Document type | proposal |
---|---|
Date | 2024-05-15 |
Source URL | https://go.boarddocs.com/wv/rand/Board.nsf/files/D5AMLC5811BA/$file/Midland%20%20Playground%20Equipment-05152024104840.pdf |
Entity | randolph_county_schools (Randolph Co., WV) |
Entity URL | https://boe.rand.k12.wv.us/ |
Raw filename | Midland%20%20Playground%20Equipment-05152024104840.pdf |
Stored filename | 2024-05-15-94ed12fe0e2fc2bdf0486c0f54ab2085-proposal.txt |
Parent document: Regular Board Meeting - 5_30 p.m.-05-21-2024.pdf
_ Midland Elementary School Teena C. Wallace, Principal 150 Kennedy Drive, Elkins, WV 26241 (304) 636-9186 (Phone) (304) 636-9187 (Fax) May 15, 2024 Randolph County Board of Education 40 11% Street Elkins, WV 26241 Dear Superintendent Schmidlen: ] respectfully request the following information to be placed on a Randolph County Board of Education Agenda for action by the members of the Randolph County Board of Education. Midland has been trying to add more equipment to our existing playground for the past few years. Through various fundraising projects along with the “ARP Outdoor” we now have the funds to move forward with the purchase and installation of the Eagle’s Perch and the Deluxe Mountain Climber. The total costs of the equipment and installation will be $22, 555.92 to be purchased from GameTime/Cunningham Recreation. Thank you for your time and consideration in the purchase of playground equipment for Midland Elementary. “Teena C Wallace Principal Midland Elementary School - Freestanding (Rev 1) GameTime c/o Cunningham Recreation PO Box 240981. Charlotte, NC 28224 800.438.2780 704.525.7356 FAX Randolph County School District (WV) Attn: Amanda Belan 150 Kennedy. Drive Elkins, WV 26241 GameTime - Eagle’S Perch GameTime - Deluxe Mountain Climber Painted MISC - Installation of Above Equipment GametTime - 12" Playground Border GameTime - Access Playcurb-W/Adap - GT-Impax - Engineered Wood Fiber Safety Surfacing (C'Y)- e Area: 1,080 Sq.Ft. « Thickness (Compacted}: 12" MISC - Installation of Above Surfacing & Curbs abelan@k12.wv.us Qua P De Mile 1 657 1 P988 fAccent: } 1 INSTALL 31 4862 1 4858 54 EWF 1 INSTALL Comments * Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be responsible for . 03/21/2024 . Quote # 169108-01-02 Ship to Zip 26241 $5,316.00 $5,687.00 $4,350.00 $83.00 $820.00 $23.99 $1,415.00 $5,316.00 $5,687.00 $4,350.00 $2,573.00 $820.00 $1,295.46 $1,415.00 unknown conditions such as buried utilities, ree stumps, bedrock or any concealed materials or conditions that may result in additional costs. Tnokdes ewather Page 7 of 3 GameTime c/o Cunningham Recreation . 63/21/2024 PO Box 240981 -.. Quote # Charlotte, NC.28224 : : 169108-01-02 800.438.2780 ; 704.525.7356 FAX Midland Elementary School - Freestanding (Rev 1) GAMETIME_- TERMS & CONDITIONS: + PRICING: Due to volitile economic demand, pricing is valid for 30 days. Pricing.is subject to change. Request updated pricing when purchasing from quotes more than 30 days old. » TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with ‘approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or as otherwise negotiated upon credit application review. Pre-payment may be required for equipment orders totaling less than $5,000. | Payment by VISA, MasterCard, or AMEX Is accepted (If you elect to pay by credit card, GameTime charges a 2.50% | processing fee that is assessed on the amount of your payment. This fee is shown as a separate fine item and | included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire | | without any additional fees.}, Checks should be made payable to Playcore Wisconsin, Inc. d/b/a GameTime unless otherwise directed. Any order exceéding $300,000 will require progress payments during the course of compietion. , « CREDIT APPLICATION: Required for all non-governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. + FINANCE CHARGE: A 1.5% monthly finance charge (or. maximum permitted by law) will be added to all invoices over 30 days past due. + CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT) are eligible for a 3% cash-with-order (CWO) discount. « ORDERS: Ali orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase piers must be. made out fo Playcore Wisconsin, Inc. d/b/a GameTime. * FREIGHT CHARGES: Shipments shall be.F.0.B. destination. Freight charges prepaid and added separately. e¢ SHIPMENT: Standard Lead time is 10-12 weeks (some items may take longer) after receipt and acceptance of purchase order credit ! application, color selections and approved drawings or submittals. - * PACKAGING: All goods shall be packaged in accordance with acceptable commerciai practices and marked to preclude