Regular Board Meeting - 5_30 p.m.-05-21-2024.pdf

Document type	agenda
Date	2024-05-21
Source URL	—
Entity	randolph_county_schools (Randolph Co., WV)
Entity URL	https://boe.rand.k12.wv.us/
Raw filename	Regular Board Meeting - 5_30 p.m.-05-21-2024.pdf
Stored filename	2024-05-21-33b545bdc4ed9cfe204dbf9e64f403d9-agenda.txt

Supplementary Documents

Text

Tuesday, May 21, 2024
Regular Board Meeting - 5:30 p.m.
40 11th Street
Elkins, WV 26241

1. Meeting Opening

Subject : A. Call to Order

Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.

Category : 1. Meeting Opening

Type : Procedural

Public Content

"This meeting is a meeting of the Board of Education in public for the purpose of conducting the County
School Systems business and is not to be considered a public community meeting. There is a time for
public participation during the meeting as indicated in agenda item Delegation and Public Comments.”

To view the meeting's live stream video, please go tohttps://teams.microsoft.com/I/meetup-join/19%
Sameeting_ZjMwYTdkZGUtZWNhMGOOMzc2L ThiOTctYiQ5NTY4Y2EyNTU0%40thread.v2/0?context=%

70%22Tid%22%3a%22e01 9b04b-330c-467a-8bae-09fb17374d6a%22%2c%220id%22%3a%
2262841 938-c1 fe-4c1 c-9754-9bid7d30di3d%22%7d. Video will not appear until shortly before the
meeting starts. To listen to the audio stream

+1 304-553-7794,,757372954#Phone Conference ID:757 372 954#.

Subject : B. Pledge of Allegiance
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 1. Meeting Opening
Type : Procedural
2. Delegations and Public Comments
Subject : A. Public Comments
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 2. Delegations and Public Comments
Type : Information
3. Informational Reports/Recognitions
Subject : A. WV Young Writers
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 3. Informational Reports/Recognitions

Type : Information

Public Content

Cindy Bodkin, President, Randolph County Reading Council will recognize the winners of the West
Virginia Young Writers contest.

Subject : B. The Math Acceleration Team will recognize the
winners of the County Math Field Day competition.
Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.
Category : 3. Informational Reports/Recognitions
Type : Information
Subject : C. Tygarts Valley FFA Presentation
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 3. Informational Reports/Recognitions
Type : Discussion, Information

Public Content

Tygarts Valley FFA will provide an update on their activities and achievements.

Subject : D. Policy 2510 Update

Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.

Category : 3. Informational Reports/Recognitions

Type : Information

Public Content

Carla Lambert, Principal Elkins High School, will provide the Board with updates to Policy 2510.

Subject : E. EHS Math and Science

Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.

Category : 3. Informational Reports/Recognitions

Type : Discussion, Information

Public Content

Discussion regarding Math and Science at Elkins High School.

4. Consent Calendar

Subject : A. National SKILLS Conference

Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 4. Consent Calendar
Type : Action, Discussion, Information
Recommended Action : Motion to approve an out-of-state trip for Jon Lambert, RTC

Instructor and a RTC student to attend the SKILLS USA
National Leadership Conference on June 24-28, 2024 in
Atlanta, GA. Funding for this trip will be paid using SKILLS
USA Funds.

Goals : Goal #3 - Increase Communication and Community
Connections
Goal #2 - Monitor and Provide Support for Student
Achievement in Randolph County Schools
Goal #1 - Monitor the Financial Operations of Randolph
County Schools

Public Content

The Superintendent requests approval of an out-of-state trip for Jon Lambert, RTC Instructor, and one
Randolph Technical Center student to attend the SKILLS USA National Leadership Conference on June
24-28, 2024 in Atlanta, GA. Funding for this trip will be paid using SKILLS USA Funds.

File Attachments
SKILLS National 24-05062024125101.pdf (88 KB)

Motion & Voting

Motion to approve an out-of-state trip for Jon Lambert, RTC Instructor and a RTC student to attend the
SKILLS USA National Leadership Conference on June 24-28, 2024 in Atlanta, GA. Funding for this trip
will be paid using SKILLS USA Funds.

Motion by Janie Newlon, second by Rachel Anger.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : B. Out of Country Trip - England and Ireland
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 4. Consent Calendar
Type : Action, Discussion, Information
Recommended Action : Motion to approve Shellie Burda, EHS Teacher, 5 adult

chaperones and 6 students to travel to Ireland and
England, June 10 - June 18, 2024. This trip is self-funded
and no cost to the County.

