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Business Board Meeting-01-27-2025.pdf

Document typeagenda
Date2025-01-27
Source URL
Entitysultan_school_district (Snohomish Co., WA)
Entity URLhttps://www.sultanschools.org
Raw filenameBusiness Board Meeting-01-27-2025.pdf
Stored filename2025-01-27-businessboardmeetingpdf-agenda.txt

Supplementary Documents

Text

Monday, January 27, 2025
Business Board Meeting

SULTAN SCHOOL DISTRICT NO. 311
This meeting is at 6:00 PM
Sky Valley Transportation Cooperative
32900 Cascade View Drive, Sultan, Washington 98294
The meeting will be held in person, or you may view it remotely online via this YouTube link: tinyurl.com
/SultanSDYouTube. If you cannot connect or would like to request to speak, please contact Kaela Chong,
Executive Assistant to the Superintendent at kaela.chong@sultan.k12.wa.us. We ask that requests to
speak be arranged no later than the Wednesday before the board meeting. In compliance with the
Americans with Disabilities Act, individuals needing special accommodations during this meeting,
including ancillary communications aids, and services, should notify the District Office three working days
before the Board meeting. Thank you, Board of Directors

A. OPENING OF MEETING

Subject : 1. Call to Order

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : A. OPENING OF MEETING

Type : Procedural

Public Content

This meeting will be called to order atSultan Elementary School Library located at 501 Date St., Sultan,
Washington 98294.

Subject : 2. Roll Call

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : A. OPENING OF MEETING

Type : Procedural

Public Content

Gigi Gouldner, Isaac Hudy, Mike Varnell, Marianne Naslund, and Michael Butler.

Subject : 3. Pledge of Allegiance

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : A. OPENING OF MEETING

Type : Procedural

Subject : 4. Review of Agenda

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : A. OPENING OF MEETING


Type : Procedural

B. BOARD APPRECIATION

Subject : 1. Board Appreciation 2025

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : B. BOARD APPRECIATION

Type : Recognition

Public Content

Personnel Involved: Board of Directors and Dan Chaplik
Background: Board appreciation 2025 with dessert and drinks.

File Attachments
Board Appreciation - School-Board-Recognition-Month.pdf (351 KB

C. STUDENT ACHIEVEMENTS

Subject : 1. Student Achievements

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : C. STUDENT ACHIEVEMENTS

Type : Information, Recognition

Public Content

Time is provided to recognize students in the district from each school.

SHS:

Athletes of the Fall 2024 - Kamryn Skeith & Jacob Fettig

November Turk of the Month - Kamryn Skeith

December Turk of the Month - Maddy Pells & Isabella Webb

SMS:

SMS Soaring Skyhawk Award Recipient - Tesla Halldorsson

SES:

5th Grade Leadership Group - Madison Holly

SES Administration comments:Madison Holly has been great! She regularly volunteers herself to help out

around the school and has great ideas for making SES a better place.She is a FANTASTIC kid on top of
all of that!


GBE:
November 2024 Student of the Month - AddisonBaumgardner

December 2024 Student of the Month - Salem Brown

File Attachments

SHS - Ahtlete of Fall 2024. 172 KB

SHS Turk of the Month - December 2024.j 125 KB

SMS - Soaring Skyhawk Award winner for December.pdf (163 KB)
SES - 5th Grade Leadership Group Student Achievement.jpeg (20 KB
GBE - Board Nominations Dec 2024 & Jan 2025.pdf (242 KB)

D. CONSENT AGENDA

Subject : 1. Approval of Lake Washington Institute of Technology
Interlocal Agreement 2025-2030

Meeting : Jan 27, 2025 - Business Board Meeting

Category : D. CONSENT AGENDA

Type : Action, Discussion, Information

Public Content

Personnel Involved: Dan Chaplik
Background: Approval of Lake Washington Institute of Technology Interlocal Agreement 2025-2030.

File Attachments

Interlocal - Interlocal LWIT 2025-2030.padf (1,771 KB)
Interlocal - letter re interlocal 12-12-24.pdf (758 KB)

Subject : 2. Approval of Personnel Action Report
Meeting : Jan 27, 2025 - Business Board
Meeting

Category : D. CONSENT AGENDA

Type : Action (Consent)

Recommended Action : The administration recommends Approval the
Certificated and Classified personnel report as
presented.