confusion during unloading and handling. « RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to ; packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit acclaim to Cunningham Recreation within 15 Days: Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. « .RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted frorn any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to | merchantable condition. Uprights & custom products cannot be returned. ‘ | » TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate musi be submitted at time of order or taxes will be added to your invoice. INSTALLATION CONDITIONS: « ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery. « STORAGE: Customer is responsible for providing a secure location to off-load and store the. equipment during the installation process. Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation. « FOOTER EXCAVATION: Installation pricing. is based on footer excavation through earth/soil.only. Customer shall be responaible for unknown conditions such as buried utilities (public & private), tree stumps, rock, ar any concealed materials or conditions that may result in additional labor or materials cost. e UTILITIES: Installer will contact 811 to locate all public utilities prior to layout and excavation of any footer holes. Owner is responsible for locating any private utilities. | « ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. !f additional site work or specialized equipment is required, pricing is subject to change. ! Page 2 of 3 GameTime c/o Cunningham Recreation 03/21/2024 PO Box 240981 . Quote # Charlotte, NC 28224 169 108-01-02 800.438.2780 704.525.7356 FAX Midland Elementary School - Freestanding (Rev 1) ACCEPTANCE OF QUOTATION: Acceptance of this proposal indicates your agreement to the ferms and conditions stated herein. Accepted By {printed}: Title: Telephone: Fax: P.O. Number: : Date: Purchase Amount: $22,555.92 SALES TAX EXEMPTION CERTIFICATE #: . : (PLEASE PROVIDE A COPY OF CERTIFICATE) Salesperson's Signature Customer Signature BILLING INFORMATION: Bill to: Contact: Address: Address: City, State: Zip: Tel: : Fax: E-mail: SHIPPING INFORMATION: Ship to: Contact: Address: Address: City, State: __ Zip: Te Frax: E-mail: Page 3 of 3 (CURBING | TYPE | PLSTC LN FT[ 128 | [SURFACING _| TYPE [Ewe | SQ FT| 1,080 _| [DEPTH 12” J 1 5 MOUNTAIN CLIMBER PAINTED SCALE IN FEET [SIO] ( Midland Elementary School "This play aieareae Gametime} (20) ( ™ ry eaten ag" x 31-6" [EeRriFieo] — s recommended Data: . APEAY CORE compeny Elkins, WV for children ages This drawing Gan ba : 03/20/2024 a 150 FlayCore Drive SE 15) Representative 5-12 scaled only when in consumer Product Safety Commissicn, Drawing Name: Fort Payne, AL 35967 ern Cunningham Recreation an 11"x 17" format ASTM standard F 1487 and Canadian 169108-01-02 www.gametime.com Standard CANICSA-Z-614 WillyGoat Equipment Quote #D25663 WillyGoat Toys & Playgrounds <fun@willygoat.com> Fri 4/5/2024 11:20 AM . To:Amanda Belan <abelan@k12.w.us> You don't often get email from fun@willygoat.com. Learn why this is important + WillyGoat’ QUOTE #25663 WillyGoat Quote Below is the quote you requested. All quoted prices assume payment via ACH, check, or wire, Paying with a credit card will void any discounts. To place an order, please give us a call or reply to this email at fun@willygoat.com Dies net inekide- Youre. boider Q, Sur Saar Quote summary Craggy Pinnacle x 1 $5,962.00 PCROO1 Super Geo Dome Climber x 1 Galvanized $4,222.00 501-121 ; Playground Equipment Crating Fee x 1 | Over 10 Feet oo $240.00 Standard Installation for Play system - 20 x 1 Multiple Items - D25663— Installation-D25663 Discount @@ GOOD THROUGH 4- 30-2024 Subtotal Shipping Total $9,900.00 -$853.00 $19,471.00 $2,229.00 $21,700.00 USD You saved $853.00 To pay via wire or check, please give us a call or email us at fun@willygoat.com Customer information Shipping address Amanda Belan Midland Elementary School 150 Kennedy Drive Elkins WV 26241 United States Visit our store Shipping method Freight Shipping $2,229.00 Store information Store address Store info WillyGoat LLC Email: fun@willygoat.com PO Box 59278 Phone: 888.920.4628 Birmingham, AL 35259 if you have any questions about your quote, reply to this email or contact us at fun@willygeat.com Discounts are void and quotes expire after the date listed in the discount section as "Good Through". Payment or approved purchase orders must be received by the quote expiration to maintain the quoted price. This transaction may be subject to use taxes. The purchaser is responsible for complying with their state and local use tax requirements and will be