board Meeting - 5_30 p.m.-05-21-2024.pdf

Text

_ Midland Elementary School

Teena C. Wallace, Principal
150 Kennedy Drive, Elkins, WV 26241 (304) 636-9186 (Phone) (304) 636-9187 (Fax)

May 15, 2024

Randolph County Board of Education
40 11% Street
Elkins, WV 26241

Dear Superintendent Schmidlen:

] respectfully request the following information to be placed on a Randolph County Board
of Education Agenda for action by the members of the Randolph County Board of
Education.

Midland has been trying to add more equipment to our existing playground for the past
few years. Through various fundraising projects along with the “ARP Outdoor” we now
have the funds to move forward with the purchase and installation of the Eagle’s Perch

and the Deluxe Mountain Climber.

The total costs of the equipment and installation will be $22, 555.92 to be purchased from
GameTime/Cunningham Recreation.

Thank you for your time and consideration in the purchase of playground equipment for
Midland Elementary.

“Teena C Wallace
Principal



Midland Elementary School - Freestanding (Rev 1)

GameTime c/o Cunningham Recreation
PO Box 240981.

Charlotte, NC 28224

800.438.2780

704.525.7356 FAX

Randolph County School District (WV)
Attn: Amanda Belan
150 Kennedy. Drive
Elkins, WV 26241

GameTime - Eagle’S Perch

GameTime - Deluxe Mountain Climber Painted

MISC - Installation of Above Equipment

GametTime - 12" Playground Border

GameTime - Access Playcurb-W/Adap -

GT-Impax - Engineered Wood Fiber Safety Surfacing (C'Y)-

e Area: 1,080 Sq.Ft.
« Thickness (Compacted}: 12"

MISC - Installation of Above Surfacing & Curbs

abelan@k12.wv.us
Qua P De Mile
1 657
1 P988
fAccent: }
1 INSTALL
31 4862
1 4858
54 EWF
1 INSTALL
Comments

* Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be responsible for .

03/21/2024
. Quote #
169108-01-02

Ship to Zip 26241

$5,316.00
$5,687.00

$4,350.00
$83.00
$820.00
$23.99

$1,415.00

$5,316.00
$5,687.00

$4,350.00
$2,573.00

$820.00
$1,295.46

$1,415.00

unknown conditions such as buried utilities, ree stumps, bedrock or any concealed materials or conditions that may result in additional costs.

Tnokdes ewather

Page 7 of 3



GameTime c/o Cunningham Recreation . 63/21/2024

PO Box 240981 -.. Quote #
Charlotte, NC.28224 : : 169108-01-02
800.438.2780 ;

704.525.7356 FAX

Midland Elementary School - Freestanding (Rev 1)

GAMETIME_- TERMS & CONDITIONS:

+ PRICING: Due to volitile economic demand, pricing is valid for 30 days. Pricing.is subject to change. Request

updated pricing when purchasing from quotes more than 30 days old.
» TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with
‘approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or
as otherwise negotiated upon credit application review. Pre-payment may be required for equipment orders totaling less than $5,000.

|
Payment by VISA, MasterCard, or AMEX Is accepted (If you elect to pay by credit card, GameTime charges a 2.50% |
processing fee that is assessed on the amount of your payment. This fee is shown as a separate fine item and |
included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire |

|

without any additional fees.}, Checks should be made payable to Playcore Wisconsin, Inc. d/b/a GameTime unless otherwise
directed. Any order exceéding $300,000 will require progress payments during the course of compietion. ,

« CREDIT APPLICATION: Required for all non-governmental agencies and those entities who have not purchased from GameTime within the
previous twelve calendar months.

+ FINANCE CHARGE: A 1.5% monthly finance charge (or. maximum permitted by law) will be added to all invoices over 30 days past due.

+ CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT)
are eligible for a 3% cash-with-order (CWO) discount.

« ORDERS: Ali orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase piers must be. made out fo
Playcore Wisconsin, Inc. d/b/a GameTime.

* FREIGHT CHARGES: Shipments shall be.F.0.B. destination. Freight charges prepaid and added separately.

e¢ SHIPMENT: Standard Lead time is 10-12 weeks (some items may take longer) after receipt and acceptance of purchase order credit !
application, color selections and approved drawings or submittals. -

* PACKAGING: All goods shall be packaged in accordance with acceptable commerciai practices and marked to preclude confusion during
unloading and handling.

« RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to

; packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit acclaim to Cunningham
Recreation within 15 Days: Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or
discrepancy in quantities received within 60 days of receipt.