Public Content

Superintendent Chaplik presents for Board of Directors approval the certificated and classified personnel
report. All recommendations are made as a result of careful consideration of Board Policy and federal
and state law. All staff members selected for employment shall be recommended by the Superintendent.


Staff members must receive an affirmative vote from the majority of all members of the board. However,
should any board member question the qualifications of an applicant for employment or want to review
the performance of an employee, this item should be transferred to Executive Session.

File Attachments

HR - UPDATED Januay 27, 2025 Personnel Action Report.pdf (96 KB)
Consent

Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing
several items for approval of the Board by a single motion. Most of the items listed under the consent
agenda have gone through Board subcommittee review and recommendation. Documentation
concerning these items has been provided to all board members and the public in advance to assure an
extensive and thorough review. Items may be removed from the consent agenda at the request of any
board member.

Motion & Voting

Motion to approve all items of the Consent Agenda as presented.

Motion by Mike Varnell, second by Mike Varnell.
Final Resolution: Motion Carries
Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Subject : 3. Minutes Approval
Meeting : Jan 27, 2025 - Business Board
Meeting
Category : D. CONSENT AGENDA
Type : Action (Consent)
Recommended Action : The Administration recommends that the attached

minutes of the Regular Board Meeting and/or Study
Session below are approved as presented.

Public Content

Upon approval, the minutes represent official actions of the Board of Directors of the Sultan School
District No. 311, Snohomish County, Sultan, Washington. Every effort is made to have these
recommended minutes accurately portray the proceedings and procedures of the Board of Directors. It is
recommended that the attached minutes of the Regular Board Meeting and/or Study Session below are
approved and confirmed by the signature of the Board Chairman and Secretary to the Board.

12.9.24 - Business board meeting
12.12.24 - Special meeting

1.13.25 - Study Session

File Attachments

Minutes - 12.9.24 Minutes.pdf (122 KB)
Minutes - 12.12.24 Special Board Meeting.pdf (49 KB)


Minutes - 12.13.25 Board Workshop.pdf (39 KB)
Min -12.13.2 ion Min od KB

Consent

Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing
several items for approval of the Board by a single motion. Most of the items listed under the consent
agenda have gone through Board subcommittee review and recommendation. Documentation
concerning these items has been provided to all board members and the public in advance to assure an
extensive and thorough review. Items may be removed from the consent agenda at the request of any
board member.

Motion & Voting

Motion to approve all items of the Consent Agenda as presented.

Motion by Mike Varnell, second by Mike Varnell.
Final Resolution: Motion Carries
Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Subject : 4. Approval of Accounts Payable Vouchers and
Payroll
Meeting : Jan 27, 2025 - Business Board Meeting
Category : D. CONSENT AGENDA
Type : Action (Consent)
Recommended Action : The administration recommends the Board of Directors

approve the payment of warrants as presented.

Public Content

Upon approval, the listing of warrants shall be placed on file as a matter of public record. The
administration recommends the Board of Directors approve the payment of warrants in the following
amounts:

File Attachments

AP - JAN. 27, 2025-AP1.padf (1,699 KB)
AP - ACCNTS PAYBL 01-27-2025.pdf (131 KB)
AP - JAN. 27, 2025-AP2.pdf (1,242 KB)
AP - JAN. 27, 2025-AP3.pdf (2,227 KB)

Consent

Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing
several items for approval of the Board by a single motion. Most of the items listed under the consent
agenda have gone through Board subcommittee review and recommendation. Documentation
concerning these items has been provided to all board members and the public in advance to assure an
extensive and thorough review. Items may be removed from the consent agenda at the request of any
board member.

Motion & Voting


Motion to approve all items of the Consent Agenda as presented.

Motion by Mike Varnell, second by Mike Varnell.
Final Resolution: Motion Carries
Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Subject : 5. Approval of Consent Agenda Items
Meeting : Jan 27, 2025 - Business Board
Meeting
Category : D. CONSENT AGENDA
Type : Action, Action (Consent)
Recommended Action : Motion to approve all items of the Consent Agenda as
presented.
Consent

Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing
several items for approval of the Board by a single motion. Most of the items listed under the consent
agenda have gone through Board subcommittee review and recommendation. Documentation
concerning these items has been provided to all board members and the public in advance to assure an
extensive and thorough review. Items may be removed from the consent agenda at the request of any
board member.