Goals : Goal #3 - Increase Communication and Community
Connections
Goal #2 - Monitor and Provide Support for Student
Achievement in Randolph County Schools

Public Content

The Superintendent recommends approval for Shellie Burda, EHS Teacher, 5 adult chaperones and 6
students to travel to Ireland and England, June 10 - June 18, 2024. This trip is self-funded and no cost to
the County.

File Attachments
England and Ireland Trip 2024-05132024100202 pdf (625 KB

Motion & Voting

Motion to approve Shellie Burda, EHS Teacher, 5 adult chaperones and 6 students to travel to Ireland
and England, June 10 - June 18, 2024. This trip is self-funded and no cost to the County.

Motion by Janie Newlon, second by Rachel Anger.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : C. EHS Making Schools Work Conference
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 4. Consent Calendar
Type : Action, Discussion, Information
Recommended Action : Motion to approve EHS attendance at Southern Regional

Education Board Making Schools Work Conference, July
9-12/2024, in Nashville TN.

File Attachments
EHS Makin hools Work Conference-05102024122942 pdf (313 KB

Motion & Voting

Motion to approve EHS attendance at Southern Regional Education Board Making Schools Work
Conference, July 9-12/2024, in Nashville TN.

Motion by Janie Newlon, second by Rachel Anger.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : D. Credit Recovery Digital Libraries SY25
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.

Category : 4. Consent Calendar

Type : Action, Discussion, Information

Recommended Action : Motion to approve the purchase of Credit Recovery Digital
Libraries for the County's High Schools, including the
Alternative Learning Center, at a cost of $8,430.00 and will
be paid using ARP funds.

Goals : Goal #8 - Increase Communication and Community
Connections
Goal #2 - Monitor and Provide Support for Student
Achievement in Randolph County Schools
Goal #1 - Monitor the Financial Operations of Randolph
County Schools

Public Content

The Superintendent recommends approval to purchase Credit Recovery Digital Libraries for the County's
High Schools, including the Alternative Learning Center. The cost of the digital libraries is $8,430.00 and
will be paid using ARP funds.

File Attachments
Credit Recovery Software SY25.pdf (404 KB)

Motion & Voting

Motion to approve the purchase of Credit Recovery Digital Libraries for the County's High Schools,
including the Alternative Learning Center, at a cost of $8,430.00 and will be paid using ARP funds.

Motion by Janie Newlon, second by Rachel Anger.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : E. Midland Elementary Playground
Equipment
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 4. Consent Calendar
Type : Action, Discussion, Information
Recommended Action : Motion to approve Midland Elementary's purchase of two

pieces of playground equipment from GameTime
/Cunningham Recreation at a total cost of $22,555.92, to be
paid using ARP Outdoor and various Midland fundraisers.

Public Content

The Superintendent recommends approval for Midland Elementary to purchase two pieces of playground
equipment, the Eagle's Perch and the Deluxe Mountain Climber. The total cost of the equipment and
installation from GameTime/Cunningham Recreation is $22,555.92, which will be paid using ARP
Outdoor and various Midland fundraisers.

File Attachments

Midland Playground Equipment-05152024104840.pdf (451 KB)
Motion & Voting

Motion to approve Midland Elementary's purchase of two pieces of playground equipment from
GameTime/Cunningham Recreation at a total cost of $22,555.92, to be paid using ARP Outdoor and
various Midland fundraisers.

Motion by Janie Newlon, second by Rachel Anger.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : F. Small Group Instructional Kits and
Supplies
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 4. Consent Calendar
Type : Action, Discussion, Information
Recommended Action : Motion to approve the purchase of small group instructional

kits and supplies to help implement small group instruction
for Reading and Math at a cost of $8,784.12 and will be
paid with ARP funds.

Public Content

The Superintendent recommends approval to purchase small group instructional kits and supplies to help
implement small group instruction for Reading and Math. The kits will be used during the Back to Basics
Bootcamp Professional Development this summer. The cost of the kits will be $8,784.12 and will be paid
with ARP funds.

File Attachments
Small Group Inst. Kits-05152024115610.pdf (109 KB

Motion & Voting

Motion to approve the purchase of small group instructional kits and supplies to help implement small
group instruction for Reading and Math at a cost of $8,784.12 and will be paid with ARP funds.

Motion by Janie Newlon, second by Rachel Anger.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : G. Purchase of Dell Server and Storage
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.