« .RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted frorn
any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns
must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to |
merchantable condition. Uprights & custom products cannot be returned. ‘ |

» TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate musi be submitted at time of
order or taxes will be added to your invoice.

INSTALLATION CONDITIONS:

« ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery.

« STORAGE: Customer is responsible for providing a secure location to off-load and store the. equipment during the installation process.
Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made
and noted on the quotation.

« FOOTER EXCAVATION: Installation pricing. is based on footer excavation through earth/soil.only. Customer shall be responaible for
unknown conditions such as buried utilities (public & private), tree stumps, rock, ar any concealed materials or conditions that may result in
additional labor or materials cost.

e UTILITIES: Installer will contact 811 to locate all public utilities prior to layout and excavation of any footer holes. Owner is responsible for
locating any private utilities. |

« ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated
in this quotation. !f additional site work or specialized equipment is required, pricing is subject to change. !

Page 2 of 3


GameTime c/o Cunningham Recreation 03/21/2024
PO Box 240981 . Quote #
Charlotte, NC 28224 169 108-01-02
800.438.2780

704.525.7356 FAX

Midland Elementary School - Freestanding (Rev 1)

ACCEPTANCE OF QUOTATION:

Acceptance of this proposal indicates your agreement to the ferms and conditions stated herein.

Accepted By {printed}: Title:
Telephone: Fax:
P.O. Number: : Date:

Purchase Amount: $22,555.92
SALES TAX EXEMPTION CERTIFICATE #: . :

(PLEASE PROVIDE A COPY OF CERTIFICATE)

Salesperson's Signature Customer Signature
BILLING INFORMATION:

Bill to:

Contact:

Address:

Address:

City, State: Zip:
Tel: : Fax:

E-mail:

SHIPPING INFORMATION:

Ship to:

Contact:

Address:

Address:
City, State: __ Zip:
Te Frax:

E-mail:

Page 3 of 3


(CURBING |
TYPE | PLSTC
LN FT[ 128 |
[SURFACING _|
TYPE [Ewe |
SQ FT| 1,080 _|
[DEPTH 12” J
1 5

MOUNTAIN CLIMBER
PAINTED

SCALE IN FEET

[SIO] ( Midland Elementary School "This play aieareae
Gametime} (20) ( ™ ry eaten ag" x 31-6"
[EeRriFieo] — s recommended Data:
. APEAY CORE compeny Elkins, WV for children ages This drawing Gan ba : 03/20/2024
a 150 FlayCore Drive SE 15) Representative 5-12 scaled only when in consumer Product Safety Commissicn, Drawing Name:
Fort Payne, AL 35967 ern Cunningham Recreation an 11"x 17" format ASTM standard F 1487 and Canadian 169108-01-02

www.gametime.com Standard CANICSA-Z-614



WillyGoat Equipment Quote #D25663

WillyGoat Toys & Playgrounds <fun@willygoat.com>
Fri 4/5/2024 11:20 AM .

To:Amanda Belan <abelan@k12.w.us>

You don't often get email from fun@willygoat.com. Learn why this is important

+ WillyGoat’ QUOTE #25663

WillyGoat Quote

Below is the quote you requested. All quoted prices assume payment via ACH, check, or
wire, Paying with a credit card will void any discounts. To place an order, please give us a

call or reply to this email at fun@willygoat.com
Dies net inekide-

Youre. boider
Q, Sur Saar

Quote summary

Craggy Pinnacle x 1

$5,962.00
PCROO1
Super Geo Dome Climber x 1

Galvanized $4,222.00
501-121 ;

Playground Equipment Crating Fee x 1 |
Over 10 Feet oo $240.00


Standard Installation for Play system - 20 x 1
Multiple Items - D25663—
Installation-D25663

Discount @@ GOOD THROUGH 4-

30-2024
Subtotal
Shipping

Total

$9,900.00

-$853.00

$19,471.00
$2,229.00

$21,700.00 USD

You saved $853.00

To pay via wire or check, please give us a call or email us at fun@willygoat.com

Customer information

Shipping address

Amanda Belan

Midland Elementary School
150 Kennedy Drive

Elkins WV 26241

United States

Visit
our
store


Shipping method
Freight Shipping
$2,229.00

Store information

Store address Store info
WillyGoat LLC Email: fun@willygoat.com
PO Box 59278 Phone: 888.920.4628
Birmingham, AL 35259

if you have any questions about your quote, reply to this email or contact us at fun@willygeat.com

Discounts are void and quotes expire after the date listed in the discount section as "Good Through". Payment or
approved purchase orders must be received by the quote expiration to maintain the quoted price. This transaction
may be subject to use taxes. The purchaser is responsible for complying with their state and local use tax
requirements and will be required to provide proof of tax exemption.

lf your organization is tax exempt and you did not upload your tax certificate when requesting a quote, please click
here to upload or reply to this email with your tax exemption certificate. We will review it and send you a quote
without taxes.