required to provide proof of tax exemption. lf your organization is tax exempt and you did not upload your tax certificate when requesting a quote, please click here to upload or reply to this email with your tax exemption certificate. We will review it and send you a quote without taxes. Unless otherwise agreed upon, payment must be paid in full upon ordering. Orders paid for by credit card will void any discounts offered. WillyGoat accepts purchase orders fromm some schools and government organizations. Orders destined outside the continental United States must be prepaid via bank wire. Payment address for purchase orders is WillyGoat LLC, PO Box 59278, Birmingham, AL 35259. By ordering you accept terms and conditions of WillyGoat, LLC policy located https:/Awillygoat.com/policies. We suggest you thoroughly review the Terms of Service as well as our Shipping and Return Policies before placing an order. Please contact us with any questions you may have! Lead times for items labeled “Quick Ship" are only valid while supplies last and are subject to change with inventory levels. Order quickly to secure the current lead time, or check with our customer service team to confirm the lead times before placing your order. We are happy to offer some products with a quick lead time, generally referred to as "Quick Ship" products. lf you would like to order a quick ship item, please note that ordering multiple items fromm the same manufacturer will ship according to the longest lead time for the products in that order. We can accommodate a quick shipment alongside a longer lead time, if needed, but it may incur costs to separate your shipments. Order must be confirmed either on the phone with WillyGoat customer service at 888.920.4628, via email by replying to this email, or oy purchase order to fun@willygoat.com. Instailation is not included unless specifically noted above in the quote. For orders where installation ts specifically noted, please read the following: Site for installation should be a level grassy surface and allow for unrestricted access of trucks and machinery. Site should have water and electrical access as well as trash facilities for box, bag, and excess waste. Customer understands it is their responsibility to obtain and pay for any permits or government regulations. Further, it is the customer's obligation to understand and immediately notify WillyGoat and the installer of any rules and regulations, government or otherwise, and will be responsible for any labor, time or cost delay due to such compliance and delays. Customer shail be responsible for unknown conditions such as buried utilities, tree stumps, - rock, concrete-like substance, or any concealed materials or conditions that may result in additional labor or materials cost. Customer must do an inventory and is responsible for unloading of the equipment at delivery, The equipment must be placed within close proximity of the installation site. Any missing parts not noted and ordered with WillyGoat before installer arrives will be the responsibility of the customer. Installation services are NOT provided for playground borders or muich unless explicitly stated in the quote above. Customer will be billed hourly or per job for any additional costs by the installer. Customer acknowledges that by signing off on the installation, any additional services or requests will incur additional fees that are their responsibility in full. Additionally, if such a request is submitted, all prior balances must be paid in full before the service is handled. Ail disputes arising out of payment for services will be handled. in the jurisdiction of Jefferson County, Alabama. For orders in excess of $5,000 or that require installation, please print and email this signed quote to fun@willygeat.com. Miracle Recreation Equip. Co. 878 E.US Hwy 60 Monett, MO 65708 1-888-458-2752 Prepared For: Project Name & Location: Ms. Amanda Belan Midland Elementary School 150 Kennedy Drive Elkins, WV 26241 304-636-9186 (phone) abelan@k12.wv.us End User: Ms. Amanda Belan Midland Elementary School 150 Kennedy Drive Elkins, WV 26241 304-636-9186 (phone} abelan@k12.wv.us Ship To Address: Ms. Amanda Belan Midland Elementary School 150 Kennedy Drive Elkins, WY 26241 304-636-9186 (phone) abelan@k 12. wv.us Quote Number: RO0102240032 Quote Date: 5/1/2024 Valid For: 30 Days From Quote Date QUOTE: R0102240032 Prepared by: METRO RECREATION INC 4907 Camden Place North Jefferson, MD 21755 USA 2404092870 (phone) tom@metrorecreation.com PlayArea_Q1 Product line: Freestanding Age group: 2-12 Global defaults Boulder Ridge Touch Up Paint Dyes not tnchde inghllation. Page 1 