Category : 4. Consent Calendar

Type : Action, Discussion, Information

Recommended Action : Motion to approve the purchase of a Dell Server and
Dell Storage

Goals : Goal #3 - Increase Communication and Community
Connections

Goal #2 - Monitor and Provide Support for Student
Achievement in Randolph County Schools

Goal #1 - Monitor the Financial Operations of Randolph
County Schools

Public Content

The Superintendent recommends the approval to purchase a Dell PowerEdge server and Dell Storage for
the County Data Center. The total project cost of $41,688.24 reflects OMNIA pricing of $35,688.24 for the
hardware and the WVDE NET contract pricing of $6,000 for implementation, configuration and labor. This
project will be paid using a combination of TFS (Tools for Schools) and county Technology funds.

File Attachments

Randolph - New Dell Server Storage Block Hours 2024-04-30.pdf (153 KB)

BoardAgendaReauest.doc (133 KB)
Advan Technology.026154.v2.5 (2).pdf KB

Motion & Voting

Motion to approve the purchase of a Dell Server and Dell Storage

Motion by Janie Newlon, second by Rachel Anger.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : H. Renewal of Kagan Structures on Demand Site
License

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.
m.

Category : 4. Consent Calendar

Type : Action

Recommended Action : Motion to Approve the renewal of Kagan on Demand
Structures on Demand Site License at a total cost of
$6,499.00 and will be paid with Title II funds.

Public Content

The Superintendent recommends the approval of the renewal of Kagan Structures on Demand Videos from Kagan Publishing, Inc. at a total
cost of $6,499.00 to be paid for using Title Il funds. This purchase supports the countys Kagan initiative as it provides individualized PD to
teachers who may log into the videos anytime they want more training or help with the Kagan initiative.

File Attachments
Kagan Stuctures on Demand Quote.pdf (22 KB)

Motion & Voting

Motion to Approve the renewal of Kagan on Demand Structures on Demand Site License at a total cost
of $6,499.00 and will be paid with Title II funds.

Motion by Janie Newlon, second by Rachel Anger.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : |. West Virginia FFA Convention - TVMHS
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 4. Consent Calendar
Type : Action, Discussion, Information
Recommended Action : Motion to approve Lee Wright, FFA/Ag.Ed teacher and 4

Tygarts Valley students to attend and participate in the WV
FFA Convention in Ripley, WV, 7/10/-7/13/2024.

Motion & Voting

Motion to approve Lee Wright, FFA/Ag.Ed teacher and 4 Tygarts Valley students to attend and
participate in the WV FFA Convention in Ripley, WV, 7/10/-7/13/2024.

Motion by Janie Newlon, second by Rachel Anger.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

5. Minutes/Agreements/Contracts

Subject : A. Kagan Days 3 and 4 Training September 25, 2024
and March 4, 2025.

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 5. Minutes/Agreements/Contracts

Type : Action

Recommended Action : The superintendent recommends the approval of the
purchase of the Kagan Days 3 & 4 from Kagan
Professional Development at a total cost of $67,480. To be
paid for using Teacher Induction funds.

Public Content

The superintendent recommends the approval of the purchase of Kagan training Days 3 and 4 on
September 25, 2024, and March 4, 2025, from Kagan Professional Development at a total cost of
$67,480.00 to be paid for using the Teacher Induction funds grant, which can only be used for
professional development. This purchase supports the countys student engagement initiative and will
provide teachers with the knowledge and tools they need to increase student achievement.

File Attachments

Quote for Randolph County Board of Education CL D3 & 4 2024 and 2025.pdf (99 KB)
Motion & Voting

Motion to approve the purchase of the Kagan Days 3 & 4 from Kagan Professional Development at a
cost of $67,480 to be paid with Teacher Induction funds.

Motion by Sherri Collett, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : B. Approval of Math textbooks for Elementary and
Middle School from Carnegie Learning

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 5. Minutes/Agreements/Contracts

Type : Action

Recommended Action : Motion to Approve the purchase of Math textbooks for

Elementary and Middle School from Carnegie Learning at a
total cost of $466,207.70 and will be paid using Step 7
funds as part of the state's annual textbook adoption cycle.

Public Content

The Superintendent recommends approval to purchase Math textbooks for elementary and middle schools at a total
cost of $466,207.70 to be paid for using Step 7 funds as part of the state's annual textbook adoption cycle. This
purchase is requested after review by a selected adoption committee and supports the countys Math curriculum.