Motion & Voting

Motion to approve all items of the Consent Agenda as presented.

Motion by Mike Varnell, second by Mike Varnell.
Final Resolution: Motion Carries
Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

E. PUBLIC INPUT

Subject : 1. Board Response from Previously Asked
Questions

Meeting : Jan 27, 2025 - Business Board Meeting

Category : E. PUBLIC INPUT

Type : Information

Public Content

Time is provided for the board to address previously asked questions or comments from the public.

Subject : 2. Guidelines for Public Comments and
Questions
Meeting : Jan 27, 2025 - Business Board Meeting

Category : E. PUBLIC INPUT


Type : Information

Public Content

Please review 'Board Meeting Audience Participation Instructions’ included below for information on addressing the Board of Directors. If
there are more individuals registered to make public comment than the scheduled time allows, a representative selection of comments will
be heard during the meeting. Any commenters who were not heard may submit information for the Board via email or through the website.
Refrain from comments that are an invasion of privacy, violate school district policy related to harassment, intimidation, bullying or
discrimination, are disruptive, irrelevant, slanderous, or profane. The Board will receive comments only during the designatedPublic Input
time on the agenda.

File Attachments
PUBLIC INPUT REVISED 2024 pdf KB

Subject : 3. Public Input

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : E. PUBLIC INPUT

Type : Information

Public Content

Time is provided for communications and/or individuals to address the Board of Directors.

F. PRESENTATIONS

Subject : 1. AVID Presentation

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : F. PRESENTATIONS

Type : Reports

Public Content

Time is provided for various associations to give reports to the Board of Directors.

® Board of Director Committee Reports
® Legislative Representative Update - Gigi Gouldner
© Legislative Conference Report Out - Isaac Hudy and Isabella Webb
Sultan Education Association (SEA)
Public School Employees (PSE)
Teamsters
PTA/Booster Clubs

File Attachments
AVID - SMS AVID Board Presentation 1-27-25 .pptx (12,129 KB


Subject : 2. Committee and Association Reports

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : F. PRESENTATIONS

Type : Reports

Public Content

Time is provided for various associations to give reports to the Board of Directors.

* Board of Director Committee Reports

* Legislative Representative Update - Gigi Gouldner

® Legislative Conference Report Out - Isaac Hudy and Isabella Webb

* Equity and Inclusion Subcommittee Update
® Sultan Education Association (SEA)
® Public School Employees (PSE)
* Teamsters
® PTA/Booster Clubs

File Attachments

State Funding vs SSD Actual Expenditures 20-24 (2).pdf (278 KB)

2025 Legislative Priorities-final.docx (52 KB

L - Leg R 1-27-25 pdf (70 KB

Subject : 3. Student Voice

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : F. PRESENTATIONS

Type : Reports

Public Content

Personnel Involved: Student Representative Kamryn Skeith and Isabella Webb

Background: Time is provided for student representatives to give an update to the Board of Directors.

Subject : 4. Community Report

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : F. PRESENTATIONS

Type : Information

Public Content


Personnel Involved: Dan CHaplik and the Board of Directors

Background: Time is provided to share upcoming district and community events.

1/31/25 - TEEN Network of Snohomish County - Fundraiser dinner at Shawn O'Donnells in Everett at 5 pm.

2/5/25 - Sky Valley Chamber of Commerce - February Networking Luncheon - Wednesday, February 5th, 2025, at noon.
2/7/25 - Sky Valley Community Awards - Friday, February 7th, 2025, at 5:30 pm.

Subject : 5. Mike Merrin - Teaching and Learning
Update

Meeting : Jan 27, 2025 - Business Board Meeting

Category : F. PRESENTATIONS

Type : Reports

Public Content

Time is provided for an update from the Teaching and Learning department.

Subject : 6. Charlie Weaver - Operations Update

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : F. PRESENTATIONS

Type : Information

Public Content

Time is provided for an update from the Operations department.

1. SES/GBE Portables update

2. SHS stair remediation

3. Operations grant update

4. Sky Valley Transportation Cooperative update

Subject : 7. Dr. Paul Douglas - Student Special Services
Update

Meeting : Jan 27, 2025 - Business Board Meeting

Category : F. PRESENTATIONS

Type : Information

Public Content

Time is provided for an update from the Student Special Services department.