Unless otherwise agreed upon, payment must be paid in full upon ordering. Orders paid for by credit card will void
any discounts offered. WillyGoat accepts purchase orders fromm some schools and government organizations.
Orders destined outside the continental United States must be prepaid via bank wire. Payment address for
purchase orders is WillyGoat LLC, PO Box 59278, Birmingham, AL 35259.

By ordering you accept terms and conditions of WillyGoat, LLC policy located https:/Awillygoat.com/policies. We
suggest you thoroughly review the Terms of Service as well as our Shipping and Return Policies before placing an
order. Please contact us with any questions you may have!

Lead times for items labeled “Quick Ship" are only valid while supplies last and are subject to change with
inventory levels. Order quickly to secure the current lead time, or check with our customer service team to confirm
the lead times before placing your order. We are happy to offer some products with a quick lead time, generally
referred to as "Quick Ship" products. lf you would like to order a quick ship item, please note that ordering
multiple items fromm the same manufacturer will ship according to the longest lead time for the products in that
order. We can accommodate a quick shipment alongside a longer lead time, if needed, but it may incur costs to
separate your shipments.

Order must be confirmed either on the phone with WillyGoat customer service at 888.920.4628, via email by
replying to this email, or oy purchase order to fun@willygoat.com.

Instailation is not included unless specifically noted above in the quote.
For orders where installation ts specifically noted, please read the following:

Site for installation should be a level grassy surface and allow for unrestricted access of trucks and machinery. Site
should have water and electrical access as well as trash facilities for box, bag, and excess waste. Customer
understands it is their responsibility to obtain and pay for any permits or government regulations. Further, it is the
customer's obligation to understand and immediately notify WillyGoat and the installer of any rules and
regulations, government or otherwise, and will be responsible for any labor, time or cost delay due to such


compliance and delays. Customer shail be responsible for unknown conditions such as buried utilities, tree stumps,
- rock, concrete-like substance, or any concealed materials or conditions that may result in additional labor or
materials cost. Customer must do an inventory and is responsible for unloading of the equipment at delivery, The
equipment must be placed within close proximity of the installation site. Any missing parts not noted and ordered
with WillyGoat before installer arrives will be the responsibility of the customer. Installation services are NOT
provided for playground borders or muich unless explicitly stated in the quote above. Customer will be billed
hourly or per job for any additional costs by the installer. Customer acknowledges that by signing off on the
installation, any additional services or requests will incur additional fees that are their responsibility in full.
Additionally, if such a request is submitted, all prior balances must be paid in full before the service is handled. Ail
disputes arising out of payment for services will be handled. in the jurisdiction of Jefferson County, Alabama.

For orders in excess of $5,000 or that require installation, please print and email this signed quote to
fun@willygeat.com.


Miracle Recreation Equip. Co.
878 E.US Hwy 60

Monett, MO 65708
1-888-458-2752

Prepared For:

Project Name & Location:

Ms. Amanda Belan
Midland Elementary School
150 Kennedy Drive

Elkins, WV 26241
304-636-9186 (phone)
abelan@k12.wv.us

End User:

Ms. Amanda Belan

Midland Elementary School
150 Kennedy Drive

Elkins, WV 26241
304-636-9186 (phone}
abelan@k12.wv.us

Ship To Address:

Ms. Amanda Belan
Midland Elementary School
150 Kennedy Drive

Elkins, WY 26241
304-636-9186 (phone)
abelan@k 12. wv.us

Quote Number: RO0102240032
Quote Date: 5/1/2024
Valid For: 30 Days From Quote Date

QUOTE: R0102240032

Prepared by:
METRO RECREATION INC

4907 Camden Place North
Jefferson, MD 21755 USA
2404092870 (phone)
tom@metrorecreation.com

PlayArea_Q1
Product line: Freestanding
Age group: 2-12

Global defaults

Boulder Ridge
Touch Up Paint

Dyes not tnchde inghllation.

Page 1 of 4

Components

Part Number Description Oty

4032 18° GEODESIC CLIMBER MIRA 1

44012R 6' MIRACLE TIMBER 12" HIGH W/2 30" STAKES-RB 24

4403R MIRACLE TIMBER OPENING KIT-RECYCLED 1
BLACK ;

8194 BOULDER RIDGE ROCK WALL4 SEC, IN-GRND 1

9259202. TOUCH UP PAINT KIT- FREESTANDING (NO 1
PRICE)

5/1/2024

Weight Unit Price Total
475.00 5,252.00 5,252.00
35.00 101.00 2,424.00
30.00 376.00 3/6.00
600.00 6,713.00 6,713.00
0.00 0.00 0.00


-RiskSign_Included
Product line: Freestanding
Age group:

Global defaults

Post - FS

Components .