File Attachments
Carnegie Learning Contract for K-5 and 6-8 Pay over five years.pdf (1,432 KB)
Motion & Voting

Motion to Approve the purchase of Math textbooks for Elementary and Middle School from Carnegie
Learning at a total cost of $466,207.70 and will be paid using Step 7 funds as part of the state's annual
textbook adoption cycle.

Motion by Sherri Collett, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : C. MOU with Eastern WV CTC
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.

Category : 5. Minutes/Agreements/Contracts

Type : Action, Discussion, Information

Recommended Action : Motion to approve the MOU with Eastern WV
Community Technical College and Harman School.

Goals : Goal #3 - Increase Communication and Community
Connections

Goal #2 - Monitor and Provide Support for Student
Achievement in Randolph County Schools

Goal #1 - Monitor the Financial Operations of Randolph
County Schools

Public Content

The Superintendent recommends approval of the Memorandum of Understanding with Eastern WV
Community Technical College. This MOU will provide Dual Credit Pathways to students at Harman
School for SY24-25.

File Attachments
M E rm WV CTC.Harman.pdf (2,371 KB
Motion & Voting

Motion to approve the MOU with Eastern WV Community Technical College and Harman School.

Motion by Sherri Collett, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

6. Policies/Student Dispositions

Subject : A. Student Disposition
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 6. Policies/Student Dispositions
Type : Action, Discussion, Procedural
Recommended Action : Motion to approve the disposition of an Elkins Middle

School student to the Alternative Learning Center for 365

days.

Motion & Voting

Motion to approve the disposition of an Elkins Middle School student to the Alternative Learning Center
for 365 days.

Motion by Janie Newlon, second by Sherri Collett.

Final Resolution: Motion Carries

Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

7. Financial

Subject : A. Property, Cyber, Auto and Liability Insurance for
FY24 WVBRIM/Agent-USI Insurance

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 7. Financial

Type : Action, Discussion, Information

Recommended Action : Motion to Approve

Goals : Goal #1 - Monitor the Financial Operations of

Randolph County Schools

Public Content

The Superintendent recommends approvalto once again combinethe property, cyber and auto insurance with our liability insurance to
receive packaged pricing through the West Virginia Board of Risk and Management (BRIM) with USI Insurance acting as agent. Boards of
Education in West Virginia are mandated to use the BRIM for our liability insurance. The cost of property insurance is $66,008, auto is
$38,324, cyber is $5,734 and the liability insurance is $283,379. The total cost is $393,445 which is an increase of $16,061 over FY24.
Numerous adverse claims by board of education entities have created significant increases in the risk pool that BRIM operates. Total
increases from FY23 are $124,165.

File Attachments
BRIM FY2 heet.pdf (182 KB

Motion & Voting

Subject : B. April 2024 Budget Revisions
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 7. Financial
Type : Action, Discussion, Information
Recommended Action : Motion to Approve
Goals : Goal #1 - Monitor the Financial Operations of

Randolph County Schools

Public Content

The Superintendent recommends approval of the April 2024 budget revisions. Attached are copies of the entriesfor the period beginning
April 1, 2024, and ending April 30, 2024.Budget Supplements were -$127,874 in Fund 11 due to PEIA reallocation and $2,000 in Fund 61.
Budget Transfers were $13,105 in Fund 11 and $7,010 in Fund 61.

File Attachments
Budget Revisions April 2024. pdf (217 KB)
Motion & Voting

Motion to Approve April 2024 Budget Revisions.

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : C. April 2024 Financial Report
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 7. Financial
Type : Action, Discussion, Information
Recommended Action : Motion to Approve
Goals : Goal #1 - Monitor the Financial Operations of

Randolph County Schools

Public Content

The Superintendent recommends approval of the April 2024, Treasurer Report. Attached you will find a copy of the April 2024 Financial
Report and Cash Journal. These reports are unaudited.

File Attachments

Monthly Financial Report April 2024 pdf (347 KB
h rnal April 2024.pdf (51 KB

Motion & Voting

Motion to Approve April 2024 Financial Report.

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : D. FY25 Budget, Including Step 7 and Child
Nutrition
Meeting : May 21, 2024 - Regular Board Meeting - 5:30

p.m.

Category : 7. Financial
Type : Action, Discussion, Information

Recommended Action : Motion to Approve

Public Content

The Superintendent recommends approval of the final budget for FY25, along with the final Step 7 and Child Nutrition Budgets for FY25. The
budget hearing notice and the budget were published by the Inter-Mountain newspaper. The budget was also made available to the public
on the county website and via email to the CSBO. The approved budget will be sent to the West Virginia Department of Education Office of
School Finance to be inspected and then forwarded to the State Superintendent of schools for final approval.