Celebrations!

G. FINANCIAL REPORT


Subject : 1. Monthly Financial Report - Dan

Baller

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : G. FINANCIAL REPORT

Type : Reports

Public Content

Time is provided for the Board of Directors to review the December 2024 monthly financial report.

File Attachments

Financials - December 2024 Financial Report.pdf (842 KB)
H. DONATIONS

Subject : 1. Approval of Donations

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : H. DONATIONS

Type : Action

Recommended Action : Approval of presented donations.

Public Content

Personnel Involved: School Board of Directors

Background: A review and approval of presented donations to Sultan School District.
$4,480 -Foundry10

$2,500 - SSA Bethany Pownall for Lunch Balances at SHS

-Sky Valley Transportation Cooperative Conference Room Donations: See the document attached for
details.

Shoutouts:

* Technology did the planning, and Taylor Ramsey did the majority of the learning new things like the
programming of the buttons and TV to talk together, building the serial cables, and hooking all the
TVs up to each other.

© Robert in Maintenance helped a lot, like hanging the TVs and putting the power in the board tables.
THANKS TO EVERYONE INVOLVED!
File Attachments

Donations -Overview of the board room 1-14-2024.pdf (256 KB)


Motion & Voting

Approval of presented donations.

Motion by Isaac Hudy, second by Isaac Hudy.

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell
Not Present at Vote: Michael Butler

I. BUSINESS

Subject : 1. Approval of SHS 4-period Day
Schedule

Meeting : Jan 27, 2025 - Business Board Meeting

Category : |. BUSINESS

Type : Action, Information

Public Content

Time is provided for the SHS Steering Committee to update the Board on the scheduling changes.

File Attachments

Sched Com - FINAL 2.12.24 Schedule Committee Board Packet.pdf (616 KB)
Four-by-Four Challenges needs and barriers.docx (28 KB)

Motion & Voting

Motion to approve a 4-period day for the high school with the understanding that there is an agreed-
upon MOU by February 14th.

Motion by Mike Varnell, second by Mike Varnell.

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell
Not Present at Vote: Michael Butler

Subject : 2. Approval of Boys and Girls Club
MOU

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : |. BUSINESS

Type : Action, Discussion, Information

Recommended Action : Approval of Boys and Girls Club MOU.

Public Content

Personnel Involved: Dan Chaplik
Background: Adoption and approval of a new Boys and Girls Club memorandum of understanding (MOU).


File Attachments

BGC - DRAFT MOU BGC - Sultan School District.pdf (112 KB)
Motion & Voting

Approval of Boys and Girls Club MOU.

Motion by Marianne Naslund, second by Marianne Naslund.
Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell
Not Present at Vote: Michael Butler

Subject : 3. Superintendent Search Update

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : |. BUSINESS

Type : Discussion, Information

Public Content

Personnel Involved: Gigi Gouldner
Background: Northwest Leadership Associates (NWLA) superintendent search update. NWLA position information can be found here.

Subject : 4. Land Acknowledgement Update

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : |. BUSINESS

Type : Discussion, Information

Public Content

Personnel Involved: Kaela Chong
Background: Land acknowledgment update.

Subject : 5. 2nd Read of Policy 6702 Wellness
Meeting : Jan 27, 2025 - Business Board
Meeting
Category : |. BUSINESS
Type : Action
Recommended Action : Approval of 2nd Read of Policy 6702

Wellness.


Public Content

Personnel Involved: Dan Chaplik
Background:2nd Read of Policy 6702 Wellness. This would also be an adoption of the procedure since the district does not have this policy.
A Local Wellness Policy committee will be formed as directed by the Superintendent.

File Attachments
Policy - Policy 6702 Wellness.pdf (116 KB
Policy - Policy 6702P Wellness.docx.pdf (164 KB

Motion & Voting

Approval of 2nd Read of Policy 6702 Wellness.

Motion by Marianne Naslund, second by Marianne Naslund.
Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell
Not Present at Vote: Michael Butler

Subject : 6. 1st Read of Policy 4300

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : |. BUSINESS

Type : Action, Discussion, Information

Recommended Action : Approval of 1st Read of Policy 4300.