Part Number Description Qty
7872 RISK MANAGEMENT SIGN - ENGLISH (NO PRICE) 1

Additional Items

Part Number Description Qty
_ 925961 THUMB DRIVE 2GB - MREC

INSTALL INSTALL BOOK FOR PP ORDERS 1
BOOK

Parts By Other
Part Number Description . aty
4242024: 80 cubic yards of Certified Engineered Wood Fiber 1

Surfacing
Totals:

Weight
0.00

Weight

0.00 —

0.00

Weight
0.00

Unit Price
0.00

Unit Price
0.00
0.00

Unit Price
“2 430.00

Equipment Weight: 1,945.00 Ibs

Equipment List: $14,765.00

Discount Amount: -$2,900.00
Equipment Price: $11,865.00
Freight: $1,163.20
Installation: $0.00
Products by Other: $2,430.00
SubTotal: * $15,458:20
Estimated Sales Tax*: $0.00

Notes:

Grand Total: $15,458.20

Total
0.00

Total
0.00
0.00

Total
2,430.00

This Quote shall not become a binding contract until signed and delivered by both Customer and Miracle Recreation Equipment Company

(“Miracle”). Sales Representative is not authorized to sign this Quote on behalf of Miracle or Customer, and signed Quotes cannot be accepted from

Sales Representative. To submit this offer, please sign below and forward a complete signed copy of this Quote directly to “Miracle Sales

Administration” via fax (417) 235-3551 or email: orders@miraclerec.com, Upon acceptance, Miracle will return a fully-signed cépy of the Quote to

5/1/2024
. QUOTE: RO102240032. ..... ..

Page 2 of 4


» Castomer (with copy to Sales Representative) via fax or email.

THIS QUOTEIS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. Miracle objects to any other terms proposed by
Customer, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Customer authorizes Miracle to ship the
Equipment and agrees to pay Miracle the total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by
Miracle. Payment terms are Net-30 days from invoice date with approved credit and all charges are due and payable in full at PO Box 734154,
Dallas, TX 75373-4154, unless notified otherwise by Miracle in writing. Customer agrees to pay all additional service charges for past due
invoices. Customer must provide proper tax exemption certificates to Miracle, and shall promptly pay and discharge all otherwise applicable taxes,
license fees, levies and other impositions on the Equipment at its own expense. Purchase orders and payments should be made to the order of
Miracle Recreation Equipment Company.

Quote Number: RO102240032 Quote Date: §/1/2024 Equipment: $14,765.00 Grand Total $15,458.20

CUSTOMER HEREBY SUBMITS ITS OFFER TO PURCHASE THE EQUIPMENT ACCORDING TO THE TERMS STATED IN THIS QUOTE
AND SUBJECT TO FINAL APPROVAL BY MIRACLE.

Submitted By Printed Name and Title Date
THE FOREGOING QUOTE AND OFFER ARE HEREBY APPROVED AND ACCEPTED BY MIRACLE RECREATION EQUIPMENT
By:
Date:

ADDITIONAL TERMS & CONDITIONS OF SALE

1. Use & Maintenance. Customer agrees to regularly inspect and maintain the Equipment, and to provide, inspect and maintain appropriate
safety surfacing under and around the Equipment, in accordance with Miracle's product literature and the most current Consumer Product Safety
Commission Handbook for Public Playground Safety.

2. Default, Remedies & Delinquency Charges. Customer's failure to pay any invoice when due, or its failure to otherwise comply with the
terms of this Quote, shall constitute a default under all unsatisfied invoices ("Event of Default}. Upon an Event of Default, Miracle shalt have all
remedies available to it at law or equity, including, without limitation, all remedies afforded a secured creditor under the Uniform Commercial Code.
Customer agrees to assist and cooperate with Miracle to accomplish its filing and enforcement of mechanic's or other liens with respect to the Equipment
or its location or its repossessionofthe Equipment, and Customer expressly waives ali rights to possess the Equipment after an Event of Default. All
remedies are cumulative and not alternative, and no exercise by Miracle of a remedy will prohibit or waive the exercise ofany other remedy. Customer

shall pay all reasonableattorneys fees plus any costs of collection incurred by Miracle in enforcing its rights hereunder. Subject to any limitations under —

law, Customer shall pay to Miracle as liquidated damages, and not as a penalty, an amount equal to 1.5% per month of any pay ment that is meling|semt
in such. month and is not received by Miracle within ten (10) days after the date on which due.