File Attachments

Publication-Format-25 Signed.pdf (2,417 KB)
Budget Packet.pdf (23,691 KB)

Step 7 Plan FY25.pdf (117 KB)

Child Nutrition Budget FY25.pdf (33 KB)

Motion & Voting

Motion to Approve FY25 Budget Including Step 7 and Child Nutrition.

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : E. Accounts Payable
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 7. Financial
Type : Action, Discussion, Information
Recommended Action : Motion to Approve Accounts Payable
Goals : Goal #1 - Monitor the Financial Operations of

Randolph County Schools

Public Content

The Superintendent recommends approval of accounts payable for the period beginning May 1, 2024 and ending May 10, 2024. The total

amount of accounts payable for theperiod is $759,353.65.
A list of the bills is available for review uponrequest. Please contact the Finance Department at 304-636-9150 Ext 122 for further information.

In addition, the Finance Department requests that the Board continue to pay bills on a weekly basis in order to avoid late charges and take
advantage of discounts.

File Attachments
AP as of 5.10.24.pdf (136 KB)

Motion & Voting

Motion to Approve Accounts Payable

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : F. Workers Compensation for FY25 Travelers
Insurance/Agent-USI Insurance

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 7. Financial

Type : Action, Discussion, Information

Recommended Action : Motion to Approve

Public Content

The Superintendent recommendsapproval of the contractwithTravelers to provide workers compensation for the FY25 school year, with USI
Insurance Services LLC as the agent of record. The USI insurance summary with bids from Encova and Travelers is attached. State Auto
and Westfield were asked but did not bid on the contract. The bid from Travelers Insurance in the amount of $129,398 was the successful
bid.Comp premium has risen approximately $18,555 over last year. Our e-mod has risen from 1.06 to 1.21 which is concerning. We will need
to work harder to improve our safety plans and accident reporting to address our rising e-mod rate.

File Attachments
Work Comp Pr LEY25.PDF (7,851 KB

Motion & Voting

Motion to Approve

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : G. GASB 34, GASB 68, GASB 75, GASB 87
Contract

Meeting : May 21, 2024 - Regular Board Meeting - 5:30
p.m.

Category : 7. Financial

Type : Action, Discussion, Information

Recommended Action : Motion to Approve

Goals : Goal #1 - Monitor the Financial Operations of

Randolph County Schools

Public Content

The Superintendent recommends approvalto contract with Suttle and Stalnaker, PLLC, for the conversion of the Boards fund basis financial
statements (GASB 34) to the government wide basis financial statements along with other GASB changes. This is Option 5 under the

attached Engagement Letter. Due to constantly changing GASB and GAAP standards, a hightime-consuming level of expertise is needed for
reporting. This agreement, under policy 8200 9.1.1 will provide the CSBO an additional resource for the reporting and accuracy of the annual
financial statement. Funding for this contract will be paid from the finance department budget and is made possible by performing our school
and related organization audits in house. This will be reviewed again next year to see if need for this service continues to exist.

File Attachments

Randolph BOE Engagement letter 2024.pdf (250 KB)
Motion & Voting

Motion to approve Stuttle & Stalnaker to handle GASB contracts.

Motion by Rachel Anger, second by Janie Newlon.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

8. Personnel (All personnel actions are pending proper

certification requirements per WV Code 18A-2)

Subject : A. Retirement: Professional

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

Effective
6/30/2024 ||Stephanie Hammons-Sizemore _ |5th Grade Teacher

6/30/2024 |Nancy Lockwood Math Teacher TVMHS

Consent

Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing
several items for approval of the Board by a single motion. Most of the items listed under the consent
agenda have gone through Board subcommittee review and recommendation. Documentation
concerning these items has been provided to all board members and the public in advance to assure an
extensive and thorough review. Items may be removed from the consent agenda at the request of any

board member.
Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries

Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : B. Transfer: Professional

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

7 ca Sa Toe Grade Teacher, ama Systems
aoa _| eandace grade Teacher, | | co

Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : C. Employment: Professional

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

5/22/2024 Substitute Teacher
8/13/2024 School Nurse Itinerant

Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : D. Unpaid Leave of Absence: Service Personnel