of 4 Components Part Number Description Oty 4032 18° GEODESIC CLIMBER MIRA 1 44012R 6' MIRACLE TIMBER 12" HIGH W/2 30" STAKES-RB 24 4403R MIRACLE TIMBER OPENING KIT-RECYCLED 1 BLACK ; 8194 BOULDER RIDGE ROCK WALL4 SEC, IN-GRND 1 9259202. TOUCH UP PAINT KIT- FREESTANDING (NO 1 PRICE) 5/1/2024 Weight Unit Price Total 475.00 5,252.00 5,252.00 35.00 101.00 2,424.00 30.00 376.00 3/6.00 600.00 6,713.00 6,713.00 0.00 0.00 0.00 -RiskSign_Included Product line: Freestanding Age group: Global defaults Post - FS Components . Part Number Description Qty 7872 RISK MANAGEMENT SIGN - ENGLISH (NO PRICE) 1 Additional Items Part Number Description Qty _ 925961 THUMB DRIVE 2GB - MREC INSTALL INSTALL BOOK FOR PP ORDERS 1 BOOK Parts By Other Part Number Description . aty 4242024: 80 cubic yards of Certified Engineered Wood Fiber 1 Surfacing Totals: Weight 0.00 Weight 0.00 — 0.00 Weight 0.00 Unit Price 0.00 Unit Price 0.00 0.00 Unit Price “2 430.00 Equipment Weight: 1,945.00 Ibs Equipment List: $14,765.00 Discount Amount: -$2,900.00 Equipment Price: $11,865.00 Freight: $1,163.20 Installation: $0.00 Products by Other: $2,430.00 SubTotal: * $15,458:20 Estimated Sales Tax*: $0.00 Notes: Grand Total: $15,458.20 Total 0.00 Total 0.00 0.00 Total 2,430.00 This Quote shall not become a binding contract until signed and delivered by both Customer and Miracle Recreation Equipment Company (“Miracle”). Sales Representative is not authorized to sign this Quote on behalf of Miracle or Customer, and signed Quotes cannot be accepted from Sales Representative. To submit this offer, please sign below and forward a complete signed copy of this Quote directly to “Miracle Sales Administration” via fax (417) 235-3551 or email: orders@miraclerec.com, Upon acceptance, Miracle will return a fully-signed cépy of the Quote to 5/1/2024 . QUOTE: RO102240032. ..... .. Page 2 of 4 » Castomer (with copy to Sales Representative) via fax or email. THIS QUOTEIS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. Miracle objects to any other terms proposed by Customer, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Customer authorizes Miracle to ship the Equipment and agrees to pay Miracle the total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by Miracle. Payment terms are Net-30 days from invoice date with approved credit and all charges are due and payable in full at PO Box 734154, Dallas, TX 75373-4154, unless notified otherwise by Miracle in writing. Customer agrees to pay all additional service charges for past due invoices. Customer must provide proper tax exemption certificates to Miracle, and shall promptly pay and discharge all otherwise applicable taxes, license fees, levies and other impositions on the Equipment at its own expense. Purchase orders and payments should be made to the order of Miracle Recreation Equipment Company. Quote Number: RO102240032 Quote Date: §/1/2024 Equipment: $14,765.00 Grand Total $15,458.20 CUSTOMER HEREBY SUBMITS ITS OFFER TO PURCHASE THE EQUIPMENT ACCORDING TO THE TERMS STATED IN THIS QUOTE AND SUBJECT TO FINAL APPROVAL BY MIRACLE. Submitted By Printed Name and Title Date THE FOREGOING QUOTE AND OFFER ARE HEREBY APPROVED AND ACCEPTED BY MIRACLE RECREATION EQUIPMENT By: Date: ADDITIONAL TERMS & CONDITIONS OF SALE 1. Use & Maintenance. Customer agrees to regularly inspect and maintain the Equipment, and to provide, inspect and maintain appropriate safety surfacing under and around the Equipment, in accordance with Miracle's product literature and the most current Consumer Product Safety Commission Handbook for Public Playground Safety. 2. Default, Remedies & Delinquency Charges. Customer's failure to pay any invoice when due, or its failure to otherwise comply with the terms of this Quote, shall constitute a default under all unsatisfied invoices ("Event of Default}. Upon an Event of Default, Miracle shalt have all remedies available to it at law or equity, including, without limitation, all remedies afforded a secured creditor under the Uniform Commercial Code. Customer agrees to assist and cooperate with Miracle to accomplish its filing and enforcement of mechanic's or other liens with respect to the Equipment or its location or its repossessionofthe Equipment, and Customer expressly waives ali rights to possess the Equipment after an Event of Default. All remedies are cumulative and not alternative, and no exercise by Miracle of a remedy will prohibit or waive the exercise ofany other remedy. Customer shall pay all reasonableattorneys fees plus any costs of collection incurred by Miracle in enforcing its rights hereunder. Subject to any limitations under — law, Customer shall pay to