: 3. Limitation of Warranty/ Indemnity. MIRACLE MAKES NO EQUIPMENT WARRANTIES EXCEPT FOR THOSE STANDARD
WARRANTIES ISSUED WITH THE EQUIPMENT, WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE. MIRACLE SPECIFICALLY
DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR
INCIDENTAL OR CONSEQUENTIAL DAMAGES. CUSTOMER AGREES TO DEFEND, INDEMNIFY AND SAVE MIRACLE HARMLESS FROM ALL
CLAIMS OF ANY KIND FOR DAMAGES OF ANY KIND ARISING OUT OF CUSTOMERS ALTERATION OF THE EQUIPMENT, ITS FAILURE TO
MAINTAIN THE EQUIPMENT, ITS FAILURE TO PROPERLY SUPERVISE EQUIPMENT USE, OR ITS FAILURE TO PROVIDE AND MAINTAIN
APPROPRIATE TYPES AND DEPTHS OF SAFETY SURFACING BENEATH AND AROUND THE EQUIPMENT INACCORDANCE WITH MIRACLES
INSTALLATION AND OWNERS MANUALS AND THE MOST CURRENT CONSUMER PRODUCT SAFETY COMMISSION HANDBOOK FOR PUBLIC
PLAYGROUND SAFETY.

4. Restrictions. Until all amounts due hereunder are paid in full, Customer shall not: (i) permit the Equipment to be levied upon or attached
under any legal process: (ii) transfer title to the Equipment or any of Customer's rights therein; or (iii) remove or permit the removai of the Equipment to
any location not specified in this Quote.

5. Purchase Money Security Interest. Customer hereby grants, pledges and assigns to Miracle, and Miracie hereby reserves a purchase
money security interestin, the Equipment in order to secure the payment and performance in fuil of all of Customer's obligations hereunder. Customer
agrees that Miracle may file one or more financing statements, in order to allow it to perfect, acquire and maintain a superior security interest in the
Equipment.

6. Choice of Law and Jurisdiction. Ali agreements between Customer and Miracle shail be interpreted, and the parties' obligations shail be
governed, by the laws of the State of Missouri without reference to its choice of law provisions. Customer hereby consents to the personal jurisdiction of
the state and federal courts located in the city and county of St. Louis, Missouri.

7. Title; Risk of Loss; Insurance. Miracle Retains full title to all Equipmentuntil full paymentis received by Miracle. Customer assumes all
tisk ofloss or destruction ofordamage to the Equipment by reason of theft, fire, water, or any other cause, and the occurrence of any such casualty
shall not relieve the Customer fromits obligations hereunderand under any invoices. Until all amounts due hereunder are paid in full, Customer shall
insure the Equipment against all such losses and casualties.

8. Waiver; invalidity. Miracle may waive a default hereunder, or under any invoice or other agreement between Customer and Miracle, or
cure such a default at Customer's expense, but shail have no obligation to do either. No waiver shall be deemed to have taken place unless itis in
writing, signed by Miracle. Any one waiver shall notconstitute a waiver of other defaults or the same kind of default at another time, or a forfeiture of
any rights provided to Miracle hereunder or under any invoice. The invalidity of any portion of this Quote shall not affect the force and effect of the

5/1/2024 Page 3 of 4


» famainingvalid portions hereof.

8. Entire Agreement; Amendment; Binding Nature, This fully-executed Quote, as supplemented by Change Orders and invoices containing
exact amounts of estimates provided herein, constitutes the complete and exclusive agreement between the parties. A Change Order is a written
instrument signed by the Customer and Miracle stating their agreement as to any amendmentinthe terms ofthis Quote. Customer acknowledges that
Change Orders may result in delays and additionalcosts. The parties agree thatall Change Orders shall include appropriate adjustments in price and

time frames relating to any requested amendments. Upon full execution, this Quote shall be binding upon and inure to the benefit of the parties and
their successors and assigns. .

10. Counterparis; Electronic Transmission. This Quote, any invoice, and any other agreement between the parties, may be exe cuted in
counterparts, each of which shall constitute an original. The facsimile or other electronic transmission of any signed original document and
retrans mission of any signed facsimile or other electronic transmission shall be the same as the transmission of an original. At the request of either
party, the parties will confirm facsimile or other electronically transmitted signatures by signing an original document.

Rev E 021815

5/1/2024 Page 4 of 4
_..... QUOTE: RO102240032