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

Moe, 8 Sarah Arbogast |LPN/Aide, ETW

5/6/2024-6/5 Amanda Classroom Aide Itinerant, Medical
/2024 McLaughlin ETW

Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : E. Transfer: Service Personnel

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

or iso Eek Tsao Il/Custodian III, aon ia iwar Aide Itinerant,
pee a Ean umesen I pag ee tinean:

Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : F. Employment: Service Personnel

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

5/23/2024 —__|\John Taylor Substitute Aide
5/23/2024 Substitute Cook

Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : G. Resignation: Extra Curricular

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content
ffective Position

5/10 Hannah
/2024 Head Cheer Coach

5/13

12024 Head Baseball Coach

5/14 Charles Bel) _ [Head Boys Middle School Basketball
/2024 Coach

Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : H. Employment: Extra Curricular

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

5/22 .
12024 Madeline Hott Homebound Instructor cs |
5/22 Elizabeth
12024 Homebound Instructor cs
5/22 Courtney Roth Homebound Instructor RCS
/2024 y
5/22 Lacey Mull Homebound Instruct RCS
12024 acey Mullennex ||Homebound Instructor
RTC
RCS
cs

6/6/2024 Katrina Exploration Camp Teacher: Robotics &

Riggleman Drones
6/17 ;
j2024 _ ‘|Kelly Judy Mobile Feed & Read Teacher cs
6/17 IIstacie Friddle [Mobile Feed & Read Teach R
/2024 acie Friddle obile Fee ead Teacher
ta MIDLAND
/2024 Ashley Huffman School Nurse - Summer SOLE Program woraND
a Robin Riffle Cook II - Summer Feeding Program MIDLAND

Cook II Half Time - Summer Feeding

/2024 John Taylor Substitute Aide - Summer SOLE Program cs
ieee 4 Laiken White Substitute Aide - Summer SOLE Program rcs
ae 4 Maya Engstrom |Substitute Aide - Summer SOLE Program cs
a Substitute Aide - Summer SOLE Program cs
6/25 ‘ Substitute Custodian - Summer SOLE
6/25
/2024 Steven Collins |Bus Operator - Mobile Feed & Read RCS

Consent

6/24
6/24

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : I. Employment: Extra Curricular (Non-compensated)

Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.

Category : 8. Personnel (All personnel actions are pending proper
certification requirements per WV Code 18A-2)

Type : Action (Consent)

Recommended Action : Motion to approve

Public Content

Effective
7/1/2024 ‘|/Brice Cogar Volunteer Football Coach MS

my C

Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

Subject : J. Permission to Create and Post: Extra Curricular
Meeting : May 21, 2024 - Regular Board Meeting - 5:30 p.m.
Category : 8. Personnel (All personnel actions are pending proper

certification requirements per WV Code 18A-2)

Type : Action (Consent), Discussion, Information

Recommended Action : Motion to approve

Public Content

5/21/24 |Kagan Leader(26 positions, 2 per school)

5/91/24 scool Kids Hearts Process Champion (26 positions, 2 per

5/21/24 |PLC Teacher Leader(32 positions)

File Attachments

Kagan Leader.pdf (108 KB)
CKH Process Champion.pdf (111 KB

PLC Teacher Leader.paf (114 KB)
Consent

Motion & Voting

Motion to approve

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels

9. Superintendent Reports

Subject : A. Student Achievement

Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.

Category : 9. Superintendent Reports

Type : Discussion, Information

Subject : B. Updates and Reports

Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.

Category : 9. Superintendent Reports

Type : Discussion, Information, Reports

Goals : Goal #3 - Increase Communication and Community

Connections

Subject : C. Projects Update

Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.

Category : 9. Superintendent Reports

Type :

10. Future Meetings

Subject : A. Future Meetings

Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.

Category : 10. Future Meetings

Type : Information, Procedural

Public Content

Date Purpose Time Location

6/4/2024 Regular Meeting 5:30 p.m. Central Office
6/18/2024 Regular Meeting 5:30 p.m. Central Office

11. Adjournment

Subject : A. Meeting Adjournment
Meeting : May 21, 2024 - Regular Board Meeting - 5:
30 p.m.
Category : 11. Adjournment
Type : Action, Procedural
Recommended Action : Motion to Adjourn
Goals : Goal #8 - Increase Communication and Community
Connections

Motion & Voting

Motion to Adjourn

Motion by Rachel Anger, second by Sherri Collett.
Final Resolution: Motion Carries
Yea: Rachel Anger, Janie Newlon, Philip Chua, Sherri Collett, Charles Daniels