Public Content

Personnel Involved: Dan Chaplik

Background: Discussion and approval of 1st read of Policy 4300.

Resources:

OSPI -Superintendent Reykdal Releases Guidance for Schools on Protections for Immigrant Students
SSD SSA Marianna Medina -These are some of the main legal agencies that can help families.

° HOME | Refugee & Immigrant Services Northwest | RISNW

: lectiva Legal del Pueblo - National Immigration Legal i

° holic Immigration Legal Servi holi mmuni rvi f W. rn Washington
® Home | Northwest Immigrant Rights Proj

° Home - WAISN

e

Immigrant Youth and Family Resources Legal Counsel for Youth and Children
File Attachments

Policy - WSSDA 4 P-Pr re Limiting Immigration Enforcement in Schools.pdf (106 KB
Policy - WSSDA 4300-Limiting Immigration Enforcement in Schools.pdf (113 KB

Policy - Policy 4300 Supplement NWIRP Know Your Rights 2024.pdf (621 KB

Policy - Policy 4300 Supplement NWIRP.pdf (177 KB

Policy - Policy 4300 Supplement Immigrant Safety Plan Flyer-Final.pdf (1,114 KB

Motion & Voting


Approval of 1st Read of Policy 4300.

Motion by Isaac Hudy, second by Isaac Hudy.

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell
Not Present at Vote: Michael Butler

Subject : 7. 1st Read of Policy 2340

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : |. BUSINESS

Type : Action

Recommended Action : Approval of 1st Read of Policy 2340.

Public Content

Personnel Involved: Dan Chaplik
Background:1st Read of Policy 2340. There is no WSDDA policy and legal news issue.

File Attachments

Policy - Policy 2340 Religious-Related Activities MARKED UP.pdf (178 KB)
Policy - Policy 2340 Religious-Related Activities CLEAN COPY.pdf (132 KB)

Motion & Voting

Approval of 1st Read of Policy 2340.

Motion by Mike Varnell, second by Mike Varnell.

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell
Not Present at Vote: Michael Butler

Subject : 8. Policies for February

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : |. BUSINESS

Type :

Public Content

Personnel Involved: Dan Chaplik
Background:Policies for February will be shared.
Policy 2410

Policy 2413

File Attachments

Policy - WSSDA 2410-High School Graduation Requirements.padf (106 KB)


Policy - WSSDA 2413-Equivalency Credit Opportunities.pdf (166 KB)
J. SUPERINTENDENTS REPORT

Subject : 1. Other Items

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : J. SUPERINTENDENTS REPORT

Type : Discussion

Public Content

Time is provided for the Superintendent to discuss with the Board of Directors any items, concerns,
correspondence, future agenda items and announcements.

See the attached document that outlines several items that will be discussed.
1. Bluebird Property Transfer.

2. Ready! For Kindergarten important upcoming dates and activities.

3. Early learning data presentation and secondary PLC teams progress update.

4. Locker room changing station update.
File Attachments
Superintendents Board Report January 27, 2025.pptx (52 KB)

Sultan 2-Easement Proposal.paf (52 KB)
EXHIBIT FE Bluebird BLA MAP.pdf (170 KB

Subject : 2. Committee/Conference Reports

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : J. SUPERINTENDENTS REPORT

Type : Information

Public Content

© WASA/WSSDA/WSBO Legislative Conference 2025 report out.

K. EXECUTIVE SESSION

Subject : 1. Enter into Executive Session

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : K. EXECUTIVE SESSION

Type : Procedural


Public Content

Pursuant to RCW 42.30.110 and the Open Public Meetings Act, discussions on certain topics may be held in an executive session. The
topics typically cited by a school district board of directors include the following, but these are not the only purposes provided by the law:

1. Security

2. Real estate acquisition or sales

3. Negotiations on a publicly bid contract

4. Complaints/charges against an employee

5. Evaluation of candidate qualifications or review the performance of a public employee

6. Evaluation of qualifications of a candidate for elective office
7. Legal council for litigation, potential litigation, or enforcement actions

L. ADJOURNMENT

Subject : 1. Adjourn the Meeting

Meeting : Jan 27, 2025 - Business Board
Meeting

Category : L. ADJOURNMENT

Type : Procedural