Miracle as liquidated damages, and not as a penalty, an amount equal to 1.5% per month of any pay ment that is meling|semt in such. month and is not received by Miracle within ten (10) days after the date on which due. : 3. Limitation of Warranty/ Indemnity. MIRACLE MAKES NO EQUIPMENT WARRANTIES EXCEPT FOR THOSE STANDARD WARRANTIES ISSUED WITH THE EQUIPMENT, WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE. MIRACLE SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. CUSTOMER AGREES TO DEFEND, INDEMNIFY AND SAVE MIRACLE HARMLESS FROM ALL CLAIMS OF ANY KIND FOR DAMAGES OF ANY KIND ARISING OUT OF CUSTOMERS ALTERATION OF THE EQUIPMENT, ITS FAILURE TO MAINTAIN THE EQUIPMENT, ITS FAILURE TO PROPERLY SUPERVISE EQUIPMENT USE, OR ITS FAILURE TO PROVIDE AND MAINTAIN APPROPRIATE TYPES AND DEPTHS OF SAFETY SURFACING BENEATH AND AROUND THE EQUIPMENT INACCORDANCE WITH MIRACLES INSTALLATION AND OWNERS MANUALS AND THE MOST CURRENT CONSUMER PRODUCT SAFETY COMMISSION HANDBOOK FOR PUBLIC PLAYGROUND SAFETY. 4. Restrictions. Until all amounts due hereunder are paid in full, Customer shall not: (i) permit the Equipment to be levied upon or attached under any legal process: (ii) transfer title to the Equipment or any of Customer's rights therein; or (iii) remove or permit the removai of the Equipment to any location not specified in this Quote. 5. Purchase Money Security Interest. Customer hereby grants, pledges and assigns to Miracle, and Miracie hereby reserves a purchase money security interestin, the Equipment in order to secure the payment and performance in fuil of all of Customer's obligations hereunder. Customer agrees that Miracle may file one or more financing statements, in order to allow it to perfect, acquire and maintain a superior security interest in the Equipment. 6. Choice of Law and Jurisdiction. Ali agreements between Customer and Miracle shail be interpreted, and the parties' obligations shail be governed, by the laws of the State of Missouri without reference to its choice of law provisions. Customer hereby consents to the personal jurisdiction of the state and federal courts located in the city and county of St. Louis, Missouri. 7. Title; Risk of Loss; Insurance. Miracle Retains full title to all Equipmentuntil full paymentis received by Miracle. Customer assumes all tisk ofloss or destruction ofordamage to the Equipment by reason of theft, fire, water, or any other cause, and the occurrence of any such casualty shall not relieve the Customer fromits obligations hereunderand under any invoices. Until all amounts due hereunder are paid in full, Customer shall insure the Equipment against all such losses and casualties. 8. Waiver; invalidity. Miracle may waive a default hereunder, or under any invoice or other agreement between Customer and Miracle, or cure such a default at Customer's expense, but shail have no obligation to do either. No waiver shall be deemed to have taken place unless itis in writing, signed by Miracle. Any one waiver shall notconstitute a waiver of other defaults or the same kind of default at another time, or a forfeiture of any rights provided to Miracle hereunder or under any invoice. The invalidity of any portion of this Quote shall not affect the force and effect of the 5/1/2024 Page 3 of 4 » famainingvalid portions hereof. 8. Entire Agreement; Amendment; Binding Nature, This fully-executed Quote, as supplemented by Change Orders and invoices containing exact amounts of estimates provided herein, constitutes the complete and exclusive agreement between the parties. A Change Order is a written instrument signed by the Customer and Miracle stating their agreement as to any amendmentinthe terms ofthis Quote. Customer acknowledges that Change Orders may result in delays and additionalcosts. The parties agree thatall Change Orders shall include appropriate adjustments in price and time frames relating to any requested amendments. Upon full execution, this Quote shall be binding upon and inure to the benefit of the parties and their successors and assigns. . 10. Counterparis; Electronic Transmission. This Quote, any invoice, and any other agreement between the parties, may be exe cuted in counterparts, each of which shall constitute an original. The facsimile or other electronic transmission of any signed original document and retrans mission of any signed facsimile or other electronic transmission shall be the same as the transmission of an original. At the request of either party, the parties will confirm facsimile or other electronically transmitted signatures by signing an original document. Rev E 021815 5/1/2024 Page 4 of 4 _..... QUOTE: